Freedom251 › Church Payroll Software
Payroll Mate
What Payroll Mate is
Payroll Mate is paid Windows desktop software for running payroll in-house, calculating taxes, and printing checks. It supports hourly, salary, overtime, piece-rate, commission, bonus, tip, and other pay types. Calculations cover federal and state withholding, Social Security, Medicare, and state and federal unemployment taxes. Payroll Mate prepares federal forms including W-2, W-3, 940, 941, 943, and 944, and provides tax filing, payroll reporting, and W-2 and 1099 support. Reports can be exported as PDF, text, CSV, or Excel files. Payroll data can be exported for QuickBooks, Quicken, Sage 50, and Microsoft Accounting. The software runs on the user’s computer and includes password login plus backup and restore features. Direct-deposit files use ACH format but require Payroll Mate Option #2. MICR check printing, state payroll forms, and vendor and contractor management also require paid add-ons. Payroll Mate costs $219 a year, covering one calendar year, up to 10 companies, and up to 75 employees per company. A free 30-day trial download is available. Windows 8, 10, and 11 are listed; Mac users are directed to Parallels Desktop or VMware.
Who it suits
Payroll Mate suits small businesses, accountants, nonprofits, farm owners, payroll bureaus, and other organizations handling payroll internally. It is intended for Windows users who need tax calculations, forms, reports, and check printing.
What it does well
- Calculates federal and state payroll taxes
- Prepares listed federal payroll forms
- Exports reports in four file formats
- Exports data to major accounting programs
- Includes a free 30-day trial
What to know first
- Costs $219 a year
- Direct deposit requires a paid add-on
- Several payroll functions require paid add-ons
- Mac use requires Parallels Desktop or VMware
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Payroll Mate | For one calendar year · Up to 10 companies · Up to 75 employees per company | $219 a year |
As payroll.payrollmate.com lists them, read 30 Sept 2026. The maker's own page has the final word.
Verdict
Payroll Mate covers in-house payroll calculations, federal forms, reporting, and accounting exports in a Windows desktop package. Budget separately for add-ons if you need direct deposit, MICR printing, state forms, or vendor management.
Facts from Payroll Mate's own pages
- Accounting integrations
- It exports payroll data for use with QuickBooks, Quicken, Sage 50, and Microsoft Accounting. · payroll.payrollmate.com, 30 Sept 2026
- Add-on limits
- Direct deposit, MICR check printing, state payroll forms, and vendor and contractor management require paid add-ons. · payroll.payrollmate.com, 30 Sept 2026
- Direct deposit
- It can generate ACH-formatted direct deposit files, which require purchasing Payroll Mate Option #2. · payroll.payrollmate.com, 30 Sept 2026
- Headquarters
- Orland Park, Illinois, USA · payroll.payrollmate.com, 23 Sept 2026
- Hosting and security
- The software is installed on the user's computer rather than hosted online; the maker describes password login and backup and restore features. · payroll.payrollmate.com, 30 Sept 2026
- Intended users
- The maker lists small businesses, accountants, nonprofits, farm owners, payroll bureaus, and other organizations as intended users. · payroll.payrollmate.com, 30 Sept 2026
- Maker
- Real Business Solutions makes Payroll Mate and lists its address in Orland Park, Illinois. · realtaxtools.com, 30 Sept 2026
- Maker founding
- Real Business Solutions says it was founded in Illinois in 2003. · formsmall.com, 30 Sept 2026
- Pay types
- It supports hourly, salary, overtime, piece-rate, commission, bonus, and tip pay, among other types. · payroll.payrollmate.com, 30 Sept 2026
- Platform
- The maker lists Windows 8, Windows 10, and Windows 11; for Mac, it suggests using Parallels Desktop or VMware. · payroll.payrollmate.com, 30 Sept 2026
- Purpose
- Payroll Mate is desktop software for running payroll in-house, calculating pay and payroll taxes, and printing checks. · payroll.payrollmate.com, 30 Sept 2026
- Reports and exports
- It provides payroll reports and can export reports in formats including PDF, text, CSV, and Excel. · payrollmate.com, 30 Sept 2026
- Support
- Technical support is available for 60 calendar days after purchase by email and chat; the maker says further support may incur fees starting at $65 per incident. · payroll.payrollmate.com, 30 Sept 2026
- Tax calculations
- It calculates federal and state withholding, Social Security, Medicare, and state and federal unemployment taxes. · payroll.payrollmate.com, 30 Sept 2026
- Tax forms
- It prepares federal payroll forms including W-2, W-3, 940, 941, 943, and 944. · payrollmate.com, 30 Sept 2026
- Trial
- The maker offers a free 30-day trial download. · windowspayroll.com, 30 Sept 2026
Where Payroll Mate stands on Freedom251
- Church Payroll Software#16 of 27