Freedom251 › Gym Check-In Software
SessionHQ
What SessionHQ is
SessionHQ is web-based software for class-based businesses to manage bookings, passes, check-ins, payments, and attendance reporting. Members can book online, then check in at a kiosk with a PIN, NFC card, or QR code, or use a phone. Administrators can view live attendance, unpaid check-ins, and revenue. The Studio plan adds pass management with card-on-file auto-renewal, plus analytics for attendance, revenue, retention, and lifetime value. It also lists discount codes, waivers, member photos, team management, and lifecycle emails.
Studio costs A$99 a month including GST, billed monthly, and can be cancelled anytime. It covers one location, unlimited active members and classes, and up to 10,000 lifecycle emails per month. Scale supports multiple venues and has a custom price. Square handles payments; SessionHQ says it adds no surcharge to Square's standard processing rates. SessionHQ is based in Mascot, New South Wales, Australia. It describes dance studios, martial arts schools, yoga and Pilates studios, climbing gyms, and group fitness businesses as its audience.
Who it suits
SessionHQ is suited to class-based businesses such as dance, martial arts, yoga, Pilates, climbing, and group fitness venues. Studio is for one location; businesses needing multiple venues can consider Scale, which has custom pricing.
What it does well
- Online booking and kiosk or phone check-in.
- Studio includes pass auto-renewal and four analytics categories.
- Studio supports unlimited active members and classes.
- Square payments add no SessionHQ surcharge, according to the company.
What to know first
- Studio is limited to one physical location.
- Studio lifecycle emails are capped at 10,000 monthly.
- Scale pricing is custom and not listed.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Studio | AUD $99/mo, incl. GST; billed monthly, cancel anytime · Unlimited active members · unlimited classes and sessions · lifecycle emails up to 10,000/mo · single location | A$99 a month |
| Scale | Custom; contact SessionHQ · Multiple venues · per-venue reporting · dedicated onboarding · SLAs and DPA on request | On request |
As sessionhq.org lists them, read 4 Oct 2026. The maker's own page has the final word.
Verdict
SessionHQ combines class booking and attendance tools with passes, payment integration, and Studio analytics. Check the one-location Studio limit and custom-priced Scale option against your venue setup.
Facts from SessionHQ's own pages
- Analytics
- The Studio plan lists attendance, revenue, retention, and lifetime value analytics. · sessionhq.org, 4 Oct 2026
- Audience
- SessionHQ describes itself as built for class-based businesses and names dance studios, martial arts schools, yoga and Pilates studios, climbing gyms, and group fitness businesses. · sessionhq.org, 4 Oct 2026
- Bookings and reporting
- Members can book online, and administrators can view live attendance, unpaid check-ins, and revenue. · sessionhq.org, 4 Oct 2026
- Card data
- Card payments are tokenised by Square, and SessionHQ says it never sees or stores raw card numbers. · sessionhq.org, 4 Oct 2026
- Check-in
- Members can check in using a PIN, NFC card, or QR code at the kiosk, or check in on a phone. · sessionhq.org, 4 Oct 2026
- Data export and retention
- The pricing FAQ says cancelled customers can export their data for 90 days, after which it is anonymised under the retention policy. · sessionhq.org, 4 Oct 2026
- Headquarters
- Mascot, New South Wales, Australia · sessionhq.org, 28 Sept 2026
- Other features
- The Studio plan also lists discount codes, waivers, member photos, team management, and lifecycle emails. · sessionhq.org, 4 Oct 2026
- Passes
- The Studio plan includes pass management and auto-renewal using cards on file. · sessionhq.org, 4 Oct 2026
- Payments integration
- SessionHQ integrates with Square for payments, and says it does not add a surcharge to Square's standard processing rates. · sessionhq.org, 4 Oct 2026
- Product
- SessionHQ provides class booking, pass management, check-in, payments, and attendance reporting for studios, gyms, and schools. · sessionhq.org, 4 Oct 2026
- Scale limits and terms
- Studio is for one physical location and one Square account; Scale is for multiple venues, and its price is custom. · sessionhq.org, 4 Oct 2026
- Security
- SessionHQ says data is encrypted in transit using TLS 1.2 or higher and at rest, with the primary database hosted in Sydney, Australia. · sessionhq.org, 4 Oct 2026
- Support
- Studio includes priority support; the homepage lists [email protected] for questions. · sessionhq.org, 4 Oct 2026
- Tenant isolation
- The security page says Postgres Row-Level Security scopes tenant data at the database layer and requires tenant claims for authenticated queries. · sessionhq.org, 4 Oct 2026
Where SessionHQ stands on Freedom251
- Gym Check-In Software#26 of 26