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Procol Vendor Management System
What Procol Vendor Management System is
Procol Vendor Management System supports supplier management from initial onboarding through ongoing performance and risk oversight. Its onboarding capabilities include automated KYC and document checks, approval workflows with audit trails, and supplier scoring. Teams can set measures such as OTIF, quality, responsiveness, and pricing, then create scorecards from purchase-order, goods-receipt, and invoice data. A centralized supplier master brings transaction history, contracts, KPIs, and risk profiles into one view. The platform tracks vendor performance, pricing trends, and compliance to help control spend leakage and improve terms.
Procol synchronizes BOQs and purchase orders with SAP, Oracle, and Microsoft Dynamics. Suppliers can use its mobile app to submit quotes, respond to tenders, bid, negotiate, and check purchase-order statuses and payments. Listed modules include sourcing, eAuction Pro, Procure to Pay, Vendor Onboarding, Vendor Portal, and Orchestration; Orchestration includes PR-to-PO and ERP integrations, master-data sync, SMTP integration, and APIs. Procol lists ISO 27001, SOC 2 Type 2, cyber-security insurance, and GDPR compliance recognition. The service is available on web, Android, and iOS. It is paid, with Custom pricing available on request.
Who it suits
Procol suits enterprises seeking supplier onboarding, qualification, performance scorecards, and a supplier portal in one system. Its mobile supplier tools and ERP synchronization also suit procurement teams coordinating transactions with vendors and existing business systems.
What it does well
- Automates KYC and document validation during supplier onboarding.
- Creates scorecards from purchase-order, goods-receipt, and invoice data.
- Centralizes supplier history, contracts, KPIs, and risk profiles.
- Synchronizes BOQs and purchase orders with SAP, Oracle, and Microsoft Dynamics.
- Supplier app supports quotes, bids, negotiations, and order-status tracking.
What to know first
- No free plan is available.
- Pricing is available on request rather than as a listed amount.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Custom pricing | Source-to-Pay · Procure-to-Pay · Orchestration · Strategic Sourcing · eAuction · Vendor Onboarding · Vendor Portal · Contract Repository · Spend Analytics | On request |
As procol.ai lists them, read 1 Oct 2026. The maker's own page has the final word.
Getting started
- Visit the Procol Vendor Management System website.
- Contact Procol to request custom pricing.
- Choose relevant procurement modules, such as Vendor Onboarding, Vendor Portal, or Orchestration.
- Use the web, Android, or iOS platform.
Verdict
Choose Procol if supplier onboarding, scorecards, risk visibility, and procurement integrations are central to your workflow. Its mobile app supports suppliers through quoting and order tracking, while the paid custom-pricing model may be a reason to consider another option if you need a published price or free plan.
Questions
How much does Procol Vendor Management System cost?
Pricing is available on request under a Custom pricing plan.
Is there a free plan?
No. Procol is listed as paid and has no free plan.
Which platforms does Procol support?
It is available on web, Android, and iOS.
Which ERP systems does Procol connect with?
It synchronizes BOQs and purchase orders with SAP, Oracle, and Microsoft Dynamics.
What supplier management features does it include?
Features include onboarding, qualification workflows, performance scorecards, a supplier portal, and supplier analytics.
What security credentials does Procol list?
Procol displays ISO 27001, SOC 2 Type 2, cyber-security insurance, and GDPR compliance recognition.
Facts from Procol Vendor Management System's own pages
- Company history
- Procol says it set out to transform business procurement in 2018 and has a team of over 80 members. · procol.ai, 1 Oct 2026
- ERP integrations
- Procol synchronizes BOQs and purchase orders with SAP, Oracle, and Microsoft Dynamics. · procol.ai, 1 Oct 2026
- Founded
- 2018 · procol.ai, 28 Sept 2026
- Headquarters
- New Delhi, India · procol.ai, 28 Sept 2026
- Integration capabilities
- The Orchestration module lists PR-to-PO integrations, ERP integrations, master-data sync, SMTP integration, and APIs. · procol.ai, 1 Oct 2026
- Onboarding
- Vendor onboarding includes automated KYC and document validation, approval workflows with audit trails, and supplier scoring. · procol.ai, 1 Oct 2026
- Procurement modules
- The pricing page lists sourcing, eAuction Pro, Procure to Pay, Vendor Onboarding, Vendor Portal, and Orchestration modules. · procol.ai, 1 Oct 2026
- Purpose
- Procol manages the supplier lifecycle from onboarding through live performance tracking and risk management. · procol.ai, 1 Oct 2026
- Relationship management
- Users can define KPIs such as OTIF, quality, responsiveness, and pricing and auto-generate scorecards from purchase-order, goods-receipt, and invoice data. · procol.ai, 1 Oct 2026
- Security certifications
- Procol displays ISO 27001, SOC 2 Type 2, cyber-security insurance, and GDPR compliance recognition. · procol.ai, 1 Oct 2026
- Security controls
- Procol states that its security program includes encryption, access controls, network protections, logging and monitoring, periodic reviews, employee confidentiality, and vendor due diligence. · procol.ai, 1 Oct 2026
- Spend control
- The system tracks vendor performance, pricing trends, and compliance to reduce leakage and secure better terms. · procol.ai, 1 Oct 2026
- Supplier analytics
- The platform provides a centralized supplier master and a unified view of transaction history, contracts, KPIs, and risk profiles. · procol.ai, 1 Oct 2026
- Support contact
- Procol identifies a Data Protection Officer and provides [email protected] for privacy questions and complaints. · procol.ai, 1 Oct 2026
- Target customers
- The vendor management system page says it is trusted by 250+ leading enterprises. · procol.ai, 1 Oct 2026
- Vendor mobile app
- The supplier mobile app supports submitting quotes, responding to tenders, placing bids, negotiating, and tracking purchase-order statuses and payments. · procol.ai, 1 Oct 2026
Where Procol Vendor Management System stands on Freedom251
- Supplier Management Software#11 of 23