Cloud Outliner

Free plan iPhoneMac

Visit Cloud Outliner Alternatives Pricing

What Cloud Outliner is

Cloud Outliner is an outlining app for making interactive notes to organize plans, projects, and ideas on iOS and macOS. Its editor supports drag-and-drop rearranging, multi-selection, checkboxes, automatic numbering, notes on items, rich text, and highlighting. Documents can be arranged in a multi-tier manager, labeled with color stickers, protected by password, duplicated, or created from customizable templates. Search works across outline names and text; users can expand or collapse items, filter checked and unchecked entries, and choose light or dark themes. The maker says outlines can sync through iCloud and Evernote. Export options include PDF, OPML, plain text, and HTML on macOS. Sharing options include email and instant messenger, as well as Twitter, Facebook, LinkedIn, Reminders, Notes, and Messages. iOS features include read-only mode, indentation gestures, portrait and landscape use, and wireless keyboard shortcuts. Downloads are free with in-app purchases; Pro plans add cross-device syncing and remove banners and ads. The privacy policy says outline data is stored on the maker’s servers for syncing and is not used by the maker. It describes HTTPS transmission and hashed account passwords, and says personal data is processed on US servers, sometimes temporarily elsewhere.

Who it suits

It suits people who want to structure notes as nested outlines across iPhone, iPad, or Mac. Users who need sync should note that the listed Mac and iOS downloads require separate Pro purchases for cross-platform syncing.

What it does well

Rearrange, format, highlight, and annotate outline items.
Search, filter, collapse, and expand entries.
Export to PDF, OPML, and plain text.
Free downloads are available on iOS and macOS.

What to know first

Cross-platform sync requires separate Pro purchases.
HTML export is listed for macOS only.
Outline data is stored on the maker’s servers.
Privacy policy was last updated September 4, 2018.

Limits

The free downloads have in-app purchases, and syncing between iOS and Mac requires Cloud Outliner Pro for the corresponding platform, sold separately. The yearly Pro plan includes a seven-day trial; monthly and yearly subscriptions renew automatically unless cancelled through App Store settings.

Plans

Plan	Billed and limits	Price
Monthly Pro	Automatically renews unless cancelled through App Store settings · Pro features · Sync across iPhone, iPad, and Mac · No banners or ads	On request
Yearly Pro	Automatically renews unless cancelled through App Store settings · Pro features · 7-day trial · Sync across iPhone, iPad, and Mac · No banners or ads	On request
Lifetime Pro	Pro features · Single purchase unlocks Pro on iPhone, iPad, and Mac · No banners or ads	On request
Cloud Outliner - Nested Lists (iPhone/iPad)	Free download · In-app purchases · Mac sync requires Cloud Outliner Pro for macOS, sold separately	Free
Cloud Outliner – Nested Lists (Mac)	Free download · In-app purchases · iOS sync requires Cloud Outliner Pro for iOS, sold separately	Free
Cloud Outliner for Mac	Mac app · iCloud sync with iOS requires separate iOS Pro purchase	Free
Cloud Outliner 2 for iOS	iPhone, iPad and iPod touch · App Store purchase	$4.99, paid once
Upgrade to Pro for Mac	In-app purchase · unlocks Pro features	$9.99, paid once

As xwavesoft.com lists them, read 23 Sept 2026. The maker's own page has the final word.

Getting started

Visit the Cloud Outliner website.
Choose the free iOS or macOS download.
Use in-app purchases to access Pro features if needed.
For yearly Pro, use the seven-day trial option; the subscription renews automatically unless cancelled through App Store settings.

Verdict

Cloud Outliner combines flexible outline editing with search, filters, exports, and sharing options. The downloads are free, but cross-device syncing is a Pro feature and requires the relevant platform purchase.

Questions

Is Cloud Outliner free?

The iOS and macOS downloads are listed as free, with in-app purchases.

What platforms does it support?

Cloud Outliner is listed for iOS and macOS.

How does syncing work?

The maker says outlines can sync through iCloud and Evernote. Sync across iPhone, iPad, and Mac is a Pro feature, and the platform purchases are sold separately.

What can I export?

PDF, OPML, and plain text are listed. HTML export is listed for macOS.

What do the Pro plans include?

