Freedom251 › Driver Education Software
Passdesk
What Passdesk is
Passdesk is driving-school management software with a separate self-management toolkit for solo learners in the UK and Ireland. Its school workspace combines lesson scheduling, payments, learner progress, theory practice, route planning, and waitlists. The calendar handles drag-and-drop booking, repeating lesson slots, automatic reminders, and cancellation-policy enforcement. Stripe supports card checkout and saved-card payments, including deposits and policy-based late-cancellation or no-show fees. Progress tracking covers five test categories, measures readiness, and adapts to manual or automatic transmission. Theory practice covers 14 DVSA categories and timed mock tests using a 57-minute timer with a 43/50 pass mark; it is switched off in Ireland because an RSA theory bank is unavailable. Learners can use test-centre practice routes, draw routes, upload GPX files, or record routes from a phone. In-car mobile use queues lesson data offline and syncs after reconnection. Calendar syncing supports Google Calendar and Outlook, while the UK expense ledger exports to Xero and FreeAgent. Plans begin at £9.99 per month. Schools receive a 14-day trial and solo learners a 7-day trial, with no card required to start.
Who it suits
Passdesk suits UK and Irish driving schools managing instructors, learners, lessons, payments, and administration. Its Solo plan and route, progress, and theory tools also fit individual learners managing their own training.
What it does well
- Combines scheduling, payments, progress, theory, routes, and waitlists
- Stripe handles saved cards, deposits, and policy-based fees
- Offline lesson data syncs after reconnection
- Syncs calendars with Google Calendar and Outlook
- Exports UK expense data to Xero and FreeAgent
- Free migration from another diary app on every plan
What to know first
- No free plan is offered
- Theory practice is switched off in Ireland
- Solo plan supports one learner and one invited instructor
- ISO 27001 and Cyber Essentials certification are not held
Limits
The Solo plan costs £9.99 per month and covers one learner plus one invited instructor. Theory practice is unavailable in Ireland, and plan capacity varies from 60 active learners on Instructor to unlimited learners on Scale.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Instructor | 1 instructor · 60 active learners · free while training as a PDI for up to 12 months | £19 a month |
| Instructor | Billed £190 yearly · save £38 · 1 instructor · 60 active learners | £190 a year |
| Scale | Up to 25 instructors · unlimited learners | £199 a month |
| Scale | Billed £1,990 yearly · save £398 · Up to 25 instructors · unlimited learners | £1,990 a year |
| Pro | 4 instructors included · 150 active learners · add instructors up to 8 total | £49 a month |
| Pro | Billed £490 yearly · save £98 · 4 instructors included · 150 active learners · add instructors up to 8 total | £490 a year |
| Team | 11 instructors included · 500 learners · add instructors up to 20 total | £99 a month |
| Team | Billed £990 yearly · save £198 · 11 instructors included · 500 learners · add instructors up to 20 total | £990 a year |
The first 8 of 10 plans, as passdesk.co.uk lists them, read 2 Oct 2026. The maker's own page has the final word. Every plan
Getting started
- Open the Passdesk website
- Choose a school or solo-learner trial
- Start the 14-day school or 7-day solo trial without a card
- Install Passdesk on an iOS or Android home screen
- Connect Google Calendar or Outlook if needed
- Request free migration from another diary app
Verdict
Pick Passdesk when a UK or Irish driving school wants scheduling, learner records, payments, and route tools in one workspace. Solo learners can use the £9.99 monthly plan, while larger schools need higher tiers; Irish users should account for the unavailable theory practice.
Questions
How much does Passdesk cost?
Plans start with Solo at £9.99 per month. Instructor is £19, Pro £49, Team £99, and Scale £199 per month; Network pricing is quoted per instructor.
Is there a free trial?
Schools receive a 14-day trial and solo learners a 7-day trial. Neither requires a card to start.
Which platforms does Passdesk support?
It supports Android, iOS, web, and API access. It can also be installed on an iOS or Android home screen.
Does Passdesk offer theory practice in Ireland?
No. Theory practice is switched off in Ireland because an RSA theory bank is not yet available.
What calendars and accounting integrations are available?
Scheduling can sync with Google Calendar and Outlook. The UK expense ledger provides tax exports for Xero and FreeAgent.
Is Passdesk open source?
The listed facts describe Passdesk Ltd as the maker and do not identify it as open source.
Facts from Passdesk's own pages
- Company
- The maker identifies itself as Passdesk Ltd, registered in England and Wales under company number 17193377. · passdesk.co.uk, 2 Oct 2026
- Integrations
- Scheduling can sync with Google Calendar and Outlook, and the UK expense ledger provides tax exports for Xero and FreeAgent. · passdesk.co.uk, 2 Oct 2026
- Learner progress
- The progress rubric covers five test categories, tracks test readiness and adapts to manual or automatic transmission. · passdesk.co.uk, 2 Oct 2026
- Migration
- Passdesk says it provides free migration from another diary app on any plan, including during the trial. · passdesk.co.uk, 2 Oct 2026
- Offline use
- The in-car mobile flow queues lesson data offline and syncs it when the device reconnects; Passdesk can be installed on an iOS or Android home screen. · passdesk.co.uk, 2 Oct 2026
- Payments
- Passdesk uses Stripe for card checkout and saved-card payments, including deposits and policy-based late-cancellation or no-show fees. · passdesk.co.uk, 2 Oct 2026
- Product
- Passdesk provides driving-school management software and a self-management toolkit for solo learners in the UK and Ireland. · passdesk.co.uk, 2 Oct 2026
- Route planning
- Learners can use practice routes by test centre and draw routes, upload GPX files or record routes from a phone. · passdesk.co.uk, 2 Oct 2026
- Scheduling
- The calendar supports drag-and-drop scheduling, repeating lesson slots, automatic reminders and cancellation-policy enforcement. · passdesk.co.uk, 2 Oct 2026
- School tools
- The school workspace combines lesson scheduling, payments, learner progress, theory practice, route planning and waitlists. · passdesk.co.uk, 2 Oct 2026
- Security
- Passdesk states that data is hosted in London, encrypted at rest and in transit using TLS 1.2+, and handled under UK and EU GDPR; it says it does not yet hold ISO 27001 or Cyber Essentials certification. · passdesk.co.uk, 2 Oct 2026
- Support
- The Instructor plan includes email support, while the Scale plan includes priority support. · passdesk.co.uk, 2 Oct 2026
- Theory practice
- Theory practice includes 14 DVSA categories and mock tests using a 57-minute timer and a 43/50 pass mark; theory practice is switched off in Ireland because an RSA theory bank is not yet available. · passdesk.co.uk, 2 Oct 2026
- Trial
- Schools receive a 14-day free trial and solo learners receive a 7-day free trial, with no card needed to start either trial. · passdesk.co.uk, 2 Oct 2026
Where Passdesk stands on Freedom251
- Driver Education Software#11 of 27