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CheckFlow

Name: CheckFlow
Price: 10 USD

Free trial APIWeb

What CheckFlow is

CheckFlow turns recurring team processes into checklists with assigned tasks, due-date rules and conditional logic. It is primarily used by IT and HR teams at mid-size companies for workflows such as onboarding, offboarding and compliance audits. A drag-and-drop designer lets teams arrange tasks and headings, add data controls, assign work and set due dates. Templates can enforce task order, assign work automatically, adjust due dates dynamically, send notifications and recur. The Tasks Grid combines checklist and standalone tasks, with filters, saved views, snoozing and bulk reassignment. Analytics report completion, cycle time and overdue work, with CSV, Excel and PDF exports. Integrations include Zapier, which connects to over 2,000 apps, as well as a REST API, webhooks and an MCP server. CheckFlow is available on web and through an API. Business starts at $9/user/mo billed annually, and there is a 14-day free trial. Business includes 25 GB of file storage per user; Enterprise includes unlimited storage and requires at least five users.

Who it suits

CheckFlow suits IT and HR teams at mid-size companies managing recurring processes such as onboarding, offboarding and compliance audits. Teams that need task assignments, due-date rules and progress reporting may find its checklist and analytics tools relevant.

What it does well

Templates support conditional logic and recurring checklists.
Tasks Grid includes saved views and bulk reassignment.
Analytics export to CSV, Excel or PDF.
Zapier connects to over 2,000 apps.
14-day free trial is available.

What to know first

No free plan is offered.
Business storage is limited to 25 GB per user.
Enterprise requires at least five users.

Limits

The free trial lasts 14 days. Business includes 25 GB of file storage per user, while Enterprise requires at least five users and provides unlimited file storage.

Plans

Plan	Billed and limits	Price
Business (monthly)	per user/month · For Teams of Any Size · 25 GB file storage per user · Unlimited checklists, templates and guest users	$10 a month
Business (annual)	per user/month; 108.00 USD per user/year · For Teams of Any Size · 25 GB file storage per user · Unlimited checklists, templates and guest users	$108 a year
Enterprise (monthly)	per user/month · Minimum of 5 users · Unlimited file storage · Includes all Business features	$18 a month
Enterprise (annual)	per user/month; 194.40 USD per user/year · Minimum of 5 users · Unlimited file storage · Includes all Business features	$194.40 a year

As checkflow.io lists them, read 4 Oct 2026. The maker's own page has the final word.

Getting started

Open the CheckFlow website
Start the 14-day free trial
Use the web platform or API
Build a checklist with the template designer
Invite users and set permissions
Connect other services through Zapier, the REST API or webhooks

Verdict

CheckFlow combines configurable recurring checklists with task management, reporting and integrations. The 14-day trial gives teams a way to evaluate it, but ongoing use is paid and Enterprise has a five-user minimum.

Questions

How much does CheckFlow cost?

Business is listed at $9 a year, billed per user/month, when paid annually, or $10 a month on monthly billing. Enterprise is $16.20 a year billed per user/month annually, or $18 a month, with a five-user minimum.

Is there a free plan?

No. CheckFlow offers a 14-day free trial, and customers can contact the company to request an extension.

Which platforms are supported?

CheckFlow is available through its web platform and API, with mobile access listed.

What integrations are available?

Zapier connects CheckFlow to over 2,000 apps. The service also offers a REST API, webhooks and an MCP server.

What does the API provide?

The REST API exposes checklists, tasks, templates, team members, tags, data sets and analytics as JSON.

Facts from CheckFlow's own pages

Access controls: Administrators manage users and permissions centrally, while checklist, task, template and Library folder access can be controlled through permissions. · checkflow.io, 4 Oct 2026
Analytics: Analytics can report checklist completion, cycle time and overdue work, with exports to CSV, Excel or PDF. · checkflow.io, 4 Oct 2026
API: The REST API exposes checklists, tasks, templates, team members, tags, data sets and analytics as JSON. · checkflow.io, 4 Oct 2026
Automation: Templates support conditional logic, enforced task order, automatic task assignments, dynamic due dates, notifications and recurring checklists. · checkflow.io, 4 Oct 2026
Backups: CheckFlow says it makes weekly full backups, differential backups every 12 hours, and transaction log backups every 5 to 10 minutes, with geo-replication. · checkflow.io, 4 Oct 2026
Founded: 2019 · checkflow.io, 28 Sept 2026
Headquarters: London, United Kingdom · checkflow.io, 28 Sept 2026
Integrations: CheckFlow offers a Zapier integration connecting to over 2,000 apps, along with a REST API, webhooks and an MCP server. · checkflow.io, 4 Oct 2026
Intended users: CheckFlow says it is primarily used by IT and HR teams at mid-size companies for recurring processes such as onboarding, offboarding and compliance audits. · checkflow.io, 4 Oct 2026
Notable limits: Enterprise requires at least five users; Business includes 25 GB of file storage per user, while Enterprise includes unlimited file storage. · checkflow.io, 4 Oct 2026
Purpose: CheckFlow turns recurring team processes into structured, trackable checklists with assigned tasks, due date rules and conditional logic. · checkflow.io, 4 Oct 2026
Security: The service is hosted primarily on Microsoft Azure in the United States, uses TLS 1.2 or above for web connections, and offers EU data residency on request. · checkflow.io, 4 Oct 2026
Support: Support is available by email and live chat, and the help page says email inquiries receive a response within 24 hours. · checkflow.io, 4 Oct 2026
Task management: The Tasks Grid combines checklist and standalone tasks and supports filtering, saved views, snoozing and bulk reassignment. · checkflow.io, 4 Oct 2026
Template designer: The drag-and-drop designer lets users arrange tasks and headings, add data controls, assign tasks and set due dates. · checkflow.io, 4 Oct 2026
Trial: The pricing FAQ describes a 14-day free trial, and says customers can contact CheckFlow to request an extension. · checkflow.io, 4 Oct 2026