Freedom251 › Digital Asset Management Software

MediaFiler

Paid AndroidAPIiPhoneLinuxSelf-hostedWeb+1

What MediaFiler is

MediaFiler is a browser-accessed digital asset management system for organizations that need to manage, find, and share media centrally. It handles photos, videos, documents, presentations, press releases, PDFs, audio, illustrations, Photoshop files, and InDesign files. Metadata and tagging, approval workflows, guest sharing, and API access are listed capabilities. Built-in workflows can resize, crop, change colors, move, or export files while processing images and metadata. IPTC and XMP metadata can be stored as part of each file. MediaFiler can run as a hosted library or be installed on a Linux or Windows server. Hosted assets receive daily and weekly backups; customers managing an in-house installation handle their own backups. Individual access rights and expiring download links are supported. Integrations include CMS, mobile apps, Maps/GIS, SSO, distribution, API, XML, ODBC, FTP, workflows, and Web2Publish. The FAQ says all file formats can be archived and previews created for more than 100 formats. Pricing is paid and available on request.

Who it suits

MediaFiler suits healthcare, education, marketing communications, and other teams managing shared organizational media. It is relevant when hosted or self-hosted deployment, approvals, metadata, and controlled sharing are needed.

What it does well

Supports many media and document formats
Includes metadata, approvals, and guest sharing
Offers hosted or self-hosted deployment
Provides expiring download links
Lists API and broad integrations

What to know first

Pricing requires a request
In-house backups are customer responsibility
Storage limit is listed as 100 without a unit

Plans

Plan	Billed and limits	Price
Custom MediaFiler image library	Modular and scalable · 100 GB storage included on education page, expandable on request · Unlimited users · No setup or installation costs · No data costs · Free online training	On request

As mediafiler.com lists them, read 12 Oct 2026. The maker's own page has the final word.

Verdict

MediaFiler combines asset storage, metadata, workflow processing, permissions, and distribution options. Buyers should clarify the unexplained storage figure and choose between hosted backup coverage and self-managed installation.

Facts from MediaFiler's own pages

Access and sharing: Users can have individual access rights, and shared download links can be configured to expire. · mediafiler.com, 12 Oct 2026
API access: Yes · mediafiler.com, 21 Sept 2026
Approval workflows: Yes · mediafiler.com, 21 Sept 2026
Supported asset types: Photos,videos,documents,presentations,press releases,PDFs,audio files,illustrations,Photoshop files and InDesign files · mediafiler.com, 21 Sept 2026
Backups: Hosted digital assets are backed up daily and weekly; customers with an in-house installation are responsible for their own backups. · mediafiler.com, 12 Oct 2026
Education: The education solution supports Moodle VLE, SURFconext, Single Sign On or Active Directory, and separate archives by faculty or department. · mediafiler.com, 12 Oct 2026
File support: The FAQ says MediaFiler can archive all file formats and create previews for more than 100 formats. · mediafiler.com, 12 Oct 2026
Guest sharing: Yes · mediafiler.com, 21 Sept 2026
Hosting options: Customers can use a hosted library or install MediaFiler on their own Linux or Windows server. · mediafiler.com, 12 Oct 2026
Integrations: The product lists CMS, Apple and Android apps, Maps/GIS, SSO, distribution, API, XML, ODBC, FTP, workflows, and Web2Publish integrations. · mediafiler.com, 12 Oct 2026
Intended users: Ready-made solutions are described for healthcare, education, and marketing communications teams. · mediafiler.com, 12 Oct 2026
Metadata: MediaFiler supports IPTC and XMP metadata and stores metadata as part of the file. · mediafiler.com, 12 Oct 2026
Metadata and tagging: Yes · mediafiler.com, 21 Sept 2026
Purpose: MediaFiler is a browser accessed digital asset management system for centrally managing, finding and sharing organizational media files. · mediafiler.com, 12 Oct 2026
Scale: MediaFiler says it has tested up to 8 million files in one archive, subject to purchased disk space and its Fair Use Policy. · mediafiler.com, 12 Oct 2026
Security: The FAQ says MediaFiler uses a firewall and supports encrypted HTTPS connections; hosted data is kept at data centers in Apeldoorn and Deventer. · mediafiler.com, 12 Oct 2026
Storage limit: 100 · mediafiler.com, 21 Sept 2026
Support and training: The FAQ lists helpdesk support with hosting and says support is available by email or phone; online and on-site training are offered. · mediafiler.com, 12 Oct 2026
Workflows: Built-in workflows can process images and metadata, including resizing, cropping, color changes, and moving or exporting files. · mediafiler.com, 12 Oct 2026

Where MediaFiler stands on Freedom251

Digital Asset Management Software#93 of 151