Xerox DocuShare

What Xerox DocuShare is

Xerox DocuShare is an enterprise content management platform for collecting, processing, sharing, and managing business information. Its configurable AI Auto-Filer classifies documents, extracts data, and indexes content for search; people can review items when validation is needed. Users can search with natural-language queries, summarize lengthy documents, and analyze groups of documents. Business teams can set routing and content rules, while Lifecycle Manager automates document reviews, updates, and disposition. DocuShare connects with third-party CRM and ERP applications, supports MCP-compatible AI tools, and provides a DocuSign eSignature connector. It also supports editing PDF and Office files within the platform, with real-time feedback, version control, and role-based sharing. Security controls include role-based access, encryption at rest and in transit, audit logs, restrictions on downloads and printing, and multifactor authentication for privileged administrators. Xerox says the product supports frameworks including HIPAA and GDPR. Organizations can use it as a managed online service or deploy it on-premise. Its iOS and Android app supports scanning, uploading, searching, managing, and sharing content. Named-user and concurrent-user licensing are available. Pricing is on request, and the trial license for version 8.1 expires after 30 days; there is no free plan.

Who it suits

DocuShare suits organizations that need content management with configurable routing, retention, access controls, and integrations with CRM or ERP systems. Small and medium-sized businesses can consider DocuShare Go, Xerox’s cloud document management offering with a 30-day free trial.

Limits

There is no free plan. The trial license for version 8.1 expires after 30 days.

Getting started

1. Visit the Xerox DocuShare product page.
2. Choose the managed online service or on-premise deployment.
3. Request pricing and select named-user or concurrent-user licensing.
4. Use the trial license for version 8.1, which expires after 30 days.
5. For a cloud option aimed at small and medium-sized businesses, consider DocuShare Go and its 30-day free trial.
6. Install the iOS or Android app to scan, upload, search, manage, and share content.

Verdict

Choose Xerox DocuShare if you need enterprise content management with configurable workflows, AI-assisted intake, and online or on-premise deployment. Consider DocuShare Go for a cloud offering aimed at small and medium-sized businesses. Pricing is on request, and there is no free plan.