Barbify

Barbify is browser-based management software designed for barbers and barbershops. It is best suited to solo barbers and small teams that want booking, client records, reminders and walk-in handling together. The main question is whether its plan limits and lack of a client mobile app fit your operation.

Overview

Barbify gives clients a 24-hour booking page for services and available appointment times, allowing a shop to accept appointments outside opening hours. Its browser access works on phones, tablets and laptops, so barbers and staff do not need to install an app. Multi-location management and POS and payment support broaden its usefulness beyond a basic calendar.

The service is tailored specifically to barbershops rather than being a generic appointment tool. That focus is valuable for shops wanting one workflow for online bookings, client information and walk-ins, but the Free plan's 30-booking monthly ceiling will be reached quickly by a busy chair.

Key features

Booking, reminders and CRM

Automated email reminders are sent 24 hours and two hours before appointments; Barbify's scheduling page also describes WhatsApp reminders on that schedule. The CRM automatically creates a client record when someone books and stores appointment history, preferences, contact details, notes and tags. This keeps service context with the booking record and is more practical than maintaining separate notes.

Payments and walk-ins

Stripe, SumUp and Dojo integrations support payments. Barbify says deposits go to the barber's own account with no booking commission, which makes the payment setup more direct for independent operators. The digital walk-in queue holds up to 15 clients on Free and up to 30 on PRO Individual, giving a small shop a way to manage waiting customers alongside appointments.

Security and privacy

Barbify states that data in transit uses TLS 1.2 or later, passwords and tokens are hashed, session JWTs are short-lived with revocation support, and authentication and booking endpoints are rate-limited. It acts as a GDPR Article 28 data processor for appointment data while the barber remains the independent data controller. Identifiable appointment records are retained for two years from the appointment date, then anonymised.

Pricing

The Free plan costs €0.00 forever and allows up to five services, 30 bookings per month, one barber or staff member and a walk-in queue of up to 15 clients. It is appropriate for a solo barber with a small menu and modest demand, but the booking and service caps leave little room for growth.

PRO Individual costs €11.99 per month, billed monthly; the page also shows €17.99 with 33% off. It is for a solo barber needing unlimited services, booking, CRM, reminders, payment integrations and a queue of up to 30 clients, with email support. The pricing note describes paid plans from €17.99 per month, so check the current offer before committing.

ULTRA Individual is €24.99 per month, billed monthly, and marked coming soon. It includes everything in PRO Individual plus an own WhatsApp number, priority support and early access to new features.

PRO Team costs €47.96 per month, billed monthly at €11.99 per barber, with the page also showing €71.96 with 33% off. It supports up to five barbers, individual calendars and CRM, multi-user access and priority support. This is the clearest fit for a small team; larger staffing needs are not covered by this plan.

ULTRA Team is €79.96 per month, billed monthly, and marked coming soon. It adds an own WhatsApp number, priority support and early access to new features to PRO Team. A 21-day trial is offered.

Platforms

Barbify runs on the web through phones, tablets and laptops. There is no client mobile app, so clients use the browser booking page instead.

Who it's for

Choose Barbify for a solo barber or small barbershop that wants online appointments, client history, automated reminders, payment connections and a walk-in queue in one browser service. It is less suitable for shops that need a client app, more than five barbers on the stated team plan, or booking volume beyond the Free allowance.

Pros and cons

Pros

• Barber-specific workflow combines booking, CRM and walk-ins.
• Reminders can use email and the scheduling page describes WhatsApp timing.
• Stripe, SumUp and Dojo payments are supported without booking commission on deposits.
• Browser access avoids app installation for staff.
• Security controls and a defined two-year retention period support responsible data handling.

Cons

• Free is capped at five services, 30 monthly bookings and one staff member.
• There is no client mobile app.
• ULTRA plans are marked coming soon.
• PRO Team stops at five barbers.

Alternatives

Barbershop Software is the broader category list for comparing other specialist tools.

Pick Kassly instead if you need POS, inventory and offline mode across Android, iOS, macOS, web and Windows; its free plan covers one branch, two users and 50 products.

Pronto suits a multi-platform appointment operation whose free tier allows one staff member, 100 clients and 50 bookings per month.

Choose BARBER-OS for a barber-focused free online-booking plan on Android, iOS and web.

Barbería Club is another free barber option, with 30 bookings per month, one barber and two services.

PuroBarber is a paid barber platform with a free Solo plan and a MXN-priced Barbershop plan.

Salonist offers salon scheduling plans, including a free marketplace listing with 50 appointments per month.

Openfront Law Firm is a self-deployable web and API product rather than a barber-focused service.

GROOM provides a free web profile plan.

Verdict

Barbify is a strong fit for barbers who want a focused browser system for bookings, client records, reminders, payments and walk-ins, especially when a solo or five-person team can stay within its plan structure. Look elsewhere if a client app, larger team capacity or a fuller retail and inventory operation is essential.