Freedom251 › Membership & Association Management
ClubExpress
What ClubExpress is
ClubExpress is a membership management service for clubs and associations, combining a website, member login and database with tools for renewals, events, finances, and communications. Organizations can accept online signups, set membership types, and manage renewals and expirations. The service includes more than 22 modules, covering committees, forums, documents, photo albums, surveys, blogs, event calendars, and volunteering. Members can use its mobile app on iOS and Android; the platform also supports web and API access. Zapier can send membership, donation, renewal, and event data to services such as HubSpot, Google Calendar, and Mailchimp through incremental synchronization. Optional integrations with QuickBooks Online and QuickBooks Desktop export transactions and related payment and customer records. ClubExpress says its servers are hosted on AWS behind a firewall, with nightly offsite and real-time database backups, salted and hashed passwords, and HTTPS using at least TLS 1.2. It also states that it is a PCI Level 2 merchant. The service is paid and offers a 60-day trial. During the trial, organizations can manually enter up to 10 members, but credit card processing and non-member database imports are disabled.
Who it suits
ClubExpress suits membership-based clubs and associations that need a shared site, member records, renewals, and organization tools. It may also fit groups that want mobile access and integrations for membership or accounting data.
What it does well
- Online signups, configurable membership types, renewals, and expirations
- More than 22 modules for events, communications, documents, and volunteering
- Member app available on iOS and Android
- Zapier connection sends membership, donation, renewal, and event data
- Optional QuickBooks Online and Desktop transaction exports
- Hosting fees include unlimited technical support for administrators and members
What to know first
- Paid service with no free plan
- Trial is limited to 10 manually entered members
- Trial disables card processing and non-member database imports
Limits
The 60-day trial allows up to 10 manually entered members and disables credit card processing and non-member database imports. Listed member tiers begin at up to 200 members, but the trial limits apply during evaluation.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| 501–1000 members | per member billed monthly; $24 minimum monthly hosting fee · 14¢ per secondary member · membership tier 501–1000 | $0.30 a month |
| 301–500 members | per member billed monthly; $24 minimum monthly hosting fee · 16¢ per secondary member · membership tier 301–500 | $0.34 a month |
| 201–300 members | per member billed monthly; $24 minimum monthly hosting fee · 18¢ per secondary member · membership tier 201–300 | $0.38 a month |
| Up to 200 members | per member billed monthly; $24 minimum monthly hosting fee · 20¢ per secondary member · membership tier up to 200 | $0.42 a month |
| Basic Setup | One-time setup fee | $150, paid once |
| 501-1000 Members | billed monthly · 14¢ for each secondary member · $24 minimum monthly hosting fee | $30 a month |
| 301-500 Members | billed monthly · 16¢ for each secondary member · $24 minimum monthly hosting fee | $34 a month |
| 201-300 Members | billed monthly · 18¢ for each secondary member · $24 minimum monthly hosting fee | $38 a month |
The first 8 of 9 plans, as clubexpress.com lists them, read 14 Oct 2026. The maker's own page has the final word. Every plan
Getting started
- Visit the ClubExpress website.
- Start the 60-day trial.
- Manually enter up to 10 members during the trial.
- Set up the organization's membership types and online signup options.
- Choose a member-count plan when moving beyond the trial.
Verdict
Choose ClubExpress if your club or association needs membership administration alongside a website, events, and communications. Its broad modules, mobile app, and accounting and Zapier integrations are useful reasons to consider it. The main constraint to weigh is the trial's limited member count and disabled processing and imports.
Questions
Does ClubExpress have a free plan?
No. ClubExpress is listed as paid and offers a 60-day trial.
What does the trial allow?
It allows up to 10 manually entered members. Credit card processing and non-member database imports are disabled.
Which platforms does ClubExpress support?
The listed platforms are Android, iOS, web, and API.
What integrations are available?
Zapier can send membership, donation, renewal, and event data to services such as HubSpot, Google Calendar, and Mailchimp. Optional QuickBooks Online and QuickBooks Desktop integrations export transactions and related records.
Who makes ClubExpress?
