Formspace

What Formspace is

Formspace is a web app for teams creating forms, collecting responses, and managing recurring information workflows. Its AI Assistant can generate or refine a form from a plain-language brief, with changes reviewed before publishing. Forms can include conditional questions, file uploads, signatures, and translations. After submission, workflows can route approvals, send emails, start Power Automate flows, or call external webhooks. Teams can search and filter responses, save table views, and export records as Excel, CSV, TSV, or PDF. Forms can be embedded inline, as popups, sliders, or floating widgets, or shared through responsive links. Formspace works as a Microsoft Teams app and supports Google and Microsoft identity options for respondent access. The Free plan allows three team members, 20 responses and 10 workflow runs per month, 10MB files, one-day form version history, and limited daily AI Assistant use. Paid plans start with Basic at $20 a month. Product data is encrypted in transit and at rest. When AI features are used, prompts and relevant form, response, or workspace context may be sent through OpenRouter to a selected model provider. Formspace is operated by VP Labs Pty Ltd.

Who it suits

Formspace suits teams handling feedback, intake, HR, event registration, operations requests, applications, or support processes. It is designed for teams that need forms linked to approval or notification workflows.

Limits

The Free plan allows up to 3 team members, 20 responses per month, 10 workflow runs per month, 10MB per file, one-day form version history, and limited daily AI Assistant usage. The Basic plan is $20 a month and allows up to 5 team members, 100 responses per month, 20 workflow runs per month, 10MB per file, seven-day version history, and standard AI Assistant usage.

Getting started

1. Open https://formspace.com/.
2. Choose the Free plan or a paid plan; paid plans start at $20 a month.
3. Create a form, using the AI Assistant from a plain-language brief if useful.
4. Set respondent access and add any conditional questions, uploads, signatures, or translations.
5. Publish the form as an embed or shareable link, then manage submissions in the response tools.

Verdict

Formspace combines form creation, response management, and workflow automation, with plan limits that increase across its paid tiers. Teams using its AI features should note that relevant prompts and context may be sent to a selected model provider.