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Sciencesconf

Free plan Web

What Sciencesconf is

Sciencesconf is a free web service for managing scientific events, from submissions and peer review to programming, registration, and proceedings. For each approved event request, it provides a hosted site with a dedicated sciencesconf.org address, without requiring local IT infrastructure. Organizers can set role-based access, customize templates and menus, and use email templates and mailing tools. Submission workflows cover calls for papers, abstracts or full texts, proposal selection, and proceedings. Review features include scoring grids, theme-based coordination, reviewer invitations and reminders, and review distribution. Organizers can configure registration periods and forms, manage participant lists, and set up Paybox or Azur colloque payments. HAL data can help complete author names and affiliations, and papers may be transferred there depending on event settings or organizer request. Event requests are checked against CCSD criteria, and the service is intended for scientific events primarily serving the scientific community with eligible organizational support. It does not include virtual conference tools. Event websites remain public after the conference, but administration access ends after two years.

Who it suits

It suits scientific organizers who need submission, review, scheduling, registration, and proceedings tools alongside a hosted event site. Event requests must meet CCSD criteria and be supported by eligible higher-education, research, or scientific organizations.

What it does well

Free for organizers of scientific events.
Hosted site uses a dedicated sciencesconf.org URL.
Supports multi-stage review, scoring, and blind review.
Registration can use Paybox or Azur colloque payments.
Can autocomplete author details from HAL data.

What to know first

Event creation requests require validation.
No integrated tools for virtual conferences.
Administration interfaces close after two years.
Website is not RGAA 4.1 compliant; no audit conducted.

Limits

The service is free for organizers of scientific events, but event creation requests require validation and must meet the stated eligibility criteria. Administration interfaces are no longer available two years after the conference, although event websites remain publicly accessible.

Plans

Plan	Billed and limits	Price
Sciencesconf	The service is free for organizers of scientific events. · Requests to create events require validation · Intended for scientific events primarily for the scientific community · After 2 years, administration interfaces are no longer available	Free

As sciencesconf.org lists them, read 30 Sept 2026. The maker's own page has the final word.

Getting started

Open the Sciencesconf website.
Submit an event creation request for validation.
After approval, use the hosted event website and organizer tools.
Configure submissions, review, registration and payment options for the event.

Verdict

Sciencesconf brings core scientific-event workflows and a hosted website together at no cost to organizers. Check eligibility and the two-year administration limit before choosing it.

Questions

Is Sciencesconf free?

Yes. The listed Sciencesconf plan costs nothing, and the service is free for organizers of scientific events.

Which platforms does Sciencesconf support?

Sciencesconf is available on the web.

Can it manage peer review and paper submissions?

Yes. It supports multiple submission types, multi-stage review, scoring, blind review, author revisions and poster handling.

Can organizers accept online payments?

Organizers can configure Paybox or Azur colloque payments. For online card payments, the platform links to payment sites; banking information and funds do not pass through it.

Does Sciencesconf support virtual conferences?

It does not provide integrated tools for virtual conferences.

How long can organizers administer an event site?

The site remains publicly accessible after the conference, but its administration interface is no longer available after two years.

Facts from Sciencesconf's own pages

Event eligibility: Event creation requests are checked and must meet CCSD criteria; the service is intended for scientific events primarily for the scientific community and supported by higher education or research organizations or qualifying scientific associations. · sciencesconf.org, 30 Sept 2026
HAL integration: Sciencesconf can autocomplete author names and affiliations from HAL reference data and supports transfer of papers to HAL, subject to event settings or an organizer request. · sciencesconf.org, 30 Sept 2026
Hosted event website: After an event creation request is validated, Sciencesconf provides a hosted event website with a dedicated sciencesconf.org URL and no need for local IT infrastructure. · sciencesconf.org, 30 Sept 2026
Hosting location: The event website and data are hosted by the IN2P3 Computing Centre in Villeurbanne, France. · sciencesconf.org, 30 Sept 2026
Paper management: Paper management includes calls for papers, abstract or full-text document types, communication types and themes, proposal selection, programming and proceedings. · sciencesconf.org, 30 Sept 2026
Payment handling: For online card payments, the platform links to payment sites and states that banking information and funds do not pass through the platform. · sciencesconf.org, 30 Sept 2026
Peer review: Review tools include review grids, coordination by theme, reviewer invitations and reminders, and distribution and follow-up of reviews. · sciencesconf.org, 30 Sept 2026
Privacy obligations: The terms state that the supervisory bodies and users undertake to comply with the EU General Data Protection Regulation and the French data protection act. · sciencesconf.org, 30 Sept 2026
Purpose: Sciencesconf manages scientific events from paper submission through peer review, programming, registration and proceedings, and hosts a website for each event. · sciencesconf.org, 30 Sept 2026
Registration and payments: Organizers can set registration periods and forms, manage registrant lists, communicate with participants, and configure Paybox or Azur colloque payments. · sciencesconf.org, 30 Sept 2026
Retention and support: Event websites remain publicly accessible after a conference, but after two years their administration interfaces are no longer available; the FAQ directs organizers to support by email for configuration duplication. · sciencesconf.org, 30 Sept 2026
Site accessibility: The accessibility statement says the Sciencesconf website is not RGAA 4.1 compliant because no accessibility audit has been conducted. · sciencesconf.org, 30 Sept 2026
Virtual events: Sciencesconf does not provide integrated tools for virtual conferences. · sciencesconf.org, 30 Sept 2026
Website tools: Organizers can assign role-based privileges, customize templates and menus, and use integrated email templates, mailing lists and mailing tools. · sciencesconf.org, 30 Sept 2026

Where Sciencesconf stands on Freedom251

Event Abstract Management Software#15 of 29