ChurchDesk Rota

What ChurchDesk Rota is

ChurchDesk Rota helps churches coordinate staff and volunteer duties around calendar events. Events can assign responsibilities directly, or staff and volunteers can take open rota slots themselves. Volunteers can self-assign in the mobile app, view upcoming rotas, and receive notifications. Users can create and share overviews of one or several rota schemes. For recurring event series, bulk assignment fills open duties using calendar availability and a chosen priority order. Calendar users can access rotas and sign up; creating rotas and assigning duties requires booking and planning permission. Assigned people receive a reminder email three days before a duty. Rotas can be saved or printed as Word documents or PDFs, but not exported to Excel. ChurchDesk says its software is hosted on Hetzner servers in Germany and complies with DSG-EKD and KDG church data protection laws. ISO 27001 certification is in preparation and expected during 2026. Pricing starts at £54/mo (annual); the listed Basic plan is £54 a year, billed annually, excluding VAT.

Who it suits

ChurchDesk Rota is for churches organising staff and volunteer duties, especially where rota assignments connect to calendar events. It suits teams that want volunteers to sign up themselves or staff to manage assignments with permissions.

Limits

The Basic plan is billed annually excluding VAT and includes 100 contacts and users and five time registration users. Excel export is unavailable; creating rotas and assigning duties requires booking and planning permission.

Getting started

1. Visit the ChurchDesk Rota website
2. Choose the Basic plan at £54.00 GBP, billed annually excluding VAT
3. Use the web service or the Android or iOS mobile app
4. Give rota creators booking and planning permission
5. Create rota schemes and connect responsibilities to calendar events

Verdict

ChurchDesk Rota links church duties with calendar events and supports both self-signup and managed assignment. Check the permission requirements and export limits against how your church organises rotas.