Freedom251 › Real Estate Property Management
PayProp
by PayProp
What PayProp is
PayProp is an automated payment and reconciliation platform for the lettings industry. Letting agents can set rules to distribute rent to commissions, contractors, landlords and other recipients, potentially on the day a tenant pays. Live payment status and email or text reminders support arrears management. Online maintenance tickets track repairs, notify users and communicate progress with tenants. The platform includes a tenant payment portal, owner disbursements and same-day payout timing. Listed integrations include Xero, Nexus, Homebox, Fixflo, Mailchimp, PadBoss, Property Inspect, Averly and Automated Accounting, and its documented API supports custom connections. PayProp says transaction data uses 256-bit SSL encryption and its application sits behind continuously monitored firewalls. The UK site describes designated CMP-recognised NatWest client accounts and possible FSCS protection subject to eligibility and rules. The license costs $40 a month, billed monthly, with unlimited user accounts; service and setup fees are separate.
Who it suits
PayProp is designed for letting agents needing bank-integrated client accounts, automated distributions, tenant payments and maintenance tracking. It supports desktop, tablet and mobile access.
What it does well
- Automated rent distributions
- Tenant payment portal
- Email and text rent reminders
- Online maintenance tickets
- Unlimited user accounts included
What to know first
- Monthly service fee below 1% of volume
- Setup fee listed at $660–$2,250
- License is separate from other fees
- FSCS protection subject to eligibility
Limits
The license starts at $40.00 per month, billed monthly, with unlimited user accounts. A monthly service fee is less than 1% of processing volume, and a once-off setup fee is listed at $660–$2,250 based on portfolio size.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Monthly service fee | monthly · processing volume based · percentage decreases with higher volume | £1 a month |
| License | monthly · quote required for exact pricing | £79 a month |
| PayProp | Monthly service fee: Less than 1% of your processing volume; once-off setup fee: £600 - £2,000 based on portfolio size; license: From £79/pm. · Pricing depends on portfolio size and processing volume | On request |
| Once-off setup fee | once · depends on portfolio size | On request |
As payprop.com lists them, read 14 Oct 2026. The maker's own page has the final word.
Getting started
- Open the PayProp website
- Choose the paid license and applicable service arrangement
- Create agency user accounts; unlimited accounts are included
- Use the web, Android or iOS access points
- Connect listed services or build an integration through the documented API
- Configure payment rules, reminders and maintenance workflows
Verdict
PayProp combines payment handling, reconciliation, arrears reminders and maintenance workflows for letting agencies. Costs depend on the license, processing volume and portfolio-based setup fee.
Questions
What does PayProp cost?
The License plan is $40.00 per month, billed monthly. The service also lists a monthly fee below 1% of processing volume and a once-off setup fee of $660–$2,250 based on portfolio size.
Is there a free PayProp plan?
No. PayProp is listed as a paid service.
Which platforms support PayProp?
PayProp is available through web, Android and iOS, with API access.
Does PayProp provide a tenant portal?
Yes. It includes a tenant payment portal, payment reminders and owner disbursements.
Can PayProp integrate with other systems?
Listed integrations include Xero, Nexus, Homebox, Fixflo, Mailchimp, PadBoss, Property Inspect, Averly and Automated Accounting. A documented API supports building integrations.
Who makes PayProp?
PayProp makes the platform. The maker is headquartered in London, United Kingdom, and was founded in 2004.
Facts from PayProp's own pages
- API authentication
- The API supports account API keys and OAuth 2.0 using client IDs, client secrets and user access tokens over HTTPS. · us.payprop.com, 14 Oct 2026
- API licensing
- API intellectual property remains with PayProp and customers receive a limited, non-exclusive, non-transferable licence; additional API service charges may apply. · uk.payprop.com, 14 Oct 2026
- API scope
- The API documentation covers exports, reports, webhooks, tags, attachments and maintenance-ticket operations. · us.payprop.com, 14 Oct 2026
- Arrears management
- Live payment-status views and automated email or text reminders help agents identify and pursue arrears. · payprop.com, 14 Oct 2026
- Automated accounting
- Rules can automatically distribute commissions, contractor payments, landlord payments and other approved payouts. · payprop.com, 14 Oct 2026
- Automated payments
- Based on rules set by the user, PayProp pays commissions, contractors, landlords and other recipients, potentially on the day the tenant pays rent. · payprop.com, 4 Oct 2026
- Backups and audit trail
- The service says data is replicated across data centres, backed up off-site and recorded in an undeletable transaction log. · payprop.com, 14 Oct 2026
- Client communications
- PayProp generates branded invoices, statements, receipts, payment notices and reminders for tenants, landlords and contractors. · payprop.com, 14 Oct 2026
- Client funds
- The UK site says client funds are held in designated CMP-recognised NatWest client money accounts and that FSCS protection may apply subject to eligibility and prevailing rules. · payprop.com, 4 Oct 2026
- Client-money protection
- Funds are held in ring-fenced accounts separated by property, landlord and intended purpose, with FSCS protection stated for eligible UK funds. · payprop.com, 14 Oct 2026
- Company facts
- LinkedIn lists PayProp as privately held, founded in 2004, headquartered in Sevenoaks, Kent, with 51–200 employees. · linkedin.com, 14 Oct 2026
- Company scale
- LinkedIn says the platform processes more than £300 million annually across more than 200,000 properties. · linkedin.com, 14 Oct 2026
- Device access
- The pricing page says PayProp is optimized for desktop, tablet and mobile phone use. · payprop.com, 4 Oct 2026
- Founded
- 2004 · payprop.com, 28 Sept 2026
- Free plan
- No · payprop.com, 23 Sept 2026
- Headquarters
- London, United Kingdom · payprop.com, 28 Sept 2026
- Integrations
- Listed integrations include Automated Accounting, Xero, Nexus, Homebox, Mailchimp, Fixflo, PadBoss, Property Inspect and Reapit. · payprop.com, 14 Oct 2026
- Investment and merger
- PayProp says it received Accel-KKR investment in 2022 and merged with Reapit in 2023. · payprop.com, 14 Oct 2026
- Legal entity and ownership
- Crunchbase identifies the legal name as PayProp Services, LLC, lists Reapit as acquirer and records founders Jaco and Johannes van Eeden. · crunchbase.com, 14 Oct 2026
- Limit: block-management fit
- A reviewer said adapting PayProp to block management was difficult and produced confusing statements and reconciliation problems. · softwareadvice.com, 14 Oct 2026
- Limit: interface and onboarding
- Some reviewers report a slow interface, time-consuming data entry and difficulty learning or initially integrating the system. · softwareadvice.com, 14 Oct 2026
- Limit: missing credit checks
- A reviewer requested built-in credit-check capability that PayProp does not provide. · softwareadvice.com, 14 Oct 2026
- Limit: Owner app portfolio handling
- App Store reviewers reported portfolio-overwrite, registration, dashboard-design and data-retention problems. · apps.apple.com, 14 Oct 2026
- Limit: reporting/export
- Trustpilot reviewers complained that CSV export was unavailable and that reporting was inadequate for some accounting needs. · trustpilot.com, 14 Oct 2026
Where PayProp stands on Freedom251
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