Freedom251 › Text Expansion Software
PhraseVault
What PhraseVault is
PhraseVault is a Windows and macOS text-expansion app that stores reusable phrases locally and inserts a selected phrase at the cursor through a global shortcut and search. Placeholders can add dates, request input, offer dropdown choices, include clipboard contents, or embed other phrases. The app handles plain text, HTML, and Markdown pasted as rich text. Search covers phrase names and unprotected contents, sorts by usage count, and supports keyboard navigation. PhraseVault can paste into applications that accept text; examples include Outlook, Gmail, Word, Slack, ChatGPT, and VS Code. It imports TextExpander CSV, Espanso YAML, and PhraseVault JSON, and exports PhraseVault JSON. The maker says the app collects no app data and does not track usage. Phrase contents can be PIN-protected, but names remain visible and a copied SQLite file could be guessed offline. A trial lasts up to 14 days without a credit card. Starter costs 29.00 USD once; Team costs 19.80 USD once per license; Business costs 18.90 USD once per license.
Who it suits
PhraseVault suits small businesses and teams handling recurring replies or business details without an IT department. It is for Windows and macOS users who want local phrase storage and keyboard-driven insertion.
What it does well
- Local library with no app-data collection claim
- Placeholders support dates, input, dropdowns, and clipboard
- Imports common text-expansion formats
- Search sorts phrases by usage count
- 14-day trial needs no credit card
What to know first
- No mobile support
- Phrase names remain visible when contents are protected
- Copied SQLite files could be guessed offline
- Paid licenses have one-user terms
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Business | One-time payment per license; $189.00 total shown for 10 licenses · 6+ users · per-user license · multiple devices · Windows and macOS · free updates · 30-day money-back guarantee | $18.90, paid once |
| Team | One-time payment per license; $99.00 total shown for 5 licenses · Teams of 2–5 · per-user license · multiple devices · Windows and macOS · free updates · 30-day money-back guarantee | $19.80, paid once |
| Starter | One-time payment · 1 user · personal devices · Windows and macOS · free updates · 30-day money-back guarantee | $29, paid once |
As phrasevault.app lists them, read 9 Oct 2026. The maker's own page has the final word.
Verdict
PhraseVault focuses on local, searchable text reuse with flexible placeholders and broad paste compatibility. The trial is time-limited, mobile apps are absent, and protected phrase names remain visible.
Facts from PhraseVault's own pages
- App compatibility
- The maker says phrases can be pasted into any application where text can be pasted, including email, code editors, chatbots, documents, and forms. · phrasevault.app, 9 Oct 2026
- Compliance and source
- The maker states that it complies with GDPR and describes the app as source-available, with version 3.0 source on GitHub. · phrasevault.app, 9 Oct 2026
- Dynamic placeholders
- Placeholders can insert dates, request user input, offer dropdown selections, include clipboard contents, and embed other phrases. · phrasevault.app, 9 Oct 2026
- Founder background
- Founder Gerhard Petermeir says he has worked directly with small and mid-sized businesses since 2013. · phrasevault.app, 9 Oct 2026
- Imports and export
- PhraseVault can import TextExpander CSV, Espanso YAML, and PhraseVault JSON, and export phrases as PhraseVault JSON. · phrasevault.app, 9 Oct 2026
- Integrations
- The maker lists Outlook, Gmail, Word, Slack, ChatGPT, and VS Code as examples of apps where PhraseVault can paste text, rather than describing app-specific integrations. · phrasevault.app, 9 Oct 2026
- Intended users
- PhraseVault is described as built for small businesses and teams without an IT department, including small offices handling recurring replies and business details. · phrasevault.app, 9 Oct 2026
- Local storage and privacy
- The app runs on the device, stores its library locally, and the maker says it collects no app data and does not track usage. · phrasevault.app, 9 Oct 2026
- Notable license limit
- Each license is for one user, while that user may install PhraseVault on their own devices; major version upgrades may be offered separately. · phrasevault.app, 9 Oct 2026
- Search and navigation
- Search covers phrase names and unprotected contents, sorts by usage count, and supports keyboard navigation. · phrasevault.app, 9 Oct 2026
- Security limits
- Selected phrase contents can be PIN-protected, but phrase names remain visible and the maker says a copied SQLite file can be guessed offline. · phrasevault.app, 9 Oct 2026
- Support resources
- The maker provides an installation guide, usage guide, and SmartScreen troubleshooting guide for Windows and macOS. · phrasevault.app, 9 Oct 2026
- Text formats
- PhraseVault supports plain text, Markdown pasted as rich text, and HTML. · phrasevault.app, 9 Oct 2026
- Trial
- The trial lasts up to 14 days and does not require a credit card. · phrasevault.app, 9 Oct 2026
- What it does
- PhraseVault stores reusable text in a local file and inserts a selected phrase at the cursor through a global shortcut and search. · phrasevault.app, 9 Oct 2026
Where PhraseVault stands on Freedom251
- Text Expansion Software#28 of 31