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ROPAi

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What ROPAi is

ROPAi is web-based privacy compliance software for creating and maintaining records of processing activities, then linking them to privacy and AI governance work. Its AI ROPA interview organizes responses into Article 30 fields; the resulting records can be edited and reviewed. Assessment workflows include EDPB-aligned DPIAs, legitimate interest assessments, EU AI Act FRIA, the ICO AI Audit workflow and Chapter V transfer assessment. CSV and PDF exports are available. The Record plan costs £99 a month and includes 50 activities, one seat, DPIA screening, a processor register and library, and a view of the Data Flow Atlas. Govern costs £249 a month and adds unlimited activities, five seats, assessment workspaces, review and approval gates, and an evidence log. Orchestrate is custom-billed. ROPAi is onboarding a small number of teams through a waitlist and founder-led onboarding for selected organisations. Its primary customer data store is hosted in Dublin, Ireland.

Who it suits

ROPAi is aimed at SME compliance teams, in-house DPOs and privacy managers, as well as external DPOs and consultancy teams. Its connected record and assessment workflows may suit organisations handling privacy and AI governance tasks.

What it does well

  • AI interview structures responses into Article 30 fields
  • Records remain editable and reviewable
  • Supports DPIA, LIA, FRIA and transfer assessments
  • CSV and PDF export available
  • Primary data store hosted in EU-West, Dublin

What to know first

  • Record includes one seat and 50 activities
  • Govern costs £249 a month
  • Orchestrate pricing is custom
  • Onboarding is limited and waitlist-based

Limits

Record includes 50 activities and one seat. Govern includes unlimited activities and five seats; Orchestrate has unlimited seats and custom billing.

Plans

PlanBilled and limitsPrice
GovernUnlimited activities · 5 seats · Everything in Record · DPIA, LIA & FRIA workspaces · ICO AI Audit framework · Chapter V transfer assessment · review, approval gates & evidence log£249 a month
Record50 activities · 1 seat · AI ROPA interview · DPIA screening · processor register & library · Data Flow Atlas (view) · CSV & PDF export£99 a month
OrchestrateCustom · Tailored to your org · unlimited seats · Everything in Govern · Pulse · AI Feature Watch · DSAR workflow & request queue · custom reporting · multi-stage approvals at scaleOn request

As ropai.io lists them, read 9 Oct 2026. The maker's own page has the final word.

Getting started

  1. Visit https://ropai.io/.
  2. Join the waitlist for onboarding.
  3. Selected organisations can proceed through founder-led onboarding.
  4. Choose Record at £99 a month or Govern at £249 a month; Orchestrate is custom-billed.

Verdict

ROPAi brings processing records and several related privacy assessment workflows together, with editable AI-assisted capture and export options. Teams should weigh its plan limits and onboarding availability when considering it.

Questions

How much does ROPAi cost?

Record costs £99 a month and Govern costs £249 a month. Orchestrate is custom-billed.

What does the Record plan include?

It includes 50 activities, one seat, the AI ROPA interview, DPIA screening, a processor register and library, a view of the Data Flow Atlas, and CSV and PDF export.

What does Govern add?

Govern includes unlimited activities, five seats, Record features, DPIA, LIA and FRIA workspaces, the ICO AI Audit framework, Chapter V transfer assessment, review and approval gates, and an evidence log.

Is ROPAi a cloud service?

Yes. Its deployment model is cloud, and its primary customer data store is hosted by Supabase in EU-West, Dublin, Ireland.

What security and AI data handling does ROPAi describe?

ROPAi states that it uses AES-256 encryption at rest, TLS 1.2+ in transit, and organisation-level isolation through Postgres Row Level Security. It says customer prompts are not used to train models and are sent server-side to Anthropic Claude.

Does ROPAi hold security certifications?

ROPAi Ltd states that it does not currently hold its own ISO/IEC 27001, SOC 2, or Cyber Essentials certification.

Facts from ROPAi's own pages

AI-assisted capture
Its AI ROPA interview structures responses into Article 30 fields, and generated outputs remain editable and reviewable. · ropai.io, 9 Oct 2026
AI data handling
ROPAi says customer prompts are not used to train models and that prompts are sent server-side to Anthropic Claude. · ropai.io, 9 Oct 2026
Assessments
The product supports EDPB-aligned DPIA assessment, LIA workflow, EU AI Act FRIA, ICO AI Audit workflow, and Chapter V transfer assessment. · ropai.io, 9 Oct 2026
Audience
ROPAi says it is for SME compliance teams, in-house DPOs, privacy managers, and external DPO or consultancy teams. · ropai.io, 9 Oct 2026
Breach notification
ROPAi says it will notify affected controllers within 72 hours of becoming aware of a confirmed personal data breach. · ropai.io, 9 Oct 2026
Certifications
ROPAi Ltd states that it does not currently hold its own ISO/IEC 27001, SOC 2, or Cyber Essentials certification. · ropai.io, 9 Oct 2026
Early access
ROPAi is onboarding a small number of teams through a waitlist and founder-led onboarding for selected organisations. · ropai.io, 9 Oct 2026
Exports
ROPAi offers CSV and PDF export. · ropai.io, 9 Oct 2026
Headquarters
United Kingdom · ropai.io, 28 Sept 2026
Hosting
The primary customer data store is hosted by Supabase in EU-West, Dublin, Ireland. · ropai.io, 9 Oct 2026
Integrations and infrastructure
The trust page names Supabase, Netlify, Anthropic Claude, Stripe, and Resend as infrastructure or processing providers; it depicts Slack notifications in a product example. · ropai.io, 9 Oct 2026
Purpose
ROPAi helps organisations create and maintain records of processing activities and connect each record to DPIA, LIA, international transfer, and AI governance work. · ropai.io, 9 Oct 2026
Security
The site states AES-256 encryption at rest, TLS 1.2+ in transit, and organisation-level isolation through Postgres Row Level Security. · ropai.io, 9 Oct 2026
Support
ROPAi says it provides a Data Processing Agreement to every paying customer on request, with the template sent within one business day. · ropai.io, 9 Oct 2026

Where ROPAi stands on Freedom251

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