Pro features include sync across iPhone, iPad, and Mac and no banners or ads. Yearly Pro includes a seven-day trial; lifetime Pro is a single purchase.

How does the privacy policy describe outline data?

It says outline data is stored on the maker’s servers for synchronization and is not used by the maker. It also describes HTTPS transmission, hashed account passwords, and personal data storage and processing in the United States, with possible temporary processing in other jurisdictions.

Facts from Cloud Outliner's own pages

Additional sharing: The maker lists sharing to Twitter, Facebook, LinkedIn, Reminders, Notes, Email, and Messages. · xwavesoft.com, 8 Oct 2026
Autosave: The Mac App Store listing says documents are autosaved. · apps.apple.com, 15 Oct 2026
Checklists and numbering: Outlines can include optional checkboxes and automatic numbering in three styles. · xwavesoft.com, 15 Oct 2026
Company identity: Retexlab describes itself as the new business name of Xwavesoft and a privately owned productivity-software company founded in 2009. · topcontacts.app, 15 Oct 2026
Data location: The privacy policy says user personal data is stored and processed on servers in the United States, and may be temporarily processed in other jurisdictions. · xwavesoft.com, 8 Oct 2026
Editing controls: The apps include drag-and-drop reordering, multi-select, undo and redo, copy and paste, and link or phone-number detection. · apps.apple.com, 15 Oct 2026
Export and sharing: Outlines can be exported to PDF and OPML; HTML export is listed for macOS only, and sharing options include email and instant messenger. · xwavesoft.com, 8 Oct 2026
Headquarters and owner: A XwaveSoft press release identifies Odessa, Ukraine as its base and Denys Yevenko as owner. · xwavesoft.com, 15 Oct 2026
Hierarchy and nesting: The editor supports multi-level document structures with indentation changes, collapsing and expanding. · apps.apple.com, 15 Oct 2026
Import and export: It imports and exports OPML and exports to PDF, HTML on macOS, plain text and other sharing destinations. · xwavesoft.com, 15 Oct 2026
Integrations: Cloud Outliner synchronizes through iCloud and Evernote. · xwavesoft.com, 15 Oct 2026
iOS features: The maker lists read-only mode, indentation gestures, portrait and landscape support, and wireless keyboard shortcuts as iOS features. · xwavesoft.com, 8 Oct 2026
Keyboard support: The iOS edition supports wireless keyboards and shortcuts, while the Mac listing advertises customizable shortcuts. · apps.apple.com, 15 Oct 2026
Licence and extensibility: The terms prohibit reverse engineering, decompiling, modifying, copying or distributing the software, indicating proprietary licensing. · xwavesoft.com, 15 Oct 2026
Limit: complexity and value: An independent 2012 review found the app effective for simple outlines but limited for complex documents and considered the $4.99 price too high at that time. · gottabemobile.com, 15 Oct 2026
Limit: editing and crashes: Mac reviewers reported difficult text selection, awkward cursor behavior and crashes triggered by right-clicking outline points. · apps.apple.com, 15 Oct 2026
Limit: formatting: An iPad reviewer says the same text colors in light and dark modes make black or white text unavailable and can reduce readability. · apps.apple.com, 15 Oct 2026
Limit: printing: Multiple Mac reviewers reported that printing did nothing or remained broken for months, sometimes requiring PDF workarounds. · apps.apple.com, 15 Oct 2026
Limit: synchronization reliability: An App Store reviewer reports inconsistent syncing that resulted in lost data and requests conflict-resolution indicators. · apps.apple.com, 15 Oct 2026
Notes: Individual outline items can contain notes. · apps.apple.com, 15 Oct 2026
Organization: The product provides color tags, password protection, templates and document duplication. · apps.apple.com, 15 Oct 2026
Outline editor: The editor supports drag-and-drop reordering, multi-selection, checkboxes, automatic numbering, item notes, rich text formatting, and highlighting. · xwavesoft.com, 8 Oct 2026
Praise: ease of use: App Store reviewers describe the design as intuitive, easy to edit and useful for organizing ideas and tasks. · apps.apple.com, 15 Oct 2026
Praise: outlining and OPML: Reviewers value compressed nesting, easy movement of entries and OPML exchange with other outliners. · apps.apple.com, 15 Oct 2026