EventRota is rota and volunteer management software for coordinating staff and volunteers at events. Organisers can assign people to positions and shifts in a rota grid, using auto-fill, shuffle, drag-and-drop reassignment, and rotation sequences. Volunteers can set availability for individual shifts, and the service can send reminder emails. Organisers can share documents, announcements, key contacts, venue maps, and position maps; volunteers can view their rota, respond to invitations, and check maps and updates through a mobile browser or app. EventRota is available on Android, iOS, and the web. Its free plan allows up to 10 people and 200 emails. Paid plans are billed per event, starting at 30.00 USD per event for up to 30 people and 600 emails. Email support is included on every plan, with replies within one working day. If an event uses its included email allowance, sending pauses until an email top-up is added. The product is designed for one-off event workflows and is not intended for recurring schedules or timesheets. Its terms do not guarantee uptime or continuous availability, and features may change.
Who it is for
EventRota suits organisers coordinating people for one-off events who need shift assignments, availability, and shared event information. It is not intended for recurring schedules or timesheets.
What is good
- Rota tools include auto-fill and rotation sequences.
- Volunteers can set availability by shift.
- Event information can include maps and documents.
- Mobile app and browser access are listed.
- Email support is included on every plan.
What to know first
- Free plan is limited to 10 people and 200 emails.
- Sending pauses at an event's email limit.
- Not intended for recurring schedules or timesheets.
- Continuous availability is not guaranteed.
Verdict
EventRota focuses on managing shifts, volunteers, and shared details for one-off events, with plans billed per event. Check the people and email limits, especially if an event may need additional email capacity.
EventRota plans and pricing
All plansCompared on event volunteer management software
- Free plan
- Yes
- Volunteer capacity
- 30 volunteers
- Shift scheduling
- Yes
- Automated reminders
- Yes
- Check-in and attendance
- Yes
- Custom signup forms
- Yes
