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OctopusPro
What OctopusPro is
OctopusPro is cloud-based practice management software for psychologists, counselling clinics, therapy providers, and mental health service businesses. Its live scheduling and dispatch board supports drag-and-drop bookings, a list view, and practitioner workload management. Appointment records can include client profiles, appointment history, intake notes and forms, telehealth links, signatures, attendance records, invoices, and payments. The service also supports telehealth appointments, virtual counselling, online intake calls, and remote mental health workflows.
Google Calendar and Outlook Calendar integrations sync appointments and availability. Payment gateway options include Stripe, PayPal, Authorize.Net, Square, Checkout.com, eWAY, WePay, and Tap; accounting integrations include Xero and QuickBooks. OctopusPro describes secure servers with SSL certificates and encrypted information transfers. Role-based permissions let practices control staff access to records and information. The service also offers onboarding, setup, training, and support for advanced practice requirements, plus a REST open API and webhooks for custom integrations and workflow automation. It is available on web, Android, and iOS, with API access. Pricing starts at $6/user/mo, and a 14-day trial is available without a credit card.
Who it suits
OctopusPro suits psychology and counselling practices that need scheduling, client records, intake, billing, and virtual service workflows in one system. Its role-based permissions, workload management, calendar syncing, and per-seat options also suit practices coordinating multiple practitioners and staff.
What it does well
- Drag-and-drop scheduling with practitioner workload management
- Appointment records include intake, attendance, invoices, and payments
- Supports telehealth and remote mental health workflows
- Google Calendar and Outlook Calendar syncing
- REST API and webhooks support custom workflows
- 14-day trial requires no credit card
What to know first
- No free plan is available
- Branded customer-facing app is unavailable during the trial
- Unlimited Users booking fee is $1 a month, with usage-based pricing
Limits
There is no free plan. The 14-day trial excludes the branded customer-facing app, which requires the Corporate plan and setup time.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Starter | $36.25 per month · For owner-operators · Includes 1 Admin + 1 Fieldworker | $36.25 a month |
| Established — admin seat | billed monthly · Per-seat pricing for growing teams | $60 a month |
| Established — fieldworker seat | billed monthly · Per-seat pricing for growing teams | $6 a month |
| Unlimited Users — platform | Choose either the booking-fee or commission usage model · Unlimited admin users · Unlimited fieldworker users | $99 a month |
| Unlimited Users — booking fee | Applies only to Unlimited Users; choose one usage model · Usage-based pricing | $1 a month |
| Starter | Or $348 per year (save 20%) · For owner-operators · Includes 1 Admin + 1 Fieldworker | $348 a year |
| Established | $60 USD per admin seat / month; $6 USD per fieldworker seat / month · For growing teams · Unlimited users | $60 a month |
| Established | $600 USD per admin / year (-17%); $60 USD per fieldworker / year (-17%) · For growing teams · Unlimited users | $600 a year |
The first 8 of 11 plans, as octopuspro.com lists them, read 7 Oct 2026. The maker's own page has the final word. Every plan
Getting started
- Open the OctopusPro psychology practice page
- Choose the 14-day free trial, which requires no credit card
- Use the web, Android, or iOS platform
- Set up calendars, payment gateways, or accounting integrations as needed
- Contact OctopusPro for onboarding, setup, or training support
Verdict
Choose OctopusPro if a psychology practice needs scheduling alongside client records, intake, payments, and virtual service workflows. Its trial includes system features and the fieldworker app, while the branded customer-facing app requires the Corporate plan and setup time. Practices looking for a free plan should look elsewhere.
Questions
How much does OctopusPro cost?
Pricing is listed from $6/user/mo, with a 14-day trial. Listed plans include Starter at $36.25 a month, Established admin seats at $60 a month and fieldworker seats at $6 a month, and Unlimited Users at $99 a month.
Is there a free plan or trial?
There is no free plan. The trial lasts 14 days, requires no credit card, and includes system features and the fieldworker app.
Which platforms does OctopusPro support?
It is available on web, Android, and iOS, and offers API access.
Which calendars and payment gateways integrate with it?
Calendar integrations named are Google Calendar and Outlook Calendar. Payment gateways listed are Stripe, PayPal, Authorize.Net, Square, Checkout.com, eWAY, WePay, and Tap.
Does OctopusPro offer an API?
Yes. Its REST open API and webhooks support custom integrations and workflow automation.
What is the trial app limitation?
The branded customer-facing app is unavailable during the trial because it requires the Corporate plan and setup time.
Facts from OctopusPro's own pages
- Accounting integrations
- OctopusPro pricing lists accounting integrations including Xero and QuickBooks. · octopuspro.com, 7 Oct 2026
- API
- OctopusPro's help page describes a REST open API and webhooks for custom integrations and workflow automation. · help.octopuspro.com, 7 Oct 2026
- Appointment workflow
- The product can manage client profiles, appointment history, intake notes and forms, telehealth links, signatures, attendance records, invoices, and payments. · octopuspro.com, 7 Oct 2026
- Calendar integrations
- The psychologist product page names Google Calendar and Outlook Calendar integrations for syncing appointments and availability. · octopuspro.com, 7 Oct 2026
- Free plan
- No · octopuspro.com, 20 Sept 2026
- Payment integrations
- The page lists Stripe, PayPal, Authorize.Net, Square, Checkout.com, eWAY, WePay, and Tap as payment gateway integrations. · octopuspro.com, 7 Oct 2026
- Permissions
- The psychologist page says role-based user permissions provide staff access control for records and information. · octopuspro.com, 7 Oct 2026
- Product
- OctopusPro is cloud-based practice management software for psychologists, counselling clinics, therapy providers, and mental health service businesses. · octopuspro.com, 7 Oct 2026
- Scheduling
- It provides a live scheduling and dispatch board with drag-and-drop bookings, list view, and practitioner workload management. · octopuspro.com, 7 Oct 2026
- Security
- OctopusPro says personal information is stored on secure servers with SSL certificates and information transferred between users and the service is encrypted. · octopuspro.com, 7 Oct 2026
- Paid from
- 6 · octopuspro.com, 20 Sept 2026
- Support
- OctopusPro says it offers onboarding, setup, training, and advanced requirements support for psychology practices. · octopuspro.com, 7 Oct 2026
- Trial
- The pricing FAQ states that the free trial lasts 14 days, requires no credit card, and includes system features and the fieldworker app. · octopuspro.com, 7 Oct 2026
- Trial limitation
- The pricing FAQ says the branded customer-facing app is unavailable during the trial because it requires the Corporate plan and setup time. · octopuspro.com, 7 Oct 2026
- Virtual services
- OctopusPro supports telehealth appointments, virtual counselling, online intake calls, and remote mental health service workflows. · octopuspro.com, 7 Oct 2026
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