Freedom251 › Internship Management Software
CareerHive WIL
What CareerHive WIL is
CareerHive WIL manages work-integrated learning programs for Australian universities and RTOs, from employer onboarding and student matching through compliance, sign-off, and outcome reporting. Its placement workflow covers student readiness, monitoring, four-party digital sign-off, and assessment. The Auto-Match Engine ranks student-employer options using discipline, location, availability, learning objectives, and employer capacity. Coordinators can allocate placements; students can self-select or source them; employers can make offers. Student, employer, supervisor, and coordinator portals support the process, and supervisors can access the platform through a secure link without a login. Compliance checks cover working-with-children and police checks, insurance, health and immunisation records, and certificates. Reporting includes TEQSA-aligned reporting and AQF outcomes evidence. Students retain access to a digital credential wallet for 12 months after graduation and can share verified placement credentials. CareerHive lists integrations with learning and student information systems, plus a REST API with webhooks and several sign-in options. Pricing is on request. The product is web- and API-accessible.
Who it suits
It is intended for Australian universities and RTOs managing placement programs across faculties and disciplines. It may suit coordinators who need several placement allocation routes and compliance workflows.
What it does well
- Ranks matches using discipline, location, and availability.
- Supports four-party digital sign-off.
- Provides portals for four participant roles.
- Supervisors can use a secure link without login.
- Students retain wallet access for 12 months after graduation.
What to know first
- Pricing is available on request.
- The stated audience is Australian universities and RTOs.
- Supervisor link access is specified; other portal access is role-based.
Limits
CareerHive WIL has institutional pricing, with contract terms discussed with the team. Student access to the digital credential wallet continues for 12 months after graduation.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| CareerHive WIL | Institutional pricing; contract terms discussed with the team | On request |
As careerhive.com.au lists them, read 30 Sept 2026. The maker's own page has the final word.
Getting started
- Visit the CareerHive WIL website.
- Contact the CareerHive team to discuss institutional pricing and contract terms.
- Work with the named project manager and integration specialist on onboarding.
- Connect relevant systems using listed integrations or the REST API with webhooks.
Verdict
CareerHive WIL brings matching, placement sign-off, monitoring, and compliance into one program workflow. Institutions should ask the company for pricing and contract terms.
Questions
How much does CareerHive WIL cost?
Pricing is institutional, and contract terms are discussed with the CareerHive team.
Who is CareerHive WIL designed for?
CareerHive describes it as built for Australian universities and RTOs, including placement programs across faculties and disciplines.
What platforms does CareerHive WIL support?
The listed platforms are web and API.
Does it offer single sign-on?
Yes. Listed sign-in options include SAML 2.0, Azure AD, Google Workspace, and Okta.
Which systems does it integrate with?
Listed integrations include Blackboard, Canvas, Moodle, Sentral, D2L Brightspace, Ellucian Banner, Oracle PeopleSoft, TechnologyOne, Callista, Workday, and SAP.
How long can graduates access their digital wallet?
Students can keep access to their digital wallet for 12 months after graduation and share verified placement credentials with employers.
Facts from CareerHive WIL's own pages
- Allocation
- CareerHive supports coordinator-led allocation, student self-selection, employer-initiated offers, and student-sourced placements. · careerhive.com.au, 30 Sept 2026
- API and identity
- CareerHive states it offers a REST API with webhooks, OAuth 2.0, and a developer sandbox, and supports SAML 2.0, Azure AD, Google Workspace, and Okta sign-in. · careerhive.com.au, 30 Sept 2026
- Availability and testing
- The WIL page states a 99.9% uptime SLA and annual independent penetration testing. · careerhive.com.au, 30 Sept 2026
- Compliance
- The product describes pre-placement checks for working-with-children checks, police checks, insurance, health and immunisation records, and certificates, with TEQSA-aligned reporting and AQF outcomes evidence. · careerhive.com.au, 30 Sept 2026
- Founded
- 2022 · careerhive.com.au, 23 Sept 2026
- Headquarters
- Melbourne, Australia · careerhive.com.au, 23 Sept 2026
- Integrations
- Listed integrations include Blackboard, Canvas, Moodle, Sentral, D2L Brightspace, Ellucian Banner, Oracle PeopleSoft, TechnologyOne, Callista, Workday, and SAP. · careerhive.com.au, 30 Sept 2026
- Intended users
- CareerHive describes the WIL product as built for Australian universities and RTOs, including placement programs across faculties and disciplines. · careerhive.com.au, 30 Sept 2026
- Matching
- The Auto-Match Engine ranks student-employer matches using factors including discipline, location, availability, learning objectives, and employer capacity. · careerhive.com.au, 30 Sept 2026
- Placement workflow
- Its placement lifecycle covers student readiness, employer matching, four-party digital sign-off, placement monitoring, and assessment and outcomes reporting. · careerhive.com.au, 30 Sept 2026
- Portals
- The platform provides student, employer, supervisor, and coordinator portals; supervisors can use a secure link without a login. · careerhive.com.au, 30 Sept 2026
- Purpose
- CareerHive manages university WIL programs from employer onboarding and student matching through compliance, sign-off, and outcome reporting. · careerhive.com.au, 30 Sept 2026
- Security and hosting
- The company states it is ISO 27001:2022 certified, uses AWS Sydney and Melbourne, stores and processes data exclusively in Australia, and encrypts data in transit and at rest with TLS 1.3. · careerhive.com.au, 30 Sept 2026
- Student credentials
- Students can keep access to their digital wallet for 12 months after graduation and share verified placement credentials with employers. · careerhive.com.au, 30 Sept 2026
- Support and onboarding
- CareerHive says each client gets a named project manager and integration specialist, with an Australian support team. · careerhive.com.au, 30 Sept 2026
Where CareerHive WIL stands on Freedom251
- Internship Management Software#10 of 27