Freedom251 › Church Payroll Software
OnPay
What OnPay is
OnPay combines payroll, HR, benefits and time tracking for businesses, with a focus on small businesses. It automates payroll calculations, tax filings and payments, including year-end filings, and can pay W-2 employees and 1099 contractors in the same pay run. The Payroll plan costs $49 per month plus $6 per worker per month and includes unlimited pay runs and schedules, W-2s, 1099s and year-end filings, as well as federal, state and local tax filings. OnPay says there are no extra charges for multi-state payroll or workers inactive during a month. HR tools include onboarding, e-signatures, personnel documents, task delegation and six permission levels. Employees can clock in on mobile devices with geofencing, with approved hours syncing into payroll. The service offers access to health plans and ongoing plan administration without an added administration charge, though premiums still apply. A one-month free start is available. Named integrations include QuickBooks, Xero, TurboTax, Deputy and When I Work.
Who it suits
OnPay suits small businesses that need payroll alongside HR, time tracking or benefits administration. Its listed industry coverage includes restaurants, farms, nonprofits, healthcare and retail.
What it does well
- Supports W-2 employees and 1099 contractors together.
- Includes federal, state and local tax filings.
- Approved clocked hours can sync into payroll.
- One-month free start is available.
- Phone, chat and email support.
What to know first
- No free plan is listed.
- Payroll costs $49 per month plus $6 per worker.
- Health plan premiums still apply.
Limits
The Payroll plan has a $49.00 USD monthly base fee plus $6 per worker per month. Health plan premiums apply separately.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Compliance Resources | $10 base per month · state compliance alerts · labor-law updates · handbook guidance · compliance library | $10 a month |
| Salaried Employees Bundle | $120 base + $7/worker per month · Payroll Essentials · HR · Compliance Resources · Live HR Support | $120 a month |
| Growing Businesses Bundle | $130 base + $10/worker per month · Payroll Essentials · Time Tracking · HR · Compliance Resources · Live HR Support | $130 a month |
| Time Tracking | $15 base + $4/worker per month · time clocks · timesheets · overtime and break rules · supervisor approvals · payroll synchronization | $15 a month |
| HR | $15 base + $2/worker per month · PTO management · onboarding workflows · org chart · employee directory · eSignature documents | $15 a month |
| Payroll Essentials | $49 base + $6/worker per month · full-service payroll · unlimited pay runs · all 50 states · W-2 and 1099 workers · tax filings · employee self-service | $49 a month |
| Payroll | $49 base fee per month + $6 per worker per month · Unlimited pay runs and schedules · W-2s, 1099s, and year-end filings included · federal, state, and local tax filings included · no extra charge for workers in multiple states | $49 a month |
| Live HR Support | $65 base per month · on-demand HR concierge · licensed HR experts · phone, chat and email · unlimited access | $65 a month |
The first 8 of 9 plans, as onpay.com lists them, read 15 Oct 2026. The maker's own page has the final word. Every plan
Getting started
- Visit the OnPay website.
- Start with the one-month free offer.
- Choose the Payroll plan at $49 a month plus $6 per worker per month.
- Use OnPay on the web, Android, or iOS.
- Employees can use the OnPay Mobile app to view pay stubs, access tax forms, and use direct deposit features.
Verdict
OnPay brings payroll, HR, benefits and time tracking into one service for small businesses. The stated payroll price is a $49 monthly base fee plus $6 per worker, with one month free to get started.
Questions
How much does OnPay cost?
The Payroll plan is $49 a month as a base fee, plus $6 per worker per month.
Does OnPay have a free plan or trial?
There is no free plan. OnPay offers one month free to get started.
Which platforms does OnPay support?
OnPay is available on Android, iOS, and the web. Its mobile app is for employees.
What payroll filings are included?
The Payroll plan includes federal, state, and local tax filings, along with W-2s, 1099s, and year-end filings.
Does OnPay charge extra for multi-state payroll or unlimited pay runs?
OnPay says there are no extra fees for unlimited pay runs or workers in multiple states.
Which services does OnPay integrate with?
Named integrations include QuickBooks Online and Desktop, Xero, TurboTax, QuickBooks Time, Deputy, and When I Work.
