Electronic Form Solutions

What Electronic Form Solutions is

Electronic Form Solutions (EFS) is a web service for organizations that run application and review programs, including grants and scholarships. It brings form creation, applicant submissions, reviewer assessment, and program administration into one platform. Administrators can build custom forms around the information their programs require. Applicants use a branded cloud portal in major browsers to access applications and submit completed materials. Reviewers can use grading rubrics and conduct confidential blind reviews. Organizations can manage several programs with different schedules, then use custom reports and advanced analytics to follow their work. Workflow automation, scoring and rubrics, and reviewer collaboration are supported. EFS was founded in 2006 and is headquartered in McKinney, Texas. New subscribers receive setup support that can include form importing, review and approval configuration, branding, and training. Basic Support is included and covers hourly, daily, and monthly database backups. Enhanced Support is available as an annual purchase alongside a subscription. Fees are based on subscribed usage and annual access periods, with payment in advance. Usage counts documents created and stored; subscriptions allow up to 10% additional creations for errors or testing. Pricing is provided on request.

Who it suits

EFS suits organizations administering grants, scholarships, or other application programs that need custom forms, applicant access, and structured reviews. It is also a fit for teams managing multiple programs on different timelines and using rubrics, confidential reviews, reporting, and analytics.

Limits

The subscription allows up to 10% more document creations for errors or testing; usage is based on documents created and stored. Fees are paid in advance for subscribed usage and annual access periods.

Getting started

1. Visit the EFS website.
2. Contact EFS for subscription pricing based on usage and annual access periods.
3. Subscribe to a usage-based plan and pay fees in advance.
4. Work with setup support on importing forms, configuring reviews and approvals, branding, or training as needed.
5. Build custom application forms and configure program timelines and reviews.
6. Invite applicants to access and submit applications through the branded portal.

Verdict

Organizations running grant, scholarship, or similar application programs should consider EFS for its combined forms, applicant portal, review tools, and multi-program management. Teams that need a listed fixed price or a platform beyond the web should look elsewhere.