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onPhase AP Automation
What onPhase AP Automation is
onPhase AP Automation is a web-based accounts payable platform from onPhase AP Automation in Clearwater, Florida. It handles invoice capture through payment and synchronizes invoice, approval, and payment data with an existing ERP or document management system. AI invoice capture, configurable approval routing, and two-way, three-way, and four-way purchase-order matching are included, with automatic exception flags. Suppliers can be paid inside the platform by ACH, check, virtual card, or wire; the maker says virtual cards can generate rebates. Multi-entity support serves organizations operating across locations. Four dashboards cover invoice aging, approver aging, invoice monitoring, and vendor spend. Integrations listed include NetSuite, Microsoft Dynamics 365, SAP, Procede, CDK, Karmak, Tekion, Dealertrack, Sage, and Infor. API, secure file drop, and direct access are supported. Pricing is paid and available on request, with quotes tailored to invoice volume, modules, and ERP integration requirements.
Who it suits
It suits dealerships and mid-market finance teams managing accounts payable across multiple entities and locations. Teams needing configurable approvals, purchase-order matching, payment execution, and ERP or DMS synchronization may find its workflow relevant.
What it does well
- AI invoice capture
- Two-, three-, and four-way PO matching
- ACH, check, virtual card, and wire payments
- Four built-in reporting dashboards
- Multi-entity support
What to know first
- Pricing requires a request
- Web platform only
- Support hours are Monday-Friday, 8 a.m.-8 p.m. Eastern
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Custom quote | Pricing is tailored to invoice volume, modules, and ERP integration requirements; quote follows a scoping call or demo. · Custom quote | On request |
As onphase.com lists them, read 11 Oct 2026. The maker's own page has the final word.
Verdict
onPhase combines invoice intake, approvals, matching, payments, reporting, and multi-entity processing in one web platform. Buyers should confirm integration and invoice-volume requirements during the scoping call because pricing is customized.
Facts from onPhase AP Automation's own pages
- Approvals and matching
- Invoices can be routed using configurable rules, and the system supports two-way, three-way, and four-way PO matching with automatic exception flags. · onphase.com, 11 Oct 2026
- Approval workflows
- Yes · onphase.com, 22 Sept 2026
- Headquarters
- Clearwater, Florida, United States · onphase.com, 28 Sept 2026
- Implementation
- Implementations are scoped to invoice volume and existing accounting and ERP systems, with phased migrations and multiple integration methods available. · onphase.com, 11 Oct 2026
- Integration methods
- onPhase supports API, secure file drop, and direct access, and says invoice, approval, and payment data sync to the ERP in real time. · onphase.com, 11 Oct 2026
- Integrations
- The page lists NetSuite, Microsoft Dynamics 365, Business Central, Dynamics GP, SAP, Procede, CDK, Karmak, Tekion, Dealertrack, Sage, and Infor among its ERP and DMS integrations. · onphase.com, 11 Oct 2026
- Intended users
- The product is built for dealerships and mid-market finance teams handling AP across multiple entities and locations. · onphase.com, 11 Oct 2026
- Invoice capture
- AI with human-in-the-loop validation captures header and line-item invoice details, including handwriting, with up to 99% accuracy. · onphase.com, 11 Oct 2026
- Multi-entity support
- Yes · onphase.com, 22 Sept 2026
- Payment execution
- Yes · onphase.com, 22 Sept 2026
- Payments
- Suppliers can be paid within the platform by ACH, check, virtual card, or wire; the page says virtual card payments can generate rebates. · onphase.com, 11 Oct 2026
- PO matching
- Yes · onphase.com, 22 Sept 2026
- Reporting
- Four built-in dashboards cover invoice aging, approver aging, invoice monitoring, and vendor spend. · onphase.com, 11 Oct 2026
- Security and compliance
- The company states that onPhase is SOC 1 Type II, SOC 2 Type II, HIPAA, and NACHA compliant, with role-based access controls, separation of duties, and time-stamped audit trails. · onphase.com, 11 Oct 2026
- Support
- Subscriptions include product updates, direct access to support specialists, and scheduled health reviews; standard support is available Monday through Friday, 8 a.m. to 8 p.m. Eastern. · onphase.com, 11 Oct 2026
- What it does
- onPhase manages invoice capture through payment in one cloud-based AP platform that syncs with the ERP or DMS a business already uses. · onphase.com, 11 Oct 2026
Where onPhase AP Automation stands on Freedom251
- Accounts Payable Software#66 of 97