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Documize
by Documize
What Documize is
Documize is self-hosted knowledge management software for documents, wikis, templates, approvals, and analytics. Teams organize information in spaces, labels, and structured documents, then build pages from reusable blocks and templates. Its workflow moves content through drafting, review, approval, and publication, while revisions show changes and approvers. Granular permissions cover spaces, documents, and actions. Analytics indicate what people read or ignore and where knowledge gaps exist. Documize runs as a single binary with no runtime dependencies on Windows, macOS, and Linux. Supported databases include PostgreSQL, Microsoft SQL Server, MySQL, Percona, and MariaDB. Authentication options include LDAP, Active Directory, Keycloak, and CAS. The web application and API use TLS, and passwords are hashed for reset rather than recovery. The first five users are free without a credit card. Essential costs $900 a year for up to 100 users; Enterprise costs $1,800 a year for unlimited users.
Who it suits
Documize suits teams wanting self-hosted documentation with structured workflows, permissions, analytics, and several database or authentication choices. It also fits organizations needing a free starting tier for five users.
What it does well
- Self-hosted on Windows, macOS, and Linux
- Draft, review, approval, and publication workflow
- Granular permissions and revision history
- Analytics reveal ignored content and knowledge gaps
- First five users free without a credit card
What to know first
- No SOC 2 Type II or ISO 27001 certification
- Paid plans start at $900 a year
- Self-hosting requires your own deployment
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Essential | $900 /year · Up to 100 users · Self-hosted · Unlimited content and storage | $900 a year |
| Enterprise | $1,800 /year · Unlimited users · Self-hosted · Unlimited content and storage | $1,800 a year |
As documize.com lists them, read 9 Oct 2026. The maker's own page has the final word.
Verdict
Documize provides structured, self-hosted knowledge management with workflow controls, analytics, and broad database support. Its free five-user tier lowers the entry barrier, while larger deployments use the paid annual plans.
Facts from Documize's own pages
- Analytics
- Analytics show what content gets read or ignored and where knowledge gaps exist. · documize.com, 9 Oct 2026
- Publishing audience
- both · documize.com, 20 Sept 2026
- Authentication
- Authentication options include LDAP, Active Directory, Keycloak, and CAS. · documize.com, 9 Oct 2026
- Compliance
- Documize states it does not currently hold a SOC 2 Type II attestation or ISO 27001 certificate. · documize.com, 9 Oct 2026
- Content analytics
- Yes · documize.com, 20 Sept 2026
- Database support
- Supported databases are PostgreSQL, Microsoft SQL Server, MySQL, Percona, and MariaDB. · documize.com, 9 Oct 2026
- Data handling
- Documize states that documents, spaces, and attachments in a self-hosted instance never reach Documize Inc. · documize.com, 9 Oct 2026
- Deployment
- It ships as a single binary with zero runtime dependencies and runs on Windows, macOS, and Linux. · documize.com, 9 Oct 2026
- Documents
- Users can organize knowledge in spaces, labels, and structured documents, and create documents from reusable blocks and templates. · documize.com, 9 Oct 2026
- Free plan
- Yes · documize.com, 20 Sept 2026
- Free tier
- The first five users are free, with no credit card required. · documize.com, 9 Oct 2026
- Headquarters
- Toronto, Ontario, Canada · documize.com, 28 Sept 2026
- Integrations
- Plans include authentication integrations for LDAP, AD, Keycloak, and CAS. · documize.com, 9 Oct 2026
- Permissions
- The product provides granular permissions for spaces, documents, and actions. · documize.com, 9 Oct 2026
- Product
- Documize is self-hosted knowledge management software for docs, wikis, templates, approvals, and analytics. · documize.com, 9 Oct 2026
- Security
- The web application and API are served over TLS, and passwords are hashed so they can only be reset, not recovered. · documize.com, 9 Oct 2026
- SSO support
- Yes · documize.com, 20 Sept 2026
- Support
- The pricing page lists email, Zoom, and phone product support; its FAQ says support is provided by email and web meetings, with phone available when required. · documize.com, 9 Oct 2026
- Version history
- Yes · documize.com, 20 Sept 2026
- Workflow
- The content lifecycle supports draft, review, approve, and publish, with revisions showing what changed and who approved it. · documize.com, 9 Oct 2026
Where Documize stands on Freedom251
- Knowledge base software#22 of 138