hardhatadmin
by hardhatadmin
What hardhatadmin is
hardhatadmin is a web application for administration and accounting in the UK construction industry. It provides estimates, invoices, jobs and costing, document storage, financial statements, and HMRC submissions. Supported filings include VAT returns, CIS verification and monthly returns, and employer FPS and EPS submissions. Payroll handles weekly and monthly schemes, overtime, bonuses, Employment Allowance, and job costing. The maker says it suits UK construction businesses of any legal structure, including users with self-employment, investment, or rental income. A free plan for sole traders and partnerships includes estimates, document storage, tax returns, a tax account, and profit and loss statements. Paid plans begin at £5 a month; Business and Business Plus add CIS subcontractor and PAYE employee capacity. A 60-day trial starts on the first day of the financial year without card or bank details. The service is web-only, requires no installation, and does not support credit notes or Companies House filing.
Who it suits
It is intended for UK-based construction businesses, including sole traders, partnerships, and other legal structures. It also supports users handling self-employment, investment, or rental income.
What it does well
- Free plan for sole traders and partnerships
- HMRC VAT, CIS, and employer submissions
- Payroll supports weekly and monthly schemes
- Web access requires no software installation
- 60-day trial without payment details
What to know first
- No mobile app; access is web-only
- Does not support credit notes
- No Companies House accounts or confirmation filing
- Payroll lacks several pay periods and pension reporting
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Business Plus | billed monthly · Unlimited CIS subcontractors · Unlimited PAYE employees | £20 a month |
| Free | Sole-traders and partnerships · Estimates · Document storage · Tax returns · Profit and Loss Statement | Free |
| Business | Monthly; quarterly invoice · Includes Basic · Companies · VAT · CIS subcontractors (Max 5) · PAYE employees (Max 5) | £10 a month |
| £20.00 plan | Monthly; quarterly invoice · Includes Business · Unlimited CIS subcontractors · Unlimited PAYE employees | £20 a month |
| Basic | Monthly; quarterly invoice · Includes Free · Jobs · Transactions · Invoices · Balance Sheet · Cash Flow Statement | £5 a month |
As hardhatadmin.co.uk lists them, read 22 Sept 2026. The maker's own page has the final word.
Verdict
hardhatadmin combines construction-focused administration, accounting, payroll, and HMRC filing tools with a free entry plan. Review its filing and payroll limitations if your business needs broader company or pay-period support.
Facts from hardhatadmin's own pages
- Business administration
- Features include estimates, invoices, jobs and costing, document storage, and financial statements. · hardhatadmin.co.uk, 9 Oct 2026
- Data protection
- The FAQ says the service uses necessary cookies and follows UK GDPR guidance and the Data Protection Act 2018. · hardhatadmin.co.uk, 9 Oct 2026
- Free plan
- Yes · hardhatadmin.co.uk, 22 Sept 2026
- Headquarters
- Unit 8, 177 The Vale, Acton, London, W3 7RD, United Kingdom · hardhatadmin.co.uk, 28 Sept 2026
- HMRC filing
- The application supports VAT returns, CIS verification and monthly returns, and employer FPS and EPS submissions. · hardhatadmin.co.uk, 9 Oct 2026
- Installation
- The maker says no software installation is required, though a PDF reader is needed to view generated documents. · hardhatadmin.co.uk, 9 Oct 2026
- Integrations
- The maker says users can submit VAT, employer, CIS, and tax returns directly to HMRC. · hardhatadmin.co.uk, 9 Oct 2026
- Investment income
- Yes · hardhatadmin.co.uk, 22 Sept 2026
- Maker background
- The maker says the product grew from direct experience as a contractor and subcontractor. · hardhatadmin.co.uk, 9 Oct 2026
- Mobile access
- web_only · hardhatadmin.co.uk, 22 Sept 2026
- Notable limits
- The application does not support credit notes or Companies House accounts and confirmation statement filing. · hardhatadmin.co.uk, 9 Oct 2026
- Payroll
- Payroll features include weekly and monthly schemes, overtime, bonuses, Employment Allowance, and job costing. · hardhatadmin.co.uk, 9 Oct 2026
- Payroll limits
- The maker says payroll does not support irregular, fortnightly, or four-weekly pay periods, or pension provider reporting. · hardhatadmin.co.uk, 9 Oct 2026
- Purpose
- Hardhatadmin is an online business administration and accounting application for the UK construction industry. · hardhatadmin.co.uk, 9 Oct 2026
- Rental income
- Yes · hardhatadmin.co.uk, 22 Sept 2026
- Security and privacy
- The privacy notice says business and financial information is collected and that data and documents are retained for seven years after the relevant financial year end, subject to stated account closure or inactivity conditions. · hardhatadmin.co.uk, 9 Oct 2026
- Self-employment support
- Yes · hardhatadmin.co.uk, 22 Sept 2026
- State filing
- none · hardhatadmin.co.uk, 22 Sept 2026
- Support
- The maker offers live chat, a help section, email support with a guaranteed response within 24 hours, and telephone support daily from 10am to 8pm. · hardhatadmin.co.uk, 9 Oct 2026
- Trial
- The free 60-day trial starts on the first day of the user's financial year and does not require card or bank details at registration. · hardhatadmin.co.uk, 9 Oct 2026
- Who it serves
- The maker says it is suitable for UK-based construction businesses regardless of legal structure. · hardhatadmin.co.uk, 9 Oct 2026
Where hardhatadmin stands on Freedom251
- Tax Software#48 of 149
- Personal Tax Software#62 of 123