Freedom251 › Workflow automation tools
Projecto Workflow
What Projecto Workflow is
Projecto Workflow is a paid platform for automating internal processes and approvals across departments. It can operate independently or alongside Projecto’s project and task management platform, through web access and an API. Teams build no-code workflows on a visual canvas using templates and custom fields, then route requests through sequential, parallel, or conditional steps based on form data. A central dashboard tracks requests in real time, while performance reports surface bottlenecks and Excel exports support analysis. Permissions can be assigned by department, role, or user. Alerts cover new requests, overdue approvals, and approaching deadlines. Workflows can be edited without downtime: transactions already in progress remain on the previous flow, while new transactions use the revised one. E-signatures include an audit trail showing who signed, when, and from which device. APIs can connect ERP, payroll, and other regional or global platforms with technical assistance. Enterprise hosting on servers inside Saudi Arabia is available on request. Pricing is by quote, with a 14-day trial.
Who it suits
Projecto Workflow suits organizations automating governance, HR, procurement, IT requests, official letters, quotations, and other departmental approvals. It is designed for teams needing conditional routing, reporting, permissions, and integrations.
What it does well
- No-code visual workflow builder
- Sequential, parallel, and conditional routing
- Real-time dashboard and Excel export
- E-signatures with audit trails
- 24/7 local support advertised
What to know first
- Pricing requires a custom quote
- Complex workflows may take one to two weeks
- Enterprise Saudi hosting is on request
- API integrations may require technical assistance
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Free | Forever; no expiration · 3 users · 5 projects · 5 folders · unlimited tasks · 5GB storage · smart notifications · community support | Free |
| Basic | Billed annually — save $96 · 10 users · 100 projects · 100 folders · unlimited tasks and chats · 16GB storage · custom task fields · AI Assistant · timeline and templates · milestones · email support | $26.66 a month |
| Professional | Billed annually — save $160 · 30 users · 1,000 projects · 1,000 folders · unlimited tasks and chats · 30GB storage · advanced spreadsheet (Excel) · AI Assistant · phone support | $53.33 a month |
| Custom quote | Multiple plans for teams from small to Enterprise · quote sized to your team | On request |
| Enterprise | Custom quote based on your needs · 30+ users · unlimited projects and folders · 100GB storage · white-label branding · Saudi-based hosting on request · private or on-premise servers · dedicated account manager | On request |
As projecto.app lists them, read 15 Oct 2026. The maker's own page has the final word.
Verdict
Projecto Workflow provides configurable approval automation with tracking, alerts, signatures, and integration options. Its quote-based pricing and implementation needs make a tailored evaluation important for each organization.
Facts from Projecto Workflow's own pages
- Alerts and SLAs
- Users can set per-step service levels and receive alerts for arrivals, overdue approvals and approaching deadlines. · projecto.app, 15 Oct 2026
- API
- Projecto says it provides API endpoints for integration with enterprise systems such as ERP and payroll platforms. · landing.projecto.app, 15 Oct 2026
- App developer identity
- Google Play identifies the developer as AHMED RAMADAN MOHAMMED ABOUELFETOUH HAMADA in Saudi Arabia, while the app seller is Projecto LTD. · play.google.com, 15 Oct 2026
- Approvals and e-signatures
- Approval steps support job-level permissions, legally binding e-signatures and tamper-resistant audit trails recording time, location and device. · projecto.app, 15 Oct 2026
- Backups
- The pricing page states that automated backups with multi-layer protection are provided across all plans. · landing.projecto.app, 15 Oct 2026
- Company size and headquarters
- LinkedIn lists Projecto as a public business-consulting company with 11–50 employees headquartered in Al Narjas, Riyadh, Saudi Arabia. · linkedin.com, 15 Oct 2026
- Conditional logic
- Yes · projecto.app, 22 Sept 2026
- Conditional routing
- Rules can branch workflows automatically according to submitted values such as thresholds, categories or yes/no answers. · projecto.app, 15 Oct 2026
- Customisation
- Users can define workflow fields, permissions and conditions to match their processes without coding. · projecto.app, 15 Oct 2026
- Data ownership and retention
- The terms say customers retain ownership, must export their own data, and data may be deleted after six months following subscription expiry. · app.projecto.app, 15 Oct 2026
- Editing workflows
- Workflows can be edited without downtime; in-flight transactions continue on the old flow while new transactions use the updated flow. · projecto.app, 12 Oct 2026
- E-signatures
- The platform supports workflow e-signatures with an audit trail recording who signed, when, and from which device. · projecto.app, 12 Oct 2026
- Google Play availability
- The Android app is listed as Projecto for Teams & Projects, has 10K+ downloads and was updated August 10, 2026. · play.google.com, 15 Oct 2026
- Headquarters
- Riyadh, Saudi Arabia · projecto.app, 28 Sept 2026
- Implementation
- The maker says most organizations launch a first workflow in 1–2 days using templates, while complex custom flows can take 1–2 weeks and include team training. · projecto.app, 12 Oct 2026
- Integrations
- The pricing page lists Google Drive and Dropbox connections and says advanced spreadsheets support Excel import/export and integrations. · landing.projecto.app, 15 Oct 2026
- Intended users
- The maker presents Workflow for organizations automating processes such as governance approvals, HR, procurement, IT requests, official letters, and quotation workflows. · projecto.app, 12 Oct 2026
- iOS requirements
- The App Store listing requires iOS 15 or later; Mac use requires macOS 12 or later and an Apple M1 chip or later. · apps.apple.com, 15 Oct 2026
- Limit: app failure complaint
- An Apple App Store reviewer reported that the app stopped working after payment. · apps.apple.com, 15 Oct 2026
- Limit: scheduling and older versions
- A G2 reviewer says scheduling was cumbersome in an older version and that data entry and workflow could be improved. · g2.com, 15 Oct 2026
- Limit: upgrade speed
- A G2 review says the upgrade process can be slow, although the reviewer considered it manageable. · g2.com, 15 Oct 2026
- Multi-step workflows
- Yes · projecto.app, 22 Sept 2026
- No-code forms
- The workflow form builder supports text, number, date, dropdown, attachment and signature fields. · projecto.app, 15 Oct 2026
- Permissions and alerts
- Permissions can be set by department, role, or user, and alerts can notify users about new requests, overdue approvals, and approaching deadlines. · projecto.app, 12 Oct 2026
Where Projecto Workflow stands on Freedom251
- Workflow automation tools#42 of 133