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在 Outlook 中存档邮件，会将它从收件箱移走并保留，之后仍可通过文件夹或搜索找到。请先确认你使用的是新版 Outlook、经典 Outlook、Outlook 网页版还是手机应用，再按对应方法操作。注意：工具栏上的 Archive 会将邮件移入普通 Archive 文件夹，并不会释放邮箱空间；需要腾出主邮箱容量时，应查看账户是否启用了单独的 Online Archive 或 In-Place Archive 邮箱。
先分清普通 Archive 文件夹和 Online Archive 邮箱
Outlook 的普通 Archive 文件夹是点击 Archive 按钮后邮件通常移入的位置。邮件不再显示在收件箱，但仍保存在邮箱中，因此普通存档不会减少邮箱大小。
Online Archive（新版 Outlook 和网页版中称为 In-Place Archive）是另一个独立邮箱，可用于保存较旧邮件，以免它们占用主邮箱空间。它需要组织管理员启用并配置相关策略；能否手动移动邮件或自动移动，也取决于组织的设置。点击普通 Archive 按钮不会自动把邮件送入这个独立邮箱。Microsoft 对 Outlook 中存档功能的说明介绍了普通存档与 Online Archive 的区别。
方法一：在 Windows Outlook 中点击 Archive
新版 Outlook
- 在邮件列表中选中一封或多封邮件。
- 点击工具栏上的 Archive。
- 如果出现确认提示，确认存档；如需恢复，可使用随后的撤销选项。
经典 Outlook
- 在邮件列表中选中一封或多封邮件。
- 在功能区的 Delete 组中点击 Archive。
经典 Outlook 对 POP 或 IMAP 账户允许创建 Archive 文件夹或指定现有文件夹作为存档位置。Microsoft 365、Exchange、Exchange Online 和 Outlook.com 账户的 Archive 文件夹位置不可更改。账户类型不同，存档目标位置也可能不同；操作前可在文件夹列表中确认邮件移入的位置。
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#1 Best Overall
Amazon Basics Hanging File Folders with Adjustable Tabs, Sturdy Expandable Document Organizer, Letter Size 8.5x11 inch, Green, 25-Pack
- 25 letter-size hanging file folders in Green; ideal for 8-1/2 x 11-inch documents
- 1/5-cut tab slots; includes adjustable clear plastic tabs and removable paper inserts for labeling
- Sturdy paper stock; scored bottom provides easy expandability
- Made of 10% recycled content; 10% post-consumer material; coated rod tips for smooth gliding
- Product Dimensions: 11.8 x 9.3 inches (LxH)
方法二：在经典 Outlook 中按 Backspace
- 在经典 Outlook 的邮件列表或阅读窗格中选中邮件。
- 按键盘上的 Backspace，将所选邮件存档。
不要把 Backspace 和 Delete 混淆：Delete 会将邮件移至 Deleted Items，而不是存档。如果邮件已在独立窗口中打开，Backspace 不会执行存档。关闭该窗口并回到邮件列表或阅读窗格操作，或者改用独立窗口功能区中的 Archive 按钮。
方法三：在 Outlook 网页版存档
- 在 Outlook 网页版中选中一封或多封邮件。
- 右键点击所选邮件并选择 Archive，或点击工具栏上的 Archive。
- 需要找回邮件时，可使用搜索框查找，或打开 Archive 文件夹浏览。
网页操作会把邮件移出收件箱，但不会删除邮件。Microsoft 的Outlook 存档说明也列出了通过 Archive 文件夹或搜索查找已存档邮件的方式。
Rank #2
Amazon Basics Hanging File Folders with Adjustable Tabs, Sturdy Expandable Document Organizer, Letter Size, Assorted Colors, 25-Pack
- 25 letter-size hanging file folders in assorted colors (5 each: Red, Orange, Yellow, Green, Blue); ideal for 8-1/2 x 11-inch documents
- 1/5-cut tab slots; includes adjustable clear plastic tabs and removable paper inserts for labeling
- Sturdy paper stock; scored bottom provides easy expandability
- Made of 10% recycled content; 10% post-consumer material; coated rod tips for smooth gliding
- Product Dimensions: 11.8 x 9.3 inches (LxH)
方法四：在 Outlook 手机应用中存档
长按邮件或打开邮件操作
- 在收件箱长按一封邮件，然后点 Archive。
- 打开邮件后，点屏幕底部工具栏上的 Archive 图标。
将滑动操作设为 Archive
- 打开 Settings > Mail > Swipe Options。
- 选择要自定义的滑动方向，并将该方向的操作设为 Archive。
- 回到邮件列表，按所选方向滑动邮件即可存档。
手机应用的存档目标取决于账户类型：Exchange、Microsoft 365、iCloud、Outlook.com 和 Yahoo 邮件会将邮件放入 Archive 文件夹；Gmail 和 Google Workspace 会将邮件放入 All Mail。因此，在 Gmail 账户中找不到名为 Archive 的文件夹，并不一定意味着邮件没有存档。步骤参见 Microsoft 的手机端存档帮助。
该选哪种方法？
| 你当前的场景 | 合适的操作 | 注意事项 |
|---|---|---|
| 新版 Outlook for Windows | 选中邮件后点击工具栏 Archive | 这是普通 Archive 文件夹存档，不是独立的 In-Place Archive 邮箱。 |
| 经典 Outlook，想用键盘 | 在邮件列表或阅读窗格选中邮件后按 Backspace | 独立邮件窗口中 Backspace 不会存档；Delete 会移至 Deleted Items。 |
| Outlook 网页版 | 选中邮件后右键点 Archive，或使用工具栏按钮 | 之后可通过搜索或 Archive 文件夹查找。 |
| Outlook 手机应用 | 长按邮件、打开邮件后点 Archive，或设置滑动操作 | Gmail 和 Google Workspace 的目标位置是 All Mail；其他列明账户类型使用 Archive 文件夹。 |
| 希望腾出主邮箱空间 | 确认账户是否启用了 Online Archive / In-Place Archive，并按组织设置移动邮件 | 普通 Archive 文件夹不会释放邮箱容量；该功能是否可用由组织配置决定。 |
自动存档的版本限制
经典 Outlook 的 AutoArchive 可按设定的运行频率、存储位置和邮件存档年龄处理旧项目。它是较早的功能，会将旧邮件移入 .pst 文件；Exchange 配置或组织保留策略可能影响其是否可用或如何运行。新版 Outlook for Windows 不提供 AutoArchive。Microsoft 将 Online Archive 列为企业环境中存放旧邮件的替代方式，但是否可用取决于组织管理员的启用与策略设置。详见Microsoft 的 AutoArchive 设置说明。
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Quick Recap
Bestseller No. 1
Bestseller No. 2
Best Value
SortRax Plastic Hanging File Folders, 2" Expansion, Letter Size, Pastel
- 2" Expansion for Bulky Files: Opens to 2" to hold bulky, growing files in one place—no splitting one project across multiple folders. Great for tax records, medical files, contracts, and invoices
