Freedom251 › Business Text Messaging Software
Apptoto
What Apptoto is
Apptoto provides appointment reminders and client communication tools that fit a business’s existing calendar workflow. It sends reminders, confirmations, and follow-ups by text, email, or voice call, and client replies can update the calendar. Clients can book online against real-time availability across calendars such as Google Calendar, Outlook, and Exchange. Other features include two-way messaging, targeted text and email campaigns, post-appointment review requests, and appointment payments through Square and Stripe. Apptoto is available through a browser-based portal, Android and iPhone apps, and a Google Calendar add-on; it also offers a public developer API and a REST API for integration partners and clients. Listed integrations include Google, Office 365, Outlook, iCloud, CalDAV, ICS, CSV, Zapier, Clio, Redtail CRM, Stripe, and Square. Plans start at $30/mo, and a 14-day trial is listed; there is no free plan. Automated messages use credits, and messages outside the US and Canada count as two credits.
Who it suits
Apptoto suits appointment-based businesses that want reminders, scheduling, and client messaging tied to their calendar workflow. Listed industries include legal and financial services, healthcare, education, sales, and real estate.
What it does well
- Sends reminders by text, email, or voice.
- Client replies can update the calendar.
- Supports booking against real-time calendar availability.
- Offers Android and iPhone apps.
What to know first
- No free plan is listed.
- Messages outside the US and Canada count as two credits.
- Plans start at $30/mo.
Limits
There is no free plan; the trial lasts 14 days. The Apptoto plan starts at $30/mo and lists $10 for each additional user. Automated messages use credits, messages outside the US and Canada count as two credits, and enabled overages cost $0.12 per credit.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| HIPAA plan | Starts at $208/month · 16 calendars/users; plans scale up to 25 calendars; signed BAA | $208 a month |
| Apptoto | Starting at $30/mo; page also says $10 for each additional user. Monthly or annual subscriptions; no contract required. · Plan selector’s user/calendar and automated message credit quantities are dynamically rendered and not stated in the opened page text | $30 a month |
As apptoto.com lists them, read 28 Sept 2026. The maker's own page has the final word.
Getting started
- Open the Apptoto website.
- Start the 14-day trial.
- Connect a supported calendar or calendar source, such as Google Calendar, Outlook or Exchange.
- Choose monthly or annual subscription options for the Apptoto plan.
- Use the browser portal, Android or iPhone app, or Google Calendar add-on.
Verdict
Apptoto combines appointment messaging, online booking, review requests, and payment integrations with calendar tools. Note the credit-based messaging limits and the absence of a free plan.
Questions
Is there a free plan or trial?
There is no free plan. Apptoto offers a 14-day trial.
How much does Apptoto cost?
The Apptoto plan starts at $30/mo and lists $10 for each additional user. Monthly and annual subscriptions are available, with no contract required.
Which platforms can I use?
Apptoto has a browser-based portal, Android and iPhone apps, and a Google Calendar add-on. It also offers developer and REST APIs.
Which calendars and services does it integrate with?
Listed integrations include Google, Office 365, Outlook, iCloud, CalDAV, ICS, CSV, Zapier, Clio, Redtail CRM, Stripe and Square.
Is there a HIPAA plan?
Yes. The HIPAA plan starts at $208 per month for 16 calendars or users, scales up to 25 calendars and requires a signed BAA.
How do message charges work?
Automated messages use credits. Messages outside the US and Canada count as two credits; if overages are enabled, extra messages cost $0.12 per credit.
Facts from Apptoto's own pages
- Company history and location
- The company says Apptoto began in 2010 and is located in Bend, Oregon. · apptoto.com, 28 Sept 2026
- Developer access
- Apptoto offers a public developer API and a secure REST-based API for integration partners and clients. · apptoto.com, 28 Sept 2026
- Founded
- 2010 · apptoto.com, 28 Sept 2026
- Headquarters
- Bend, Oregon, United States · apptoto.com, 28 Sept 2026
- HIPAA
- The pricing page says HIPAA-compliant plans with a signed BAA are available for accounts with at least 16 calendars and are hosted on dedicated HIPAA servers. · apptoto.com, 28 Sept 2026
- Integrations
- Listed integrations include Google, Office 365, Outlook, iCloud, CalDAV, ICS, CSV, Zapier, Clio, Redtail CRM, Stripe, and Square. · apptoto.com, 28 Sept 2026
- Intended users
- Apptoto describes itself as serving appointment-based businesses and lists industries including legal services, financial services, healthcare, education, sales, and real estate. · apptoto.com, 28 Sept 2026
- Messaging and campaigns
- Apptoto supports two-way client messaging and targeted text and email campaigns. · apptoto.com, 28 Sept 2026
- Platform
- Apptoto is accessible through a browser-based web portal and offers a Google Calendar add-on and Android and iPhone mobile apps. · apptoto.com, 28 Sept 2026
- Purpose
- Apptoto provides appointment reminders and client communication tools designed to work with a business’s existing calendar workflow. · apptoto.com, 28 Sept 2026
- Reminders
- Automated appointment reminders, confirmations, and follow-ups can be sent by text, email, or voice call, and client replies can update the calendar. · apptoto.com, 28 Sept 2026
- Reviews and payments
- The service can request client reviews after appointments and collect appointment payments through Square and Stripe integrations. · apptoto.com, 28 Sept 2026
- Scheduling
- Clients can book online against real-time availability across calendars including Google Calendar, Outlook, and Exchange. · apptoto.com, 28 Sept 2026
- Security
- Apptoto says it can provide its SOC 2 Type 1 report upon request and that its service is hosted on Amazon Web Services. · apptoto.com, 28 Sept 2026
- Support
- The pricing page lists basic support by email and chat and premium phone support Monday through Friday, 9 a.m. to 5 p.m. Pacific Standard Time. · apptoto.com, 28 Sept 2026
- Usage limits
- Automated messages use credits, and messages outside the US and Canada count as two credits; if overages are enabled, extra messages cost $0.12 per credit. · apptoto.com, 28 Sept 2026
Where Apptoto stands on Freedom251
- Business Text Messaging Software#5 of 30
- Appointment Reminder Software#8 of 34
- SMS Appointment Reminder Software#8 of 26