Freedom251 › Digital Asset Management Software
FileFlow
by FileFlow
What FileFlow is
FileFlow is a cloud-based digital asset management platform for storing, organizing, finding, and sharing files. It handles photos, videos, documents, presentations, PDFs, Word files, other media, and all file types. Custom metadata fields, tags, filters, and automatic extraction help structure libraries, while AI-generated tags and facial recognition can help locate images of a person. Users assign viewing or download rights to users or groups, download assets in multiple formats, and crop files in FileFlow. Upload checks are intended to catch errors and duplicates. Canva integration is available, and other systems can connect through the API. A mobile app uploads photos and videos from a phone. FileFlow says its servers are in the European Union and its data centers meet ISO 9001:2015, ISO 27001:2013, and ISO 27017:2015 standards. The paid service has no free plan, lists pricing from €175.50/mo (annual), and offers a 30-day trial.
Who it suits
It suits organizations managing varied digital assets, metadata, permissions, and integrations. Listed customer applications include government, healthcare, retail, sports, tourism, real estate, and festivals.
What it does well
- Supports all file types
- Custom metadata, tags, filters, and extraction
- AI tags and facial recognition
- User and group download permissions
- Canva integration and API access
What to know first
- No free plan
- Pricing starts at €175.50/mo (annual)
- Enterprise pricing is custom
- Trial activation requires a contact form
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Basic | Monthly contracts are invoiced afterward; annual contracts are billed in advance. · 50 GB data storage · 10 users · download options · AI tags · albums · Canva integration · upload app | $175.50 a month |
| Standard | Monthly contracts are invoiced afterward; annual contracts are billed in advance. · 250 GB data storage · 250 users · AI facial recognition · crop functionality · user groups · API key · Canva integration | $247.50 a month |
| Pro (All-in-One) | Monthly contracts are invoiced afterward; annual contracts are billed in advance. · 1 TB data storage · 1000 users · AI facial recognition · API key · Canva integration · digital onboarding · SSO · brand portal | $495 a month |
| Enterprise | Custom quote. · Tailored solutions; page gives examples of 5 TB storage and 1,500 users. | On request |
As fileflow.com lists them, read 12 Oct 2026. The maker's own page has the final word.
Verdict
FileFlow combines broad file support with metadata, AI-assisted discovery, permissions, mobile uploads, and integrations. Its paid structure, storage tiers, and custom Enterprise option should be weighed against the required capacity and user count.
Facts from FileFlow's own pages
- AI tools
- FileFlow lists AI generated tags and facial recognition for finding images of a specific person across a library. · fileflow.com, 12 Oct 2026
- API access
- Yes · fileflow.com, 21 Sept 2026
- Supported asset types
- photos,videos,documents,presentations,PDFs,Word files,other media files; all file types · fileflow.com, 21 Sept 2026
- Customers
- The company lists applications for municipalities and government institutions, healthcare, water boards, retail, sports, tourism, real estate, and festivals. · fileflow.com, 12 Oct 2026
- File handling
- Users can download assets in multiple formats or crop them in FileFlow, and upload checks are intended to catch errors and duplicates. · fileflow.com, 12 Oct 2026
- Free plan
- No · fileflow.com, 21 Sept 2026
- Headquarters
- Eindhoven, Netherlands · fileflow.com, 28 Sept 2026
- Hosting and security
- FileFlow says its servers are in the European Union and that its data centers meet ISO 9001:2015, ISO 27001:2013, and ISO 27017:2015 standards. · fileflow.com, 12 Oct 2026
- Integration
- FileFlow offers Canva integration and says other systems can connect through its API. · fileflow.com, 12 Oct 2026
- Metadata and tagging
- Yes · fileflow.com, 21 Sept 2026
- Mobile uploads
- The FileFlow mobile app can upload photos and videos directly from a phone to the DAM. · fileflow.com, 12 Oct 2026
- Privacy
- FileFlow says it processes data needed to operate the platform, handles data under applicable privacy rules including GDPR, and does not sell user data. · fileflow.com, 12 Oct 2026
- Product
- FileFlow is a cloud based Digital Asset Management platform for storing, organizing, finding, and sharing digital files. · fileflow.com, 12 Oct 2026
- Search and metadata
- The platform supports customizable metadata fields, tags, filters, and automatic metadata extraction to help organize and find files. · fileflow.com, 12 Oct 2026
- Security reports
- The company says it has a completed DPIA and an ICO report based on BIO, available by asking account managers. · fileflow.com, 12 Oct 2026
- Sharing controls
- Users can control who can view or download assets by assigning access rights to users or groups. · fileflow.com, 12 Oct 2026
- Storage limit
- 50 · fileflow.com, 21 Sept 2026
- Support
- FileFlow lists support by phone at +31(0)85 4018433 and email at [email protected]. · fileflow.com, 12 Oct 2026
- Trial
- FileFlow offers a fully functional 30 day free trial that is activated after the user submits a contact form. · fileflow.com, 12 Oct 2026
Where FileFlow stands on Freedom251
- Digital Asset Management Software#60 of 151