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Knowify

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What Knowify is

Knowify is project and service management software for trade contractors working on residential and commercial jobs. It covers both service calls and larger construction projects, with tools to prepare estimates and proposals and manage fixed-price, cost-plus, time-and-materials, and AIA contracts. Project tools include scheduling, time tracking, change orders, daily logs, work orders, and dashboards. For financial oversight, Knowify tracks job costs and projected profitability and provides work-in-progress reporting and project-level financial insights. Its QuickBooks Online connection syncs nearly everything in real time, and other listed integrations include QuickBooks Desktop, QuickBooks Online Payroll, QuickBooks Payments, QuickBooks Time, Lumber, eBacon, AIA Contract Documents, and CompanyCam. iOS and Android apps support field tasks such as checking schedules, clocking in and out, uploading photos, and recording expenses. Knowify also offers a REST API and an optional MCP connector for working with account data through assistants such as Claude and ChatGPT, subject to Knowify permissions. Core costs $149 a month for one user; Advanced costs $399 a month for 10 users. Both charge $29/month for each additional user. A 14-day trial is available.

Who it suits

Knowify suits trade contractors that need to coordinate service work and construction projects, with project scheduling, contract tools, and job-cost tracking. It can also fit teams using QuickBooks or field staff who need mobile access to schedules and job tasks.

What it does well

  • Handles service calls through complex construction projects.
  • Creates estimates, proposals, and several contract types.
  • Tracks job costs, projected profitability, and WIP reporting.
  • QuickBooks Online syncs nearly everything in real time.
  • iOS and Android apps support field tasks.
  • Offers a REST API and optional MCP connector.

What to know first

  • Core excludes cost-plus and T&M contracts.
  • Core excludes project budgets and project planning and tracking.
  • Core includes one user; additional users cost $29/month.
  • Enterprise pricing is quote-based.

Limits

Core includes one user and excludes cost-plus and T&M contracts, project budgets, and project planning and tracking. Additional users cost $29/month; the listed 14-day trial is available.

Plans

PlanBilled and limitsPrice
Coremonthly; includes 1 user, additional users $29/month · Fixed-price and AIA jobs · 1 user included · additional users $29/month$149 a month
Advancedmonthly; includes 10 users, additional users $29/month · Project management and job costing · 10 users included · additional users $29/month$399 a month
EnterpriseContact Knowify · Unlimited users · inventory · quote-basedOn request

As knowify.com lists them, read 3 Oct 2026. The maker's own page has the final word.

Getting started

  1. Visit knowify.com.
  2. Start the 14-day trial.
  3. Choose Core or Advanced based on the included contract and project capabilities.
  4. Add users as needed; each additional user costs $29/month.
  5. Use the web platform or the iOS and Android apps for field tasks.
  6. Connect supported QuickBooks products or other listed integrations as needed.

Verdict

Choose Knowify if your trade contracting work needs estimating, project coordination, and job financial visibility in one system. Core provides fixed-price and AIA jobs, while Advanced adds project management and job costing; teams needing cost-plus or T&M contracts, budgets, or project planning and tracking should look beyond Core.

Questions

How much does Knowify cost?

Core is $149 a month, billed monthly, and includes one user. Advanced is $399 a month, billed monthly, and includes 10 users; additional users cost $29/month on either plan. Enterprise pricing is by quote.

Is there a free plan or trial?

There is no free plan. Knowify offers a 14-day trial.

Which platforms does Knowify support?

The listed platforms are Android, iOS, web, and API. Its mobile apps support field tasks including schedule checks, clocking in and out, photo uploads, and expense recording.

Which integrations are available?

Listed integrations include QuickBooks Desktop, QuickBooks Online, QuickBooks Online Payroll, QuickBooks Payments, QuickBooks Time, Lumber, eBacon, AIA Contract Documents, and CompanyCam. Knowify says nearly everything syncs with QuickBooks Online in real time.

What do the Core and Advanced plans include?

Core includes fixed-price and AIA jobs and one user. Advanced includes project management and job costing and 10 users; cost-plus/T&M contracts, project budgets, and project planning and tracking are listed for Advanced and Enterprise.

Does Knowify have an API?

Yes. Knowify provides REST API documentation using OAuth 2.0, with access to resources including projects, invoices, time entries, and contracts.

Facts from Knowify's own pages

AI connector
The optional MCP connector lets users work with Knowify data through assistants such as Claude and ChatGPT, subject to their Knowify permissions. · knowify.com, 3 Oct 2026
API
Knowify provides developer documentation for a REST API with OAuth 2.0 and access to resources including projects, invoices, time entries, and contracts. · developers-v2.knowify.com, 3 Oct 2026
Estimating and contracts
Users can create estimates, proposals, and fixed-price, cost-plus, T&M, and AIA contracts. · knowify.com, 3 Oct 2026
Founded
Knowify’s about page says co-founder Daniel de Roulet Jr. co-founded the company in 2012. · knowify.com, 3 Oct 2026
Headquarters
Knowify lists its address as 76 Bowery, 7th floor, New York, NY 10013. · knowify.com, 3 Oct 2026
Job costing
Knowify tracks job costs and projected profitability, and provides WIP reporting and project-level financial insights. · knowify.com, 3 Oct 2026
Mobile app
Knowify offers iOS and Android apps for field tasks such as checking schedules, clocking in and out, uploading photos, and recording expenses. · knowify.com, 3 Oct 2026
Other integrations
Listed integrations include QuickBooks Desktop, QuickBooks Online Payroll, QuickBooks Payments, QuickBooks Time, Lumber, eBacon, AIA Contract Documents, and CompanyCam. · knowify.com, 3 Oct 2026
Plan limits
Core excludes cost-plus/T&M contracts, project budgets, and project planning and tracking, which are listed for Advanced and Enterprise. · knowify.com, 3 Oct 2026
Product
Knowify is project and service management software for trade contractors handling commercial and residential work. · knowify.com, 3 Oct 2026
Project and service work
The platform manages contract work and service jobs, from small service calls to complex construction projects. · knowify.com, 3 Oct 2026
Project management
Features include project scheduling, time tracking, change orders, daily logs, work orders, and project dashboards. · knowify.com, 3 Oct 2026
QuickBooks integration
Knowify says it syncs nearly everything with QuickBooks Online in real time to reduce duplicate entry. · knowify.com, 3 Oct 2026
Security and privacy
Knowify says MCP request logs are retained for 12 months, conversation content is not retained, and connector request data is not used to train AI models. · knowify.com, 3 Oct 2026
Support
Knowify describes its support as 100% U.S.-based and available by screenshare, phone, email, or chat; Enterprise includes priority support. · knowify.com, 3 Oct 2026

Where Knowify stands on Freedom251

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