HealthRota

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What HealthRota is

HealthRota is a healthcare workforce management platform for e-rostering, e-job planning and locum management. Its cloud service can be introduced in one department or deployed across a trust, with fees based on usage. Rostering tools provide live rota visibility, absence management, automatic roster generation and staff self-rostering. Staff can enter shift preferences and leave requests through the app; coordinators can adjust selections, and published shifts can be swapped with manager approval. Rosters can be checked against Working Time Regulations and NHS contract rules, and the system calculates annual hours or programmed activities.

The job-planning module manages and signs off professionals’ work requirements, including travel needs, and can link plan variables to shifts. Locum tools cover job offers, bookings, staff banks, time recording and digital timesheets. The mobile app also supports NHS exception and extra-hours reporting. Integrations include NHS Electronic Staff Record data exchange, Excel, Power BI and a reporting API. HealthRota lists ISO 27001 compliance, NHS Data Security Protection Toolkit certification, single sign-on and granular access controls. Pricing is on request.

Who it suits

HealthRota suits NHS trusts and healthcare providers coordinating rotas, job plans and locum work. Its reporting API is also aimed at NHS trusts, ICBs and providers needing reporting beyond spreadsheets.

What it does well

Rosters checked against Working Time Regulations and NHS contract rules
Staff can submit preferences and leave requests in the app
Locum tools include bookings, staff banks and digital timesheets
ESR data exchange supports absence, attendance and payroll workflows
Reporting API includes Power BI integration

What to know first

Pricing is available on request
Usage-based fees vary with deployment scope

Plans

Plan	Billed and limits	Price
Usage-based fee model	Usage-based fee model · start with a single department or roll out trust wide	On request

As healthrota.co.uk lists them, read 7 Oct 2026. The maker's own page has the final word.

Getting started

Visit the HealthRota website.
Request pricing for the usage-based fee model.
Choose whether to introduce the platform in one department or across a trust.
Use the Android, iOS or web platform.

Verdict

HealthRota brings rostering, job planning and locum administration into a cloud platform with mobile access and reporting integrations. Its usage-based deployment can start in one department or extend across a trust; pricing requires a request.

Questions

How is HealthRota priced?

It uses a usage-based fee model, and pricing is available on request.

Which platforms does HealthRota support?

The listed platforms are Android, iOS, web and API.

Can staff manage rotas from a mobile app?

The app supports rota viewing, leave requests, self-rostering, locum bookings, timesheets, NHS exception reporting and extra-hours reporting.

Does HealthRota integrate with ESR and Power BI?

The listed integrations include two-way workforce data exchange with NHS Electronic Staff Record and Microsoft Power BI integration through the Reporting API.

What organisations is the Reporting API for?

It is described for NHS trusts, integrated care boards and healthcare providers needing reporting beyond spreadsheets.

Facts from HealthRota's own pages

Audience: The Reporting API is described as designed for NHS trusts, integrated care boards and healthcare providers needing advanced reporting. · healthrota.co.uk, 7 Oct 2026
Cloud deployment: The maker describes HealthRota as a cloud-based platform that can be implemented for one department or rolled out trust wide. · healthrota.co.uk, 7 Oct 2026
Cloud service: The cloud-based platform can be introduced in one department or rolled out across a trust using a usage-based fee model. · healthrota.co.uk, 7 Oct 2026
Company: HealthRota Limited’s registered office is at 41 Dartmouth Park Road, London NW5 1SU; Companies House records incorporation on 7 March 2017. · find-and-update.company-information.service.gov.uk, 7 Oct 2026
Compliance: Rosters can be checked against Working Time Regulations and NHS contract rules, and the system calculates annual hours or programmed activities. · healthrota.co.uk, 7 Oct 2026
Compliance checks: The rostering platform includes checks for Working Time Regulations and NHS contract requirements. · healthrota.co.uk, 7 Oct 2026
Development: HealthRota says it releases product features and updates multiple times a month and builds its roadmap from user feedback and sector standards. · healthrota.co.uk, 7 Oct 2026
ESR integration: HealthRota supports two-way workforce data exchange with NHS Electronic Staff Record, including imports and exports for absence, attendance and payroll workflows. · healthrota.co.uk, 7 Oct 2026
Headquarters: London, United Kingdom · healthrota.co.uk, 28 Sept 2026
Integrations: The product page describes ESR data import and attendance and absence export, Excel import and export, Power BI integration and a reporting API. · healthrota.co.uk, 7 Oct 2026
Job planning: The e-job planning module records and manages healthcare professionals’ working requirements, including travel needs, and can link job plan variables to shifts. · healthrota.co.uk, 7 Oct 2026
Locum bank: The locum module lets organisations create offers from rotas, target jobs by skills, manage applications and send attendance or payroll data to ESR. · healthrota.co.uk, 7 Oct 2026
Locum management: Organisations can create and post locum jobs, book shifts, manage staff banks, record time and create digital timesheets in the platform. · healthrota.co.uk, 7 Oct 2026
Mobile app: The mobile app supports rota viewing, leave requests, self-rostering, locum bookings, timesheets, NHS exception reporting and extra-hours reporting. · healthrota.co.uk, 7 Oct 2026
Purpose: HealthRota is a healthcare workforce management platform for e-rostering, e-job planning and locum workforce management. · healthrota.co.uk, 7 Oct 2026
Reporting API: The Reporting API provides role-based access and OAuth2 authentication, supports rota, shift, work and locum data, and offers real-time Power BI integration. · healthrota.co.uk, 7 Oct 2026
Reporting integrations: The Reporting API provides structured rota, shift, work and locum data and has native Microsoft Power BI integration. · healthrota.co.uk, 7 Oct 2026
Rostering: The e-rostering module supports real-time rota visibility, absence management, automatic roster generation, shift swaps and staff self-rostering. · healthrota.co.uk, 7 Oct 2026
Security: The maker lists ISO 27001 compliance, ICO data protection registration, NHS Data Security Protection Toolkit certification, IASME Cyber Essentials, single sign-on and granular access controls. · healthrota.co.uk, 7 Oct 2026
Self-rostering workflow: Staff can submit shift preferences and leave requests in the app; coordinators can adjust selections, and published shifts can be swapped with manager approval. · healthrota.co.uk, 7 Oct 2026
Support: The website lists [email protected] for existing customers’ system issues or queries. · healthrota.co.uk, 7 Oct 2026
Target users: The Reporting API is described for NHS trusts, ICBs and healthcare providers needing reporting beyond spreadsheets. · healthrota.co.uk, 7 Oct 2026

Where HealthRota stands on Freedom251

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