Freedom251 › Event Rental Software
EvntFlow
What EvntFlow is
EvntFlow is software for event-rental and related businesses to manage bookings from customer inquiry through payment. It handles inquiries, quotes, contracts, invoices, payments, inventory availability, and scheduling in a connected workflow. For requested dates, it checks inventory and flags items already booked. Quotes use catalog items and prices, with editable line items and the option to add configured fees or supplemental items. The service can generate contracts for customer review and electronic signature, then direct signed customers to a payment page. Businesses can gather inquiries through a customizable website widget or hosted link; submissions become dashboard inquiries. Subscriptions include online payments through NMI or Authorize.Net and QuickBooks Online sync. Subscribers can invite team members and assign staff or administrator roles. EvntFlow is available on web and through an API. The Monthly plan is $39.99 a month; Yearly is $407.90 a year, billed annually. Both include unlimited inquiries and quotes, inventory management, contracts and e-sign, payments, scheduling, a booking widget, team roles, QuickBooks Online sync, and revenue reporting. Subscription fees are generally non-refundable, including for unused time.
Who it suits
EvntFlow suits event-rental businesses that want to track inquiries, quotes, contracts, inventory, and payments together. It also supports team access, online booking inquiries, and QuickBooks Online sync.
What it does well
- Checks inventory availability for requested dates.
- Quotes can use catalog items and configured fees.
- Contracts support electronic signatures.
- Subscriptions include QuickBooks Online sync.
- Team members can receive assigned roles.
What to know first
- The service has no free plan.
- Monthly costs $39.99 a month.
- Subscription fees are generally non-refundable.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Monthly | Monthly; cancel anytime · Unlimited inquiries & quotes · Inventory & availability management · Contracts & e-sign · Online payments · Calendar & scheduling · Embeddable booking widget · Team members & roles · QuickBooks Online sync · Revenue & reporting | $39.99 a month |
| Yearly | 15% off — about $33.99/month billed annually · Unlimited inquiries & quotes · Inventory & availability management · Contracts & e-sign · Online payments · Calendar & scheduling · Embeddable booking widget · Team members & roles · QuickBooks Online sync · Revenue & reporting | $407.90 a year |
As evntflows.com lists them, read 7 Oct 2026. The maker's own page has the final word.
Getting started
- Open the EvntFlow website
- Choose the Monthly or Yearly subscription
- Customize an embeddable inquiry widget or use its hosted link
- Add rental catalog items and prices
- Invite team members and assign roles
- Connect NMI or Authorize.Net and QuickBooks Online
Verdict
EvntFlow connects customer requests to rental quotes, contracts, and payments, with inventory checks along the way. Consider the non-refundable subscription terms and whether the listed plans fit your billing preference.
Questions
How much does EvntFlow cost?
The Monthly plan is $39.99 per month. The Yearly plan is $407.90 per year, billed annually with 15% savings, about $33.99 per month.
Is there a free plan?
No. EvntFlow is a paid service.
Which platforms are supported?
EvntFlow is available on the web and through an API.
Does it support online payments?
Yes. The subscription includes online payments through NMI or Authorize.Net.
Can teams use separate roles?
Subscribers can invite team members and assign roles such as staff or administrator.
Does it connect with accounting software?
QuickBooks Online synchronization is included.
Facts from EvntFlow's own pages
- Audience
- The terms describe the platform as serving event-rental and related businesses. · evntflows.com, 7 Oct 2026
- Availability
- It checks requested inventory availability for inquiry dates and flags items already booked. · evntflows.com, 7 Oct 2026
- Contracts
- EvntFlow generates contracts for customer review and electronic signature, then directs signed customers to a payment page. · evntflows.com, 7 Oct 2026
- Integrations
- The subscription includes online payments through NMI or Authorize.Net and QuickBooks Online sync. · evntflows.com, 7 Oct 2026
- Notable limit
- The terms say subscription fees are generally non-refundable, including for partial billing periods and unused time. · evntflows.com, 7 Oct 2026
- Payment data
- The privacy policy says full payment card numbers are handled by the connected processor, not stored by EvntFlow; it may store transaction identifiers, amounts, status, and limited card metadata. · evntflows.com, 7 Oct 2026
- Privacy
- The privacy policy states that EvntFlow does not sell personal information. · evntflows.com, 7 Oct 2026
- Purpose
- EvntFlow provides software for event and rental businesses to manage inquiries, quotes, contracts, invoices, and payments. · evntflows.com, 7 Oct 2026
- Quotes
- Quotes use items and prices from the rental catalog, and users can adjust line items and add configured fees or supplemental items. · evntflows.com, 7 Oct 2026
- Security
- The terms say EvntFlows uses commercially reasonable administrative, technical, and physical safeguards and does not guarantee absolute security. · evntflows.com, 7 Oct 2026
- Team access
- Settings lets subscribers invite team members and assign roles such as staff or administrator. · evntflows.com, 7 Oct 2026
- Website widget
- Users can customize an embeddable inquiry widget or share its hosted link; submissions become dashboard inquiries. · evntflows.com, 7 Oct 2026
- Workflow
- The platform supports a workflow from customer inquiry through quote, contract, online payment, and booking. · evntflows.com, 7 Oct 2026
Where EvntFlow stands on Freedom251
- Event Rental Software#16 of 27