Freedom251 › Accounting Practice Management Software
KashFlow
by KashFlow
What KashFlow is
KashFlow is cloud-based accounting software for small businesses, covering purchases and expenses, mileage tracking, VAT returns, invoicing, quotes, estimates, and payroll. Users can customize, email, or print invoices, set automatic invoices and reminders, and convert quotes into invoices. Bank feeds connect multiple accounts and bring transactions into the service for reconciliation and cash-flow visibility. KashFlow says users can link with HMRC and submit VAT returns online. Its accounting packages include a mobile app; KashFlow Go is described as usable with a phone and internet connection. Web, Android, iOS, and API access are listed, and the accounting API supports integrations, bespoke development projects, and automation scripts. Starter is listed at £13.50 a month, including up to 10 invoices, 25 bank transactions, one user, and five payroll employees. Business is £27.50 a month, listing unlimited bank transactions and five payroll employees. There is a 14-day trial, but no free plan. The maker says it has offered small-business cloud accounting since 2005.
Who it suits
KashFlow is aimed at small businesses, with Starter positioned for sole traders, contractors, and small businesses, and Business for growing businesses and limited companies. It may suit users needing invoicing, bank feeds, VAT tools, or payroll.
What it does well
- Supports purchases, expenses, mileage, and payroll.
- Invoices can be automated with reminders.
- Bank feeds connect multiple accounts.
- A 14-day trial is available.
What to know first
- There is no free plan.
- Starter limits invoices to 10 and bank transactions to 25.
- Starter includes one user.
Limits
Starter allows up to 10 invoices, 25 bank transactions, one user and five payroll employees. Business lists unlimited bank transactions and five payroll employees. There is no free plan; the trial lasts 14 days.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Starter | Promotional price shown separately; amount is the published standard monthly price. · 10 invoices · 25 bank transactions · 1 user · 5 payroll employees | £13.50 a month |
| Business | Promotional price shown separately; amount is the published standard monthly price. · Unlimited bank transactions · 5 payroll employees | £27.50 a month |
| Starter (monthly) | £13.50 per month; introductory offer £1.35 per month for 6 months for new customers · 10 invoices · up to 25 bank transactions · single user | £13.50 a month |
| Business (annual) | £178/year + VAT; RRP £291.50 · Unlimited invoices · unlimited bank transactions · multiple users · multi-currency | £178 a year |
| Business (monthly) | £27.50 per month; introductory offer £2.75 per month for 6 months for new customers · Unlimited invoices · unlimited bank transactions · multiple users · multi-currency | £27.50 a month |
| Starter (annual) | £97/year + VAT; RRP £162 · 10 invoices · up to 25 bank transactions · single user | £97 a year |
As kashflow.com lists them, read 22 Sept 2026. The maker's own page has the final word.
Getting started
- Visit the KashFlow website.
- Choose Starter or Business based on your business needs.
- Start with the 14-day trial.
- Use the web app or mobile app on Android or iOS.
- Connect bank accounts with bank feeds and link with HMRC if you need online VAT submissions.
- Use the accounting API for application integrations or automation.
Verdict
KashFlow brings bookkeeping, invoicing, bank feeds, VAT support, and payroll together for small businesses. It has a trial but no free plan, and Starter has invoice and transaction limits.
Questions
How much does KashFlow cost?
Starter is £13.50/mo and Business is £27.50/mo. Annual offers are listed at $97 a year for Starter and $178 a year for Business.
Is there a free plan or trial?
There is no free plan. A 14-day trial is available.
Which platforms does KashFlow support?
KashFlow lists web, Android, iOS and API access, and says its accounting packages include a mobile app.
Can KashFlow connect to banks and HMRC?
Bank feeds connect multiple bank accounts for transaction reconciliation. KashFlow says users can link with HMRC and submit VAT returns online.
Does KashFlow support integrations?
Plan features include Zapier and IRIS Pay. KashFlow also offers an accounting API for integrations, bespoke development and automation scripts.
Facts from KashFlow's own pages
- Accountant access
- Yes · kashflow.com, 22 Sept 2026
- API
- KashFlow offers an accounting API for integrating applications, bespoke development projects and automation scripts. · kashflow.com, 29 Sept 2026
- API access
- The maker says API access is free for Business-package users, including users on a free trial, and can optionally be restricted by IP address. · kashflow.com, 21 Oct 2026
- API documentation
- The maker publishes REST API documentation covering resources such as bank accounts, reconciliation, transactions, quotes, suppliers, settings and users. · kashflow.com, 21 Oct 2026
- Audience
- The pricing page positions Starter for sole traders, contractors and small businesses, and Business for growing businesses and limited companies. · kashflow.com, 29 Sept 2026
- Bank feeds
- Bank feeds import transaction data from connected accounts for cash-flow visibility and reconciliation. · kashflow.com, 21 Oct 2026
- Banking
- Bank feeds connect multiple bank accounts and bring transaction data into KashFlow for reconciliation and cash-flow visibility. · kashflow.com, 29 Sept 2026
- Bookkeeping
- The product supports purchases and expenses, mileage tracking, VAT returns, invoicing, quotes, estimates and payroll. · kashflow.com, 29 Sept 2026
- Company history
- KashFlow says it was founded by Duane Jackson and has provided cloud accounting software since 2005. · kashflow.com, 21 Oct 2026
- Company location
- The Trustpilot company profile lists an address at Adam Street 1, WC2N 6LE, United Kingdom. · uk.trustpilot.com, 21 Oct 2026
- Documentation and support
- The maker's knowledge base organizes help across API and developer topics, banking, payroll, invoices, purchases, settings and VAT; its feature page advertises support. · kashflow.com, 21 Oct 2026
- Founded
- 2005 · kashflow.com, 28 Sept 2026
- Free plan
- No · kashflow.com, 22 Sept 2026
- Integration limitation
- The maker's third-party app guide says its MailChimp integration was not working when that guide was last updated in November 2020. · kashflow.com, 21 Oct 2026
- Integrations
- The maker lists integrations and app connections including IRIS Insight, payment processors, Dropbox, Receipt Bank, ConnectMyApps, ViaPost, iwoca and TripCatcher. · kashflow.com, 21 Oct 2026
- Invoicing
- Users can customise, edit, email or print invoices and configure recurring invoices and reminders. · kashflow.com, 21 Oct 2026
- Legal name
- The maker's developer page footer identifies the rights holder as KashFlow Software Ltd. · kashflow.com, 21 Oct 2026
- License
- The maker's pages reviewed do not state an open-source licence for KashFlow; the about page separately notes that its QR-code generator uses the MIT licence. · kashflow.com, 21 Oct 2026
- Limit: customer support
- Trustpilot reviewers described slow support responses and difficulty resolving account access or cancellation issues. · uk.trustpilot.com, 21 Oct 2026
- Limit: customisation and reports
- G2's review summary notes limited customisation and occasional discrepancies between reports. · g2.com, 21 Oct 2026
- Limit: interface and editing
- Trustpilot reviewers complained about an unfinished or difficult-to-use interface and restrictions on editing invoice templates. · uk.trustpilot.com, 21 Oct 2026
- Limit: payment and invoice controls
- One G2 reviewer reported that cancelling an invoice did not automatically stop its associated direct debit collection and raised concerns about invoice branding. · g2.com, 21 Oct 2026
- Limit: reporting
- A TrustRadius reviewer described some reporting functionality as weak and said financial planning could be improved. · trustradius.com, 21 Oct 2026
- Mileage
- The product includes tools for calculating, logging and tracking business travel mileage. · kashflow.com, 21 Oct 2026
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