Freedom251 › Accounts Payable Software
Quadient AP by Beanworks
What Quadient AP by Beanworks is
Quadient AP by Beanworks is accounts payable automation software for growing and mid-sized businesses. It handles invoice capture with OCR, routes invoices through configurable approval workflows, matches invoices with purchase orders, and supports payment execution. Business rules and approval thresholds can direct invoices to the right people, including mobile approvals. Purchasing tools track spending and enforce purchasing policies, while expense management automates categorization, policy controls, and ERP approvals. Multi-entity support is available. The service runs on web, Android, iOS, and API platforms, with desktop support for Chrome, Safari, Firefox, and Edge. It connects with QuickBooks, Sage, Sage Intacct, NetSuite, Rent Manager, Jonas Club, Microsoft Dynamics, Xero, Clubessential, and Northstar, with custom integrations available. SmartSync links desktop ERP systems, and Xero connects by API. Pricing is provided on request; there is no free plan. Invoice billing is tier-based, and usage beyond a plan limit may incur extra charges.
Who it suits
It suits growing or mid-sized organizations that need invoice, purchasing, expense, and payment workflows across multiple entities. It is also relevant to teams using the listed accounting systems or requiring mobile approvals.
What it does well
- OCR invoice capture
- Configurable approval workflows
- Purchase-order matching and payment execution
- Multi-entity support
- iOS and Android mobile approvals
What to know first
- No free plan
- Pricing requires a request
- Extra charges may apply beyond tier limits
- Mobile browsers are not supported
Verdict
Quadient AP combines invoice processing, approvals, purchasing controls, expenses, and payments in one accounts payable system. Its integrations and multi-entity support may fit organizations with varied accounting environments, but buyers must request pricing and account for tier limits.
Facts from Quadient AP by Beanworks's own pages
- Approvals
- It routes invoices for approval using business rules and thresholds, with configurable workflows and mobile approvals. · quadient.com, 11 Oct 2026
- Approval workflows
- Yes · quadient.com, 23 Sept 2026
- Browser support
- Quadient AP supports the Chrome, Safari, Firefox, and Edge desktop browsers; mobile browser versions are not supported. · help.beanworks.com, 11 Oct 2026
- Desktop ERP sync
- SmartSync connects desktop ERP systems to Quadient AP to import and export data. · help.beanworks.com, 11 Oct 2026
- ERP integrations
- Quadient AP connects to Xero via API and supports syncing list information between the systems. · help.beanworks.com, 11 Oct 2026
- Expense management
- Expense management automates categorization, policy controls, and ERP approvals. · quadient.com, 11 Oct 2026
- Free plan
- No · quadient.com, 23 Sept 2026
- Integration data
- Connections can import lists, payments, purchase order feeds, and other transaction data, with output files configured for import back into the accounting system. · quadient.com, 11 Oct 2026
- Integrations
- The maker lists QuickBooks, Sage, Sage Intacct, NetSuite, Rent Manager, Jonas Club, Microsoft Dynamics, Xero, Clubessential, and Northstar, with custom integrations also available. · quadient.com, 11 Oct 2026
- Intended customers
- The maker describes Quadient AP as built to scale for growing and mid-sized businesses. · quadient.com, 11 Oct 2026
- Invoice billing
- Invoice billing is tier-based, and processing beyond a plan limit may incur additional charges. · help.beanworks.com, 11 Oct 2026
- Invoice capture
- The platform accepts invoices by email, scan, upload, or EDI and uses AI to automate data capture and validation. · quadient.com, 11 Oct 2026
- Language
- Quadient AP is available in English and French. · help.beanworks.com, 11 Oct 2026
- Mobile app
- The mobile app supports invoice approval and expense creation on iOS and Android, and uses an API to sync data with the cloud application. · help.beanworks.com, 11 Oct 2026
- Multi-entity support
- Yes · quadient.com, 23 Sept 2026
- Payment execution
- Yes · quadient.com, 23 Sept 2026
- Pricing
- Quadient directs prospective customers to request pricing; the opened maker page does not state a fixed price. · quadient.com, 11 Oct 2026
- Product
- Quadient AP is accounts payable automation software formerly known as Beanworks. · help.beanworks.com, 11 Oct 2026
- Product history
- Beanworks became Quadient Accounts Payable Automation by Beanworks effective November 7, 2022, after Quadient acquired Beanworks in March 2021. · quadient.com, 11 Oct 2026
- PO matching
- Yes · quadient.com, 23 Sept 2026
- Purchasing
- Its purchasing capabilities track spend, enforce purchasing policies, and improve oversight. · quadient.com, 11 Oct 2026
- Purpose
- Quadient AP automates accounts payable processes from invoice capture through approval and payment. · quadient.com, 11 Oct 2026
- Security
- Quadient states that Quadient AP by Beanworks completed an external SOC 2 Type II assessment covering security, availability, confidentiality, privacy, and processing integrity. · quadient.com, 11 Oct 2026
- Support
- Customers can contact support in-app, submit a request form, or email [email protected]. · help.beanworks.com, 11 Oct 2026
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