No. 18of 151 ·Digital Asset Management Software

CollectiveAccess

Web · Self-hosted · API

Freedom report

Two barsScore 6.9

Free tierA free tier is on its own pricing page
Runs widely1 of 6 device platforms
DocumentedPlans, terms and facts published

CollectiveAccess is ranked #18 of 151 in digital asset management software on Freedom251. It runs on API, Self-hosted, Web. There is a free plan.

CollectiveAccess plans and pricing

All plans

CollectiveAccess Free Free and open-source software · consulting and hosting available separately collectiveaccess.org · 12 Oct 2026

Compared on digital asset management software

Free plan: Yes
Supported asset types: images, video, audio, PDFs, 3D scans, Microsoft file formats
Metadata and tagging: Yes
Approval workflows: Yes
API access: Yes

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The record

Purpose: CollectiveAccess is free, open-source software for cataloguing and publishing museum and archival collections.
Components: Providence is the core cataloguing application, and Pawtucket2 is an optional public web-access application for publication and discovery.
Metadata: It includes metadata standards such as DACS, Dublin Core, and VRA Core, and supports configurable metadata fields, interfaces, and reports.
Cataloguing: It supports batch cataloguing and editing, imports from formats including Excel, CSV, XML, and MARC, and exports including OAI-PMH formats.
Publishing: Pawtucket can provide a public website or a login-protected front end with browse filters, search, maps, timelines, and user-generated comments, tags, and ratings.
Media: The software supports in-browser viewing and playback of images, video, audio, PDFs, and 3D scans, and can create media derivatives and watermarks on ingest.
Integrations: Listed integrations and information services include the Library of Congress, Getty vocabularies, BagIt, and LibreOffice-generated previews for Microsoft file formats.
Access controls: It supports user- or group-specific access to fields and record types, restrictions on published records and metadata, LDAP authentication, and system logs of edits.
Preservation: Digital preservation features include MD5 fixity checks with email reports and automatic access derivatives for preservation media.
Support: Free online support resources include documentation, a forum, and live chat; online support is provided on a best-effort basis by developers and the user community.
Paid services: Whirl-i-Gig offers consulting and cloud hosting; hosting is available only for projects that use its consulting services, and hosting pricing is available by contacting the provider.
Hosting limits: Whirl-i-Gig says it cannot host projects developed by third parties; its hosting packages include nightly backups of data and media.
Intended users: The site describes use by institutions ranging from national museums to local history consortia, specialized archives, and catalogues raisonnés.
Current release: The download page lists version 2.0.11 for both Providence and Pawtucket2.
Price from: Free

Where it ranks on Freedom251

Best Digital Asset Management Software in 2026#18 of 151

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Sources

collectiveaccess.org· checked 12 Oct 2026
collectiveaccess.org/get-started/· checked 12 Oct 2026
collectiveaccess.org/features/· checked 12 Oct 2026
collectiveaccess.org/services/· checked 12 Oct 2026