FREEDOM251

Freedom251 › AI RFP Response Software

RFPilot

Free trial Web

Visit RFPilot Alternatives Pricing

What RFPilot is

RFPilot is a web app that extracts questions from RFPs, RFIs, security questionnaires, and vendor forms, then drafts responses using a company knowledge base. Drafts include confidence scores, source citations, and VERIFY flags to identify details needing review. For compliance work, it gives Yes, No, or Partial verdicts and can export a compliance matrix in XLSX. Users can produce branded PDF and DOCX documents, CSV files, and completed XLSX questionnaires. Team features include owner, editor, and reviewer roles, question assignment, comments, approvals, and version history; the Team plan adds Slack notifications. The app is available in English, German, French, Spanish, and Brazilian Portuguese, and can generate responses in additional buyer languages, including Turkish. It processes PDF, DOCX, XLSX, and TXT files. Starter costs $29 a month and Team costs $99 a month. RFPilot offers a 14-day trial and no free plan. The maker says it uses OpenAI's API for draft responses, sending prompts with questions, relevant knowledge-base material, and company context.

Who it suits

RFPilot identifies B2B SaaS teams, IT service providers, consultancies, agencies, and MSPs as intended users. It may suit teams handling proposal and questionnaire responses that need review and approval workflows.

What it does well

  • Drafts answers with citations and confidence scores.
  • Flags details that need verification.
  • Exports compliance matrices as XLSX.
  • Supports assignments, comments, approvals, and version history.
  • Generates branded PDF and DOCX documents.

What to know first

  • No free plan is listed.
  • Starter includes one team member.
  • No mandatory MFA or SSO/SAML.
  • The maker states it lacks SOC 2 and ISO 27001 certifications.

Limits

The Starter plan costs $29 a month and includes 25 RFP projects, 500 AI responses, 100 knowledge-base entries and one team member. Team costs $99 a month and raises these to unlimited projects, 5,000 AI responses, an unlimited knowledge base and up to 10 members; Slack notifications are included on Team.

Plans

PlanBilled and limitsPrice
Starter$49 shown alongside $29/month · 25 RFP projects/month · 500 AI responses/month · 100 knowledge-base entries · 1 team member$29 a month
Team$149 shown alongside $99/month · Unlimited RFP projects · 5,000 AI responses/month · Unlimited knowledge base · Up to 10 team members · Slack notifications$99 a month

As rfpilot.co lists them, read 2 Oct 2026. The maker's own page has the final word.

Getting started

  1. Open https://rfpilot.co/ in a web browser
  2. Start the 14-day trial
  3. Choose the Starter or Team plan
  4. Upload supported PDF, DOCX, XLSX or TXT documents
  5. Add company knowledge-base content
  6. Assign questions and review drafted answers

Verdict

RFPilot combines questionnaire extraction, knowledge-base-grounded drafts, compliance checks, and team review workflows. Its stated security limitations and use of OpenAI's API are relevant considerations before adopting it.

Questions

Does RFPilot have a free plan?

No. It is a paid service with a 14-day trial.

What does Starter cost?

Starter is $29 a month, with 25 RFP projects, 500 AI responses, 100 knowledge-base entries and one team member.

What does Team cost?

Team is $99 a month and includes unlimited RFP projects, 5,000 AI responses, an unlimited knowledge base, up to 10 members and Slack notifications.

Which platforms and files are supported?

RFPilot is a web app. It processes PDF, DOCX, XLSX and TXT documents.

Does RFPilot use OpenAI?

The maker says it uses OpenAI's API for draft responses, sending prompts containing questions, relevant knowledge-base content and company context.

Can account owners delete an account?

Owners can request whole-account deletion by emailing [email protected]; there is no self-service deletion button.

Facts from RFPilot's own pages

Account deletion
Owners can request whole-account deletion by emailing [email protected]; the security page says there is no self-service account deletion button. · rfpilot.co, 2 Oct 2026
Answer review
Draft answers include confidence scores, source citations and VERIFY flags for details that need checking. · rfpilot.co, 2 Oct 2026
Certifications
RFPilot states that it does not hold SOC 2, ISO 27001, HIPAA or PCI DSS certifications. · rfpilot.co, 2 Oct 2026
Compliance
The product provides Yes, No or Partial compliance verdicts and a compliance matrix with XLSX export. · rfpilot.co, 2 Oct 2026
Data and AI processing
RFPilot says it uses OpenAI's API for draft responses and sends prompts containing questions, relevant knowledge-base content and company context. · rfpilot.co, 2 Oct 2026
Integrations
The Team plan includes Slack notifications. · rfpilot.co, 2 Oct 2026
Intended users
The maker identifies B2B SaaS teams, IT service providers, consultancies, agencies and MSPs as audiences for the product. · rfpilot.co, 2 Oct 2026
Proposal output
Users can generate branded PDF and DOCX documents, CSV files and XLSX compliance matrices, and fill answers into an original XLSX questionnaire. · rfpilot.co, 2 Oct 2026
Security controls
The maker says passwords are bcrypt-hashed, sessions use Secure and HttpOnly cookies, and access is controlled by workspace roles. · rfpilot.co, 2 Oct 2026
Security limitations
RFPilot says it does not currently offer mandatory multi-factor authentication, SSO/SAML, SCIM provisioning or IP allowlisting. · rfpilot.co, 2 Oct 2026
Supported documents
The security page says the service processes PDF, DOCX, XLSX and TXT documents. · rfpilot.co, 2 Oct 2026
Supported languages
The app is available in English, German, French, Spanish and Brazilian Portuguese, and AI answers can be generated in additional buyer languages including Turkish. · rfpilot.co, 2 Oct 2026
Team workflow
Team features include owner, editor and reviewer roles, question assignment, comments, approvals and version history. · rfpilot.co, 2 Oct 2026
What it does
RFPilot extracts questions from RFPs, RFIs, security questionnaires and vendor forms, then drafts answers grounded in a company knowledge base. · rfpilot.co, 2 Oct 2026

Where RFPilot stands on Freedom251

Look at these too