Freedom251 › HOA Management Software
SpruceHOA
What SpruceHOA is
SpruceHOA is web-based software for self-managed homeowners associations and community associations; it does not manage the association itself. It provides a homeowner portal, online dues collection, violation tracking, maintenance requests, accounting, and document storage. Boards can track lots, units, owners, ownership history, transfers, and photos, and configure recurring dues, special assessments, late fees, and bank or card payments through Stripe. Community tools include discussions, meetings, voting, events, reservations, bulletin boards, document records, and custom forms. Accounting includes a cash book, budget-versus-actual tracking, delinquency reports, and aging reports. Payments settle into the association’s bank account, while database controls limit each resident to their own information. Records and documents can be exported, with data retained for 90 days after cancellation. Plans start at $12.00 per month, with a 60-day trial and no free plan. A plan for up to 100 homes costs $59.00 per month. Mobile apps are not available, and the product is in early access.
Who it suits
It suits volunteer boards, self-managed HOAs, condo and townhome communities, and voluntary or civic associations. It is intended for groups wanting resident, payment, maintenance, accounting, and document tools together.
What it does well
- Resident portal and online dues collection
- Tracks lots, owners, and transfers
- Includes accounting and delinquency reports
- Exportable records and documents
- No setup fee or per-door charge
What to know first
- No free plan
- Mobile apps are unavailable
- Product is in early access
- Data remains 90 days after cancellation
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Smallest communities | Starts at $12 a month · Community size determines price | $12 a month |
| Up to 100 homes | $59/mo · Up to 100 homes · All modules included · Unlimited board members and homeowners | $59 a month |
| Up to 100 homes | $649/year — one month free · Up to 100 homes · All modules included · Unlimited board members and homeowners | $649 a year |
As sprucehoa.com lists them, read 9 Oct 2026. The maker's own page has the final word.
Verdict
SpruceHOA brings resident access and association administration into one web service. Consider its paid pricing, lack of mobile apps, early-access status, and community-size billing before adopting it.
Facts from SpruceHOA's own pages
- Access controls
- The site says each resident sees only their own information, enforced at the database level. · sprucehoa.com, 9 Oct 2026
- Accounting
- The product includes a cash book, budget-versus-actual tracking, and reports including delinquency and aging. · sprucehoa.com, 9 Oct 2026
- Association accounting
- Yes · sprucehoa.com, 24 Sept 2026
- Audience
- It is built for volunteer boards, self-managed HOAs, condo and townhome communities, and voluntary or civic associations. · sprucehoa.com, 9 Oct 2026
- Availability
- The site describes SpruceHOA as in early access and says it is in its final testing phase, with release targeted for late Q3 2026. · sprucehoa.com, 9 Oct 2026
- Communications
- Boards can email the whole community or a segment with merge fields and per-recipient delivery tracking; the page says text messaging is on the way. · sprucehoa.com, 9 Oct 2026
- Community tools
- Features include a homeowner portal, bulletin board, discussions, meetings, voting, events, violations, document records, reservations, and custom forms. · sprucehoa.com, 9 Oct 2026
- Data export and retention
- Associations can export records and uploaded documents from Settings at any time, and the site says data is kept for 90 days after cancellation. · sprucehoa.com, 9 Oct 2026
- Document storage
- Yes · sprucehoa.com, 24 Sept 2026
- Dues and payments
- It supports recurring dues, special assessments, automatic late fees, and online bank transfer or card payments through Stripe. · sprucehoa.com, 9 Oct 2026
- Free plan
- No · sprucehoa.com, 24 Sept 2026
- Integrations and services
- The site lists Stripe for dues payments, Cloudflare for hosting and security, Supabase for database and sign-in, Resend for email delivery, Twilio for text messages, LetterStream for printed and certified mail, and Plaid for bank account feeds. · sprucehoa.com, 9 Oct 2026
- Maintenance requests
- Yes · sprucehoa.com, 24 Sept 2026
- Mobile apps
- No · sprucehoa.com, 24 Sept 2026
- Online dues collection
- Yes · sprucehoa.com, 24 Sept 2026
- Payment handling
- The site says online payments settle into the association's own bank account and SpruceHOA does not hold funds or take a cut of dues. · sprucehoa.com, 9 Oct 2026
- Pricing limits
- Pricing is a flat price based on community size, with no setup fee or per-door charge; the page says plans renew automatically and cancellation is available up to 14 days before renewal. · sprucehoa.com, 9 Oct 2026
- Property records
- The product tracks lots and units, owners, ownership history, transfers, and photos. · sprucehoa.com, 9 Oct 2026
- Purpose
- SpruceHOA is software for self-managed HOAs and community associations; it does not manage the association. · sprucehoa.com, 9 Oct 2026
- Resident portal
- Yes · sprucehoa.com, 24 Sept 2026
- Paid from
- 12 · sprucehoa.com, 24 Sept 2026
- Support and setup
- The site says associations can set up without an implementation project or consultant, and offers contact by email for larger communities or people who want to speak with someone. · sprucehoa.com, 9 Oct 2026
- Violation tracking
- Yes · sprucehoa.com, 24 Sept 2026
Where SpruceHOA stands on Freedom251
- HOA Management Software#44 of 87