Freedom251 › Bid Management Software
ProposAI
What ProposAI is
ProposAI helps bid teams prepare structured tenders, RFPs and questionnaires in a web workspace. It reads DOCX, PDF and XLSX files, including questionnaires, specifications, schedules, policies and supporting material. The tool extracts questions in the order they appear in the buyer’s document, alongside word limits and scoring cues. It drafts responses from approved organisational evidence, and users can inspect the source passage supporting each claim.
Before submission, buyer-readiness reviews flag unsupported statements and missing evidence, then compile the issues into a fix list. Teams can export completed drafts back into the working document, formatted for final sign-off and submission. Organisations can invite multiple members and assign contributor, reviewer and bid manager roles. Tender management, compliance tracking and a reusable content library are included.
The Free plan costs £0.00 per free and includes 2 active projects, 10 document uploads, 1 organisation member, 50 AI drafts, 3 AI reviews and 25 document processing runs per billing period. Paid plans start at £49.95/mo. Draft generation counts against plan limits; editing, reviewing and exporting drafts are unlimited on every plan. ProposAI is web-based and offers a free trial.
Who it suits
ProposAI suits bid teams, consultancies, managed service providers, public sector suppliers and framework responders that regularly handle structured tenders or questionnaires. It is designed for organisations that want to draft from approved evidence, review responses and return them to the buyer’s working document.
What it does well
- Reads DOCX, PDF and XLSX tender documents.
- Preserves question order, word limits and scoring cues.
- Shows source passages behind drafted claims.
- Flags unsupported claims and missing evidence for review.
- Exports completed drafts into the working document.
- Supports role-based access for team members.
What to know first
- The Free plan allows one organisation member.
- The Free plan caps AI drafts at 50 per billing period.
- The Free plan allows only 2 active projects.
Limits
The Free plan includes 2 active projects, 10 document uploads, 1 organisation member, 50 AI drafts, 3 AI reviews and 25 document processing runs per billing period. The Bid-Assistant plan at £49.95 per month includes 10 active projects, 50 uploads, 1 member, 1,000 AI drafts, 25 reviews and 500 processing runs per billing period. Generated answer drafts count toward plan limits, while editing, reviewing and exporting are unlimited on every plan.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Free | 2 active projects · 10 document uploads · 1 organisation member · 50 AI drafts · 3 AI reviews · 25 document processing runs per billing period | Free |
| Bid-Assistant | Paid monthly · 10 active projects · 50 document uploads · 1 organisation member · 1,000 AI drafts · 25 AI reviews · 500 document processing runs per billing period | £49.95 a month |
| Bid-Manager | Paid monthly · 20 active projects · 250 document uploads · 10 organisation members · 5,000 AI drafts · 50 AI reviews · 2,500 document processing runs per billing period | £99.95 a month |
As proposai.io lists them, read 2 Oct 2026. The maker's own page has the final word.
Getting started
- Open the ProposAI website.
- Choose the Free plan or a paid plan.
- Create an organisation and add invited team members as needed.
- Upload tender documents in DOCX, PDF or XLSX format.
- Review extracted questions, draft answers and readiness feedback.
- Export the completed draft to the working document.
Verdict
Choose ProposAI if your team regularly answers structured tenders and wants evidence-linked drafting, readiness reviews and document export in one web service. The Free plan is limited to one member and 50 AI drafts per billing period; teams needing more capacity can consider paid plans from £49.95/mo.
Questions
Is there a free plan?
Yes. It costs £0.00 per free and includes 2 active projects, 10 uploads, 1 member, 50 AI drafts, 3 AI reviews and 25 processing runs per billing period.
What does ProposAI cost?
Paid plans start at £49.95/mo. Bid-Assistant costs £49.95 per month and Bid-Manager costs £99.95 per month.
Which file formats can it read?
It reads DOCX, PDF and XLSX documents, including questionnaires, specifications, schedules, policies and supporting documents.
Can a team collaborate on bids?
Yes. Organisations support multiple members with role-based access for contributors, reviewers and bid managers. The Free and Bid-Assistant plans include one organisation member; Bid-Manager includes 10.
How does ProposAI handle customer documents and AI data?
Documents are encrypted in transit and at rest, stored in secure data centres and accessible to the user and invited team members. Tender packs, library documents and drafted answers are used to provide the service and are not used to train ProposAI’s own models.
Is there an enterprise deployment option?
Enterprise can run as a private cloud instance or on customer-provided or supplier-provided hardware. ProposAI says it can provide a local-only copy for high-sensitivity work.
Facts from ProposAI's own pages
- AI data use
- Customer tender packs, library documents and drafted answers are used to provide the service and are not used to train ProposAI’s own models. · proposai.io, 2 Oct 2026
- Buyer review
- Buyer-readiness checks flag unsupported claims and missing evidence and turn concerns into a fix list. · proposai.io, 2 Oct 2026
- Collaboration
- Organisations support multiple members with role-based access for contributors, reviewers and bid managers. · proposai.io, 2 Oct 2026
- Compliance tracking
- Yes · proposai.io, 24 Sept 2026
- Reusable content library
- Yes · proposai.io, 24 Sept 2026
- Deployment
- web · proposai.io, 24 Sept 2026
- Enterprise deployment
- Enterprise can run as a private cloud instance or on customer-provided or supplier-provided hardware, and the maker says it can provide a local-only copy for high-sensitivity work. · proposai.io, 2 Oct 2026
- Evidence-based drafting
- Drafts use approved collateral, and the source passage behind each claim can be inspected. · proposai.io, 2 Oct 2026
- Export
- Completed drafts can be exported back into the working document, formatted for final sign-off and submission. · proposai.io, 2 Oct 2026
- File formats
- It reads DOCX, PDF and XLSX documents, including questionnaires, specifications, schedules, policies and supporting documents. · proposai.io, 2 Oct 2026
- Free plan
- Yes · proposai.io, 24 Sept 2026
- Hosting and AI processing
- Application servers, the database and customer document storage run on DigitalOcean in London; AI requests route through OpenRouter to configured model providers. · proposai.io, 2 Oct 2026
- Intended users
- The product is for bid teams, consultancies, managed service providers, public sector suppliers and framework responders who regularly answer structured tenders, RFPs or questionnaires. · proposai.io, 2 Oct 2026
- Plan limit
- Generated answer drafts count toward plan limits, while editing, reviewing and exporting drafts are unlimited on every plan. · proposai.io, 2 Oct 2026
- Question extraction
- It keeps extracted questions in the buyer’s document order and attaches word limits and scoring cues. · proposai.io, 2 Oct 2026
- Security
- Documents are encrypted in transit and at rest, stored in secure data centres, and accessible to the user and invited team members. · proposai.io, 2 Oct 2026
- Support
- The support team says it usually replies within one business day. · proposai.io, 2 Oct 2026
- Tender document management
- Yes · proposai.io, 24 Sept 2026
- Users included
- 1 · proposai.io, 24 Sept 2026
- What it does
- ProposAI reads tender packs, extracts questions with word limits and scoring cues, drafts responses from organisational evidence, and reviews them before submission. · proposai.io, 2 Oct 2026
Where ProposAI stands on Freedom251
- Bid Management Software#16 of 94