Freedom251 › Child Care Software
ChildPilot
What ChildPilot is
ChildPilot is a childcare management platform for childcare and preschool directors, owners, and operations leads. It brings enrollment, billing, attendance, lesson planning, staff scheduling, compliance, reporting, and family communication into one system. Programs can manage tuition, recurring invoices, late fees, sibling discounts, subsidies, drop-in charges, and one-off line items. Enrollment tools cover website inquiry forms, lead tracking, tour scheduling, digital registration, e-signatures, waitlists, deposits, and document tracking. Families can use the portal and mobile app to view schedules, check-in and check-out times, classroom photos, daily reports, billing, and messages. The service is aimed at childcare and preschool programs, before-and-after-school programs, drop-in centers, school-age care, camps, and multi-site networks. It runs on the web, Android, and iOS. ChildPilot lists integrations and workflows for Gusto, QuickBooks, KinderConnect, and keyless facility entry. Plans include onboarding and training, ongoing support, and a named account representative. ChildPilot offers a free plan, while paid plan pricing is available on request. Optional add-ons include more digitized documents and texts, scheduled messages, marketing campaigns, payroll integration, and QuickBooks integration.
Who it suits
ChildPilot suits childcare and preschool operators who need to coordinate enrollment, classroom operations, billing, and communication with families. Its listed customer types also include before-and-after-school programs, camps, drop-in and school-age care, and multi-site networks.
What it does well
- Free plan available.
- Works on the web, Android, and iOS.
- Billing covers recurring invoices, subsidies, discounts, and drop-in charges.
- Enrollment tools include e-signatures, waitlists, and document tracking.
- Family portal and app include schedules, daily reports, and messaging.
- Plans include onboarding, training, and ongoing support.
What to know first
- Paid plan pricing is available on request.
- Several listed functions are optional add-ons.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Economy | Unlimited staff and admin users · Unlimited storage · Custom billing and invoicing · Two-way parent messaging · Digital check-in and check-out · Lesson planning and classroom management | On request |
| Business | Everything in Economy · Reservations and tour management · Waitlist and capacity orchestration · Inquiry pipeline and lead tracking · Priority email and chat support | On request |
| First | Everything in Business · Dedicated success manager · White-glove onboarding and data migration · Priority phone support · Multi-site command center and SSO · Custom forms, reports, and integrations | On request |
| Economy Class | Monthly; custom quote based on enrolled families · Unlimited staff and admin users · unlimited storage · custom billing and invoicing · onboarding, training, and ongoing support | On request |
| First Class | Monthly; custom quote tailored to program · Everything in Business · dedicated success manager · white-glove onboarding and data migration · priority phone support · multi-site command center and SSO · custom forms, reports, and integrations | On request |
| Business Class | Monthly; custom quote calibrated to tuition revenue · Everything in Economy · reservations and tour management · waitlist and capacity orchestration · inquiry pipeline and lead tracking · priority email and chat support | On request |
As childpilot.com lists them, read 20 Sept 2026. The maker's own page has the final word.
Getting started
- Visit the ChildPilot website.
- Choose the free plan or request pricing for a paid plan.
- Use the web platform or download the Android or iOS app.
- Use the included onboarding and training to get started.
Verdict
Choose ChildPilot if your program needs one platform for enrollment, billing, attendance, classroom operations, and family communication. The free plan provides a starting point, while teams needing optional messaging, marketing, payroll, or QuickBooks capabilities may need add-ons and should request plan pricing.
Questions
Does ChildPilot have a free plan?
Yes. ChildPilot lists a free plan, and paid pricing is available on request.
Which platforms does ChildPilot support?
ChildPilot is available on the web, Android, and iOS.
What does ChildPilot manage?
Its tools cover enrollment, billing, attendance, lesson planning, staff scheduling, compliance, reporting, and family communication.
Which integrations does ChildPilot list?
It lists integrations and workflows for Gusto, QuickBooks, KinderConnect, and keyless facility entry.
What support comes with its plans?
Plans include onboarding and training. ChildPilot says customers receive ongoing support and a named account representative.
What optional add-ons are available?
Optional add-ons include additional digitized documents and texts, scheduled messages, marketing campaigns, payroll integration, and QuickBooks integration.
Facts from ChildPilot's own pages
- Add-ons
- Optional add-ons available across plans include additional digitized documents and texts, scheduled messages, marketing campaigns, payroll integration, and QuickBooks integration. · childpilot.com, 8 Oct 2026
- Attendance and check-in
- Yes · childpilot.com, 20 Sept 2026
- Billing
- Billing tools handle tuition, recurring invoices, late fees, sibling discounts, subsidies, drop-in charges, and one-off line items. · childpilot.com, 8 Oct 2026
- Billing and payments
- Yes · childpilot.com, 20 Sept 2026
- Contracts and fees
- The pricing page offers annual, semi-annual, quarterly, or month-to-month terms and says plans can be cancelled with 30 days' notice. · childpilot.com, 8 Oct 2026
- Core features
- The platform includes billing, enrollment, attendance, parent communication, staff scheduling, compliance, and reporting tools. · childpilot.com, 8 Oct 2026
- Enrollment
- Enrollment features include website inquiry forms, lead tracking, tour scheduling, digital registration, e-signatures, waitlists, deposits, and document tracking. · childpilot.com, 8 Oct 2026
- Enrollment management
- Yes · childpilot.com, 20 Sept 2026
- Family communication
- Yes · childpilot.com, 20 Sept 2026
- Family portal
- The parent portal and mobile app provide schedules, check-in and check-out times, classroom photos, daily reports, billing, and messaging. · childpilot.com, 8 Oct 2026
- Free plan
- Yes · childpilot.com, 20 Sept 2026
- Integrations
- ChildPilot lists integrations and workflows for Gusto, QuickBooks, KinderConnect, and keyless facility entry. · childpilot.com, 8 Oct 2026
- Intended customers
- ChildPilot serves childcare and preschool programs, before-and-after-school programs, drop-in centers, school-age care, camps, and multi-site networks. · childpilot.com, 8 Oct 2026
- Lesson planning
- Yes · childpilot.com, 20 Sept 2026
- Mobile apps
- ChildPilot lists Staff Portal and Parent Portal apps for Apple and Android devices. · childpilot.com, 8 Oct 2026
- Purpose
- ChildPilot is an all-in-one childcare management platform for childcare and preschool directors, owners, and operations leads. · childpilot.com, 8 Oct 2026
- Security
- ChildPilot says its data is hosted on Google Cloud Platform and protected with encryption in transit and at rest, role-based access controls, and activity logging. · childpilot.com, 8 Oct 2026
- Support
- Plans include onboarding and training; ChildPilot says customers receive ongoing support and a named account representative. · childpilot.com, 8 Oct 2026
Where ChildPilot stands on Freedom251
- Child Care Software#1 of 18
- Early Childhood Education Software#5 of 86