Freedom251 › Engineering Administration Software
Projectmates
What Projectmates is
Projectmates is construction project management software for owners and capital program leaders. Its modules cover capital and asset planning, bid management, construction, cost tracking, documents, risk, schedules, analytics, reporting, and mobile access. The platform manages workflows including RFIs, submittals, change orders, daily field reports, and punch lists. Cost tools cover budgets, bids, contracts, change orders, pay applications, and invoices. Teams can use more than 100 pre-built reports or create custom reports with drag-and-drop tools. Projectmates connects with Box and Dropbox and supports business-intelligence integrations such as Microsoft Power BI and Tableau. Optional add-ons include an API and external connectors for PlanGrid and Procore. It is hosted on Microsoft Azure and offers a dedicated private cloud with a dedicated database. Projectmates states it has SOC 2 Type II compliance and TX-RAMP Level 2 certification, and uses disaster-recovery protocols and active geo-replication. Native iOS and Android apps are free for users on Systemates-hosted websites. Pricing is on request; one listed annual site-license plan costs $39,500 a year for 40 user licenses.
Who it suits
Projectmates suits owners and capital program leaders managing construction portfolios and workflows. It may also fit organizations that need reporting, cost tools, mobile access, and integrations with business-intelligence tools.
What it does well
- Manages RFIs, submittals, change orders, and punch lists.
- Offers more than 100 pre-built or custom reports.
- Connects with Box, Dropbox, Power BI, and Tableau.
- Native iOS and Android apps are available to users on Systemates-hosted websites.
What to know first
- Pricing is on request.
- One listed annual site-license plan costs $39,500 a year.
- Native apps are free only for users on Systemates-hosted websites.
Limits
The listed Projectmates SaaS dedicated private cloud site-license plan costs $39,500 a year and includes 40 user licenses, including 10 Reporting and 2 Site Administrator licenses.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Projectmates API | annual fee · API add-on · PM-PS Tier 1, 2 and/or 3 required as applicable | $10,000 a year |
| Initial website setup and testing | one-time · Website setup, testing, portal-page design and installation | $12,500, paid once |
| Projectmates SaaS - Dedicated Private Cloud - Site License with total 40 user li | per year · 40 user licenses · includes 10 Reporting and 2 Site Administrator licenses | $39,500 a year |
| Projectmates SaaS - Dedicated Private Cloud - Site License | per year · 40 user licenses · includes 10 Reporting and 2 Site Administrator licenses | $39,500 a year |
| BIM/CAD/PDF Markup Tool | annual fee · BIM, CAD and PDF markup add-on | $6,000 a year |
| Instant Integration for Accounts Payable | annual fee · Accounts-payable integration add-on · PM-PS Tier 1, 2 and/or 3 required as applicable | $6,000 a year |
As projectmates.com lists them, read 19 Oct 2026. The maker's own page has the final word.
Getting started
- Visit the Projectmates website.
- Request pricing and ask about the free trial.
- Choose a plan with Projectmates.
- Use the web platform or the Android and iOS apps.
Verdict
Projectmates combines construction workflows, cost management, reporting, and integrations for owners and capital program leaders. Pricing is on request, with one listed annual site-license plan for 40 users at $39,500 a year.
Questions
How much does Projectmates cost?
Pricing is on request. One listed plan costs $39,500 a year, billed yearly, and includes 40 user licenses.
Does Projectmates offer a free trial?
Yes, a free trial is available.
Which platforms support Projectmates?
Projectmates is available on the web, Android, and iOS. Its native mobile app is free to Projectmates users for Systemates-hosted websites.
What integrations does Projectmates offer?
It connects with Box and Dropbox and supports Microsoft Power BI and Tableau integrations. Available add-ons include an API and external connectors for PlanGrid and Procore.
Who makes Projectmates?
Projectmates was founded in 2000 and is headquartered in Richardson, Texas, United States.
What does the listed plan include?
The annual site-license plan includes 40 user licenses, including 10 Reporting and 2 Site Administrator licenses.
Facts from Projectmates's own pages
- Analytics and reporting
- Analytics and reporting show performance trends, surface risks and support forecasting. · projectmates.com, 19 Oct 2026
- API and connectors
- Available add-ons include a Projectmates API and external connectors for PlanGrid and Procore. · support.projectmates.com, 1 Oct 2026
- API availability
- Projectmates offers a REST API as a paid annual add-on with Swagger built-in documentation. · support.projectmates.com, 19 Oct 2026
- API limits
- The API can update specific existing records and retrieve data, but it cannot create new Projectmates information through the interface. · support.projectmates.com, 19 Oct 2026
- Asset planning
- Asset Planning links assets with projects and budgets and tracks lifecycle information such as condition, warranties and installation. · projectmates.com, 19 Oct 2026
- Authentication
- Two-factor authentication is provided for account security. · projectmates.com, 19 Oct 2026
- Bid management
- Bid Management collects proposals, supports offer comparison and records awards. · projectmates.com, 19 Oct 2026
- Capital planning
- Capital Planning manages project requests, funding sources, ranking criteria, approvals and what-if escalation scenarios. · projectmates.com, 19 Oct 2026
- Company headquarters
- LinkedIn lists headquarters at 740 E Campbell Road, Suite 620, Richardson, Texas 75081. · linkedin.com, 19 Oct 2026
- Company history
- Projectmates says it was founded in 2000 and is now part of Octave. · projectmates.com, 19 Oct 2026
- Company legal name
- The pricing contract identifies Systemates, Inc. as the software manufacturer; current site copyright identifies Octave Intelligence plc and/or affiliates. · projectmates.com, 19 Oct 2026
- Company size
- LinkedIn lists the company size as 5,001-10,000 employees. · linkedin.com, 19 Oct 2026
- Compliance
- Projectmates states that it has SOC 2 Type II compliance and TX-RAMP Level 2 certification. · projectmates.com, 1 Oct 2026
- Construction management
- Construction Management provides real-time project updates intended to keep schedules, budgets and accountability aligned. · projectmates.com, 19 Oct 2026
- Continuity
- The service uses disaster-recovery protocols and active geo-replication. · projectmates.com, 1 Oct 2026
- Core modules
- The platform includes analytics and reporting, asset planning, bid management, capital planning, construction management, cost tracking, document management, risk management, schedule management, and a mobile app. · projectmates.com, 1 Oct 2026
- Cost management
- Its cost tools manage budgets, bids, contracts, change orders, pay applications, and invoices. · projectmates.com, 1 Oct 2026
- Cost tracking
- Cost Tracking provides live budget information and controls spending visibility. · projectmates.com, 19 Oct 2026
- Customers
- Projectmates says it supports healthcare systems, government agencies, retailers, educational institutions, and real-estate developers. · projectmates.com, 1 Oct 2026
- Documentation
- Projectmates provides a Learning Center, support knowledgebase, user guides and release-history documentation. · projectmates.com, 19 Oct 2026
- Document management
- Document Management provides a centralized source for project files and supports collaboration and version control. · projectmates.com, 19 Oct 2026
- Encryption
- Data transmitted through Projectmates uses 2048-bit SHA-2 encryption. · projectmates.com, 1 Oct 2026
- Founded
- 2000 · projectmates.com, 28 Sept 2026
- Headquarters
- Richardson, Texas, United States · projectmates.com, 28 Sept 2026