ClubExpress describes its service as supporting membership-based organizations, including clubs and associations.
Facts from ClubExpress's own pages
- Accounting integration
- ClubExpress optionally integrates with QuickBooks Online and QuickBooks Desktop to export transactions, payments, credits, fees, and customer records. · clubexpress.com, 9 Oct 2026
- API status
- ClubExpress describes web services as an extra-cost module and says the first function verifies membership; it plans a broader API suite for outside applications. · help.clubexpress.com, 14 Oct 2026
- Communications
- Built-in communications include targeted emailings, paid text messaging, discussion forums, blogs, surveys, ad hoc forms and real-time chat. · clubexpress.com, 14 Oct 2026
- Company legal name
- Crunchbase identifies the legal entity as Gembrook Systems, LLC and lists Dan Ehrmann as founder and CEO. · crunchbase.com, 14 Oct 2026
- Company profile
- LinkedIn lists ClubExpress as privately held, founded in 2004, headquartered in Schaumburg, Illinois, with 11–50 employees. · linkedin.com, 14 Oct 2026
- Content gating
- page · clubexpress.com, 21 Sept 2026
- Crunchbase company facts
- Crunchbase lists ClubExpress as a private Schaumburg software company with 11–50 employees and no disclosed funding amount. · crunchbase.com, 14 Oct 2026
- Custom domain
- Yes · clubexpress.com, 21 Sept 2026
- Documentation
- The Help Center is organized into getting started, membership, built-in modules, finance, website, communications, add-ons, events, FAQs and release notes. · help.clubexpress.com, 14 Oct 2026
- Event management
- Its event calendar supports registration, payments, attendance, capacities, multiple activities, guest pricing, reminders, waivers and cancellation policies. · clubexpress.com, 14 Oct 2026
- Free plan
- No · clubexpress.com, 21 Sept 2026
- Hosting
- ClubExpress is cloud-hosted on AWS, with AWS also storing selected documents, photos and audio/video files. · help.clubexpress.com, 14 Oct 2026
- Integrations
- The Zapier integration can send membership, donation, renewal, and event data to services such as HubSpot, Google Calendar, and Mailchimp; it is designed for incremental synchronization rather than historical migration. · help.clubexpress.com, 9 Oct 2026
- Intended users
- ClubExpress describes its service as supporting membership-based organizations, including clubs and associations, with websites, events, finances, and communications. · clubexpress.com, 9 Oct 2026
- Learning Stream integration
- An optional Learning Stream connection links training and certification workflows so completed learners can receive ClubExpress certificates automatically. · clubexpress.com, 14 Oct 2026
- Limit: API clarity
- A G2 reviewer said API and SSO documentation was unavailable after repeated requests and criticized confusing design choices and password-reset handling. · g2.com, 14 Oct 2026
- Limit: customization and reporting
- Reviewers report inflexible features, difficult page formatting, limited reporting and missing workflow options such as event waitlists. · softwareadvice.com, 14 Oct 2026
- Limit: interface and learning curve
- Review summaries repeatedly describe the interface and website tools as clunky, confusing or outdated, with a steep learning curve. · softwareadvice.com, 14 Oct 2026
- Limit: mobile app
- Apple reviewers report login failures, poor design, web-page-like behavior and nonworking iPhone notifications. · apps.apple.com, 14 Oct 2026
- Member limit
- 200 · clubexpress.com, 21 Sept 2026
- Membership
- The platform supports online member signups, configurable membership types, renewals, and expirations. · help.clubexpress.com, 9 Oct 2026
- Membership database
- The system stores member and non-member records, supports configurable member types, renewals, expirations, profiles, committees, interests and volunteering. · clubexpress.com, 14 Oct 2026
- Mobile app
- The member app runs on iOS and Android and provides channels, member directories, chat, direct messaging, events, polls, notifications and location-based Meets. · clubexpress.com, 14 Oct 2026
- Modules
- ClubExpress says it includes more than 22 purpose-built modules, including committees, forums, documents, photo albums, surveys, blogs, event calendars, and volunteering. · help.clubexpress.com, 9 Oct 2026
Where ClubExpress stands on Freedom251
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