Freedom251 › Painting Contractor Software
Pro PaintOps
What Pro PaintOps is
Pro PaintOps is web-based CRM and estimating software for residential painting contractors. Its estimate builder uses details such as surfaces, preparation, paint quality, ceiling height, and crew costs to produce bids, with reusable templates for jobs. Users can add proposal signatures, manage crews, and schedule jobs by week or month; scheduling can also send homeowners arrival windows. Follow-up tools send homeowners texts and emails, neighborhood references, and post-job review requests. Plans are the 7-Day Free Trial at no cost, Starter at $29 a month, Growth at $79 a month, and Pro at $149 a month. The trial includes one Admin/PM seat, 1GB of storage, and five smart estimates per month, but no crew access; it requires a card and must be canceled before it ends to avoid a charge. Starter excludes automated follow-ups and two-way QuickBooks sync, which Growth and Pro include. QuickBooks Online, CompanyCam, and Stripe are listed integrations.
Who it suits
Pro PaintOps is for residential painting contractors who want estimating, crew scheduling, and homeowner follow-up tools in a web product. Teams considering the trial should note its card requirement and lack of crew access.
What it does well
- Estimate builder uses job details and reusable templates.
- Supports proposal signatures, scheduling, and crew management.
- Shows schedules by week or month.
- QuickBooks Online, CompanyCam, and Stripe are listed integrations.
- Growth and Pro include automated follow-ups and two-way QuickBooks sync.
What to know first
- Trial requires a card and cancellation before it ends.
- Trial excludes crew access.
- Starter omits automated follow-ups and two-way QuickBooks sync.
Limits
The 7-day trial includes one Admin/PM seat, 1GB storage and five smart estimates per month, with no crew access. Starter has one Admin/PM seat, three crew, 2GB storage, 30 AI calls and 100 Maps lookups monthly; automated follow-ups and two-way QuickBooks sync begin with Growth.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| 7-Day Free Trial | 1 Admin/PM seat · 1GB storage · 5 smart estimates/month · crew access not included | Free |
| Pro | Billed monthly · 8 Admin/PM seats · unlimited crew · +$15/mo per extra admin · 75GB storage · 400 AI calls/month · 1,200 Maps lookups/month | $149 a month |
| Starter | Billed monthly · 1 Admin/PM seat · 3 crew · 2GB storage · 30 AI calls/month · 100 Maps lookups/month | $29 a month |
| Growth | Billed monthly · 3 Admin/PM seats · 10 crew · 15GB storage · 120 AI calls/month · 400 Maps lookups/month | $79 a month |
As propaintops.com lists them, read 7 Oct 2026. The maker's own page has the final word.
Getting started
- Open https://propaintops.com/
- Start the 7-day free trial
- Enter a card for the trial
- Choose Starter, Growth or Pro after the trial
- Use the web application to create estimates and schedules
Verdict
Pro PaintOps combines estimating, scheduling, and homeowner follow-up for painting contractors. Compare plan limits and the trial’s card and cancellation terms before choosing a tier.
Questions
What does Pro PaintOps cost?
Starter is $29 a month, Growth is $79 a month and Pro is $149 a month. A 7-day trial is listed at 0.00 USD free.
Is there a free plan?
No. A 7-day free trial is available instead.
Which platforms are supported?
Pro PaintOps is listed for the web.
Which integrations are available?
QuickBooks Online, CompanyCam and Stripe are listed. Growth and Pro include two-way QuickBooks sync.
Does it support proposal signatures and scheduling?
Yes. Proposal signatures, job scheduling and crew management are listed features.
Facts from Pro PaintOps's own pages
- Data retention
- After account closure, customer data is deleted or anonymized within a reasonable period, except when retention is required for legal, accounting, or security purposes. · propaintops.com, 7 Oct 2026
- Estimating
- Its estimating formula uses job details such as surfaces, prep, paint quality, ceiling height, and crew costs to create bids, with reusable job templates. · propaintops.com, 7 Oct 2026
- Follow-ups
- The product can send homeowner follow-up texts and emails, neighborhood references, and post-job review requests. · propaintops.com, 7 Oct 2026
- Headquarters
- United States · propaintops.com, 28 Sept 2026
- Integrations
- The site lists QuickBooks Online, CompanyCam, and Stripe as integrated tools; Growth and Pro plans include two-way QuickBooks sync. · propaintops.com, 7 Oct 2026
- Maker background
- The maker says founder Scott Hayward worked across the painting industry for over 20 years and founded Construction Workflow Solutions to build workflows for trade businesses. · propaintops.com, 7 Oct 2026
- Plan limits
- Automated follow-ups and two-way QuickBooks sync are not included in Starter and are included in Growth and Pro. · propaintops.com, 7 Oct 2026
- Privacy
- The privacy policy says passwords are stored in hashed form and that the company does not sell personal information. · propaintops.com, 7 Oct 2026
- Purpose
- Pro PaintOps is a CRM and estimating tool built for residential painting contractors. · propaintops.com, 7 Oct 2026
- Scheduling
- The scheduling tools let users assign crews, view jobs by week or month, and send homeowners arrival windows. · propaintops.com, 7 Oct 2026
- Security
- The site states that it uses SSL/TLS for HTTPS, automated vulnerability scanning, documented security and privacy safeguards, and an SSL-encrypted internal database connection. · propaintops.com, 7 Oct 2026
- Support
- The site lists [email protected] as its contact address for questions. · propaintops.com, 7 Oct 2026
- Trial terms
- The 7-day trial requires a card, and the site says to cancel before it ends to avoid a charge. · propaintops.com, 7 Oct 2026
Where Pro PaintOps stands on Freedom251
- Painting Contractor Software#17 of 22