Facts from OnPay's own pages
- Accounting integrations
- Official integrations include QuickBooks Online, QuickBooks Desktop and Xero with customizable item mapping and ledger synchronization. · onpay.com, 15 Oct 2026
- API documentation
- The public partner reference documents OAuth 2.0 authorization-code and refresh-token flows and requires contacting OnPay to partner. · onpay.readme.io, 15 Oct 2026
- Benefits
- OnPay administers health, dental, vision, life, disability, HSA and FSA benefits with automated deductions and licensed-agent guidance. · onpay.com, 15 Oct 2026
- Company history
- OnPay says it grew from founder Jesse Burgess’s family payroll business after he joined it in 2007. · onpay.com, 3 Oct 2026
- Company size
- LinkedIn lists OnPay as a privately held financial-services company headquartered in Atlanta with 51–200 employees and about 190 visible employees. · linkedin.com, 15 Oct 2026
- Documentation and support
- The help center provides navigation, onboarding, payroll, security and troubleshooting articles; U.S.-based support is available weekdays 9 a.m.–8 p.m. Eastern by phone, chat and email. · help.onpay.com, 15 Oct 2026
- Founded and origin
- The company says its online payroll product grew from founder Jesse Burgess's family payroll business and was spun out in 2015. · onpay.com, 15 Oct 2026
- Funding news
- OnPay announced on January 7, 2025 that it raised more than $100 million, including a $63 million Series B led by Carrick Capital Partners. · carrickcapitalpartners.com, 15 Oct 2026
- Headquarters
- Atlanta, Georgia, United States · onpay.com, 28 Sept 2026
- Hiring and onboarding
- Built-in onboarding includes custom offer letters, electronic signatures for I-9 and W-4 forms, and employee self-onboarding. · onpay.com, 15 Oct 2026
- HR
- HR features include employee onboarding, e-signatures, personnel documents, task delegation, and six permission levels. · onpay.com, 3 Oct 2026
- HR tools
- HR add-ons provide PTO workflows, delegated tasks, equipment tracking, org charts, directories and custom eSignature documents. · onpay.com, 15 Oct 2026
- Integrations
- Named integrations include QuickBooks Online and Desktop, Xero, TurboTax, QuickBooks Time, Deputy, and When I Work. · onpay.com, 3 Oct 2026
- Legal entity
- OnPay's privacy statement identifies the operating company as OnPay, LLC, a Delaware corporation with offices at 675 Ponce de Leon Avenue NE, Atlanta. · onpay.com, 15 Oct 2026
- Licence model
- APIs.io classifies OnPay as a commercial hosted SaaS product and marks it as not open source. · apis.io, 15 Oct 2026
- Limit: customization
- Reviewers cite limited payroll-scheduling customization, reporting customization and advanced scheduling controls. · trustradius.com, 15 Oct 2026
- Limit: mobile app
- App-store reviewers report crashes, login loops, blank pages and inability to download W-2 files from the mobile app. · apps.apple.com, 15 Oct 2026
- Limit: support delays
- Some reviewers report slow responses on tax-filing problems and occasional technical or support delays. · trustradius.com, 15 Oct 2026
- Limit: time clocks
- Review summaries repeatedly request a built-in time clock or stronger time-tracking capability. · trustradius.com, 15 Oct 2026
- MFA
- Users can secure accounts with authenticator-app or SMS six-digit multi-factor authentication, although the help center says client MFA is recommended rather than required. · help.onpay.com, 15 Oct 2026
- Mobile apps
- The employee mobile app provides pay-stub and tax-document access, PTO requests, bank-detail changes, contact lookup and document signing. · apps.apple.com, 15 Oct 2026
- Mobile app scope
- The OnPay Mobile app is for employees, who can view pay stubs, access tax forms, and use direct deposit features. · help.onpay.com, 3 Oct 2026
- Multi-state payroll
- Payroll supports workers in all 50 states with automatic state registrations and local withholding calculations. · onpay.com, 15 Oct 2026
- No added payroll fees
- OnPay says there are no extra fees for unlimited pay runs, multi-state payroll, or workers inactive in a given month. · onpay.com, 3 Oct 2026
Where OnPay stands on Freedom251
- Church Payroll Software#4 of 27
- Nonprofit Payroll Software#7 of 29
- Restaurant Payroll Software#6 of 23
- Contractor Payment Software#10 of 26