- Sturdy Plastic & Enclosed Sides: Made of tear-resistant, wipe-clean plastic that holds up to frequent handling. Fully enclosed sides help keep documents and small inserts secure, reducing slip-outs, loss, and edge wear
- Supports Weight—Just Expand and File: Pocket-style structure supports weight from the bottom—just expand and use, no inserts needed. Flexible, resilient sides expand smoothly without stiffness
- Find Files in Seconds: Insertable 1/5-Cut tabs and colorful labels make it easy to label and color-code. Spot categories at a glance in a packed cabinet—less flipping, faster access
- Perfect Fit for Letter: Letter-size with retractable hooks to fit most file cabinets; works with manila folders and subfolders for easy insert, pull, and refile
Rank #4
12 Pack Hanging File Folders, Letter Size with 1/5-Cut Adjustable Tabs, 12 Selected Color - File Folder Organizer for Filing Cabinet Office Home, Designed for Bulky Files, Medical Charts
- Super Value Hanging Folders Set - Contains 12 capacity folders, 12 printable label sheets, and 12 clear plastic tabs and comes in 12 assorted primary colors to make color-coded filing categories. You can easily classify and quickly find documents according to different colors. Hanging folders can be repeatedly reused and is perfect for office hospitals and teachers.
- Keep Your Documents Tidy - Organize different types of files by color-coding for quick and easy identification with these hanging file folders; Use colored interior folders to prevent misfiling. Each box of folders has 1/5-cut adjustable tabs and a sheet of blank label inserts to create neat and professional customized files.
- Premium Quality - Made of premium, non-toxic, safe, and durable paper material. Super-strong hook rods keep hanging folders gliding on the rails so that folders stay on track, slide easily, and don't buckle. these color folders have paper made from recycled fiber offer brilliant color to brighten up your space.
- Expansion Design - 1" expansion for up to 200 sheets at once. 12 letter size hanging file folders that keep your papers neatly upright in desk drawers and file cabinets. Save time and money with our 12 value pack of legal size hanging file folders, which perfectly fits in legal-size file cabinet drawers.
- Widely Used - Our decorative file folders are designed for letter size paper, suitable for desk drawers, file cabinets or organizer boxes, and file carts in your office, home, and hospital, saving space and decorating at the same time. Our hanging file folders can be used for various documents and is perfect for traveling, warehouse, and coaching.
Rank #3
SHUTEX Extra Capacity Plastic Hanging File Folders,12 Pack,Letter, 6 Colors
- [PLASTIC HANGING FILE FOLDER] The file cabinet folders hanging is made of PP plastic, durable and tear resistant, not easily dirty, and has a longer usage time compared to paper materials
- [ACCORDIAN POCKET FILE FOLDERS] The shutex plastic hanging file folders come with a 2-inch expansion strips of plastic board to place into the bottom of the folder to make the flat edge, which makes them able to hold up to 500 sheets of letter size paper. Accordian pocket design can prevent file drops
- [STAY ORGANIZED] Our hanging file folders letter size can organize different types of files for quick and easy identification to keep your documents tidy. Simple to use and effective for keeping paperwork organized in the cabinet
- [INSERT FILE FOLDER TABS] Traditional plastic tabs, all clear, and paper inserts that you write on to identify the folder's contents. The tabs can be placed at various positions along the top of the hanging folder
- [SOLVES THE OVERFLOWING FILE PROBLEM] Provide 12 extra capacity folders with 12 plastic board supports，sufficient quantity designed for heavy duty bulky files, medical charts, letter Size
Product prices and availability are accurate as of the date/time indicated and are subject to change. Any price and availability information displayed on Amazon at the time of purchase will apply.
