Captika
What Captika is
Captika is Windows desktop software for capturing documents, extracting and validating data, and sending results to other systems. It handles structured and unstructured documents through dynamic templates and field extraction rules, and supports searchable PDFs and handwriting OCR. Capture can come from TWAIN scanners, Office 365 email, local or network folders, FTP/SFTP, SharePoint, and Thuban. OCR and AI options include Tesseract, Amazon Textract, Google Vision AI, and OpenAI/Bedrock. Metadata can be defined at batch, document, or page level, then validated or enriched with SQL queries, Thuban, or custom scripting. Results can be published to file systems, SQL databases, FTP/SFTP, Thuban Portal, Microsoft SharePoint, or Amazon S3. Captika Desktop provides visual review, manual OCR correction, TWAIN scanning, and image quality controls. Captika Service runs as a Windows service for unattended processing, with multithreaded jobs, scheduling, retries, and audit logs. The Free Edition allows up to 100 pages per day and three capture jobs, requires Thuban Cloud access, and includes OCR and recognition. Professional costs $515 a month, billed as a one-time payment per seat for one workstation. Cloud OCR and AI use the customer's credentials and are billed by those providers; local Tesseract OCR has no per-page cost.
Who it suits
Captika Desktop suits operators in digitization centers, administrative areas, and branch offices who need to review scans or correct OCR manually. Captika Service is aimed at teams automating document processing at scale.
What it does well
- Captures documents from scanners, email, folders, and several services.
- Includes searchable PDF and handwriting OCR capabilities.
- Supports templates and extraction rules for varied document types.
- Offers multiple destinations for publishing extracted results.
- Desktop supports visual review and manual OCR correction.
- Service includes scheduling, retries, and audit logs.
What to know first
- Free Edition is limited to 100 pages per day.
- Free Edition allows up to three capture jobs.
- Free Edition requires Thuban Cloud access.
- Professional costs $515 a month for one workstation.
Limits
The Free Edition allows up to 100 pages per day and three capture jobs, and requires Thuban Cloud access. Professional is $515 a month for one workstation; its listed billing term is a one-time payment per seat.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Free Edition | Up to 100 pages per day · up to 3 capture jobs · requires Thuban Cloud access · OCR and recognition included | Free |
| Professional | one-time payment · per seat · Desktop for 1 workstation · unlimited capture and scanning · all sources and destinations · OCR, AI and .NET scripting · visual validation and quality control | $515, paid once |
| Server | License or subscription · per server · Automated bulk processing · multithreading and task scheduling · all sources and destinations · error handling and traceability | On request |
As captika.com lists them, read 7 Oct 2026. The maker's own page has the final word.
Getting started
- Visit the Captika website.
- Choose Free Edition or Professional based on the listed plan terms.
- Use the Windows desktop edition for manual review and scanning, or Captika Service for unattended processing.
- Connect a listed capture source and choose OCR or AI options.
- Set up extraction and metadata validation, then select a publishing destination.
- Request a demo by emailing [email protected].
Verdict
Choose Captika if your workflow needs document capture, OCR, data validation, and publishing to downstream systems. Its free edition has daily page and job caps and requires Thuban Cloud access; Professional is $515 a month for one workstation.
Questions
Is there a free plan?
Yes. Free Edition costs nothing and includes OCR and recognition.
What are the Free Edition limits?
It allows up to 100 pages per day and three capture jobs, and requires Thuban Cloud access.
Which platforms does Captika support?
Captika is listed for Windows, with desktop as its primary platform. Captika Service is described as a Windows service.
How much does Professional cost?
Professional is listed at $515 a month, billed as a one-time payment per seat for one workstation.
Are cloud OCR and AI charges included?
Cloud OCR and AI use the customer's own credentials and are billed directly by the provider. Local Tesseract OCR has no per-page cost.
How can I request a demo?
Email [email protected] to request a demo.
Facts from Captika's own pages
- Automation
- Captika Service is a Windows service for unattended processing, with multithreaded jobs, scheduling, retries, and audit logs. · captika.com, 7 Oct 2026
- Capture sources
- Capture sources include TWAIN scanners, Office 365 email, local or network folders, FTP/SFTP, SharePoint, and Thuban. · captika.com, 7 Oct 2026
- Cloud OCR billing
- Cloud OCR and AI engines use the customer's own credentials and are billed directly by the provider; local Tesseract OCR has no per-page cost. · captika.com, 7 Oct 2026
- Desktop use
- Captika Desktop supports visual review and manual OCR correction, real-time TWAIN scanning, and image quality controls. · captika.com, 7 Oct 2026
- Document recognition
- Captika supports dynamic templates and field extraction rules for structured and unstructured documents. · captika.com, 7 Oct 2026
- Free plan
- Yes · captika.com, 23 Sept 2026
- Handwriting OCR
- Yes · captika.com, 23 Sept 2026
- Supported inputs
- both · captika.com, 23 Sept 2026
- Intended users
- The maker presents Desktop for operators such as digitization centers, administrative areas, and branch offices, and Service for automated processing at scale. · captika.com, 7 Oct 2026
- Metadata validation
- Metadata fields can be defined by batch, document, and page, with validation and enrichment using SQL queries, Thuban, or custom scripting. · captika.com, 7 Oct 2026
- OCR and AI
- The product lists Tesseract, Amazon Textract, Google Vision AI, and OpenAI/Bedrock among its OCR and AI options. · captika.com, 7 Oct 2026
- Operating system
- The maker labels Captika Free Edition as Windows and describes Captika Service as a Windows service. · captika.com, 7 Oct 2026
- Primary platform
- desktop · captika.com, 23 Sept 2026
- Publishing integrations
- Publishing destinations include FileSystem, SQL databases, FTP/SFTP, Thuban Portal, Microsoft SharePoint, and Amazon S3. · captika.com, 7 Oct 2026
- Purpose
- Captika captures documents, extracts and validates data with OCR and AI, recognizes document types, and publishes results to other systems. · captika.com, 7 Oct 2026
- Searchable PDF
- Yes · captika.com, 23 Sept 2026
- Security and audit
- The feature page lists detailed audit logs, user profiles and roles, and traceability; it does not state a security certification or compliance standard. · captika.com, 7 Oct 2026
- Support and demos
- The maker invites prospective customers to request a demo by emailing [email protected]. · captika.com, 7 Oct 2026
Where Captika stands on Freedom251
- OCR software#25 of 40