XTRF
What XTRF is
XTRF is a paid translation business management system for language service providers, bringing projects, vendors, clients, and financial work into one platform. It automates repetitive tasks and tracks quotes, invoices, payments, and profitability. Vendor matching considers expertise, performance, and availability, while a vendor portal lets linguists manage assignments. Resource calendars show availability and timelines; dashboards cover sales, margins, and productivity. The pricing engine supports tiered rates, volume discounts, rush charges, minimum fees, and custom rate cards. XTRF connects with CAT tools including Trados, MemoQ, and Phrase, synchronizing file analysis, word counts, and project data. Document translation, translation memory, glossary tools, and API access are listed capabilities. Professional costs $9,000/year with five named users and 300 GB storage. Ultimate costs $34,000/year with ten users and 1 TB storage.
Who it suits
It suits language service providers that need centralized project, vendor, client, financial, pricing, and CAT-tool workflows.
What it does well
- Centralizes projects, vendors, clients, and financials
- Matches linguists by expertise, performance, and availability
- Pricing engine supports discounts and custom rate cards
- Integrates with Trados, MemoQ, and Phrase
- Includes API and SDK access
What to know first
- Professional starts at $9,000/year
- Ultimate costs $34,000/year
- Professional includes five named users
- Additional fees apply to some options
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Professional | $9,000/yearly · 5 named users included · 300 GB storage · Public cloud hosting · Basic CAT tool integration · Standard support | $9,000 a year |
| Ultimate | $34,000/yearly · 10 named users included · 1 TB storage · Public cloud hosting · Private cloud hosting from $20,000 · 1 advanced CAT tool integration · Silver support · Security pack included | $34,000 a year |
As xtm.ai lists them, read 11 Oct 2026. The maker's own page has the final word.
Verdict
XTRF covers operational, financial, vendor, pricing, and CAT-tool coordination for language service providers. Its substantial annual plans and user limits make plan sizing important before purchase.
Facts from XTRF's own pages
- API access
- Yes · xtm.ai, 22 Sept 2026
- API and SDK
- The plans page lists an API and SDK, with standard SDK usage up to 1,000 calls per month and extended SDK usage up to 50,000 calls per month. · xtm.ai, 11 Oct 2026
- Automation
- The product automates repetitive work and helps teams track quotes, invoices, and payments to monitor profitability. · xtm.ai, 11 Oct 2026
- CAT integrations
- The TBMS connects with CAT tools including Trados, MemoQ, and Phrase, with file analysis, word counts, and project data syncing between systems. · xtm.ai, 11 Oct 2026
- Document translation
- Yes · xtm.ai, 22 Sept 2026
- Free plan
- No · xtm.ai, 22 Sept 2026
- Glossary tools
- Yes · xtm.ai, 22 Sept 2026
- Implementation
- XTM says most companies are running within two to four weeks, with implementation support for training, data migration, and workflow setup. · xtm.ai, 11 Oct 2026
- Plan limits
- Professional includes five named users and 300 GB storage, while Ultimate includes ten named users and 1 TB storage; additional fees apply to some options. · xtm.ai, 11 Oct 2026
- Pricing rules
- The pricing engine supports multi-tier pricing, volume discounts, rush charges, minimum fees, and custom rate cards. · xtm.ai, 11 Oct 2026
- Project visibility
- XTRF provides a resource calendar for availability and project timelines, plus dashboards for sales, margins, and productivity. · xtm.ai, 11 Oct 2026
- Purpose
- XTRF is a translation business management system built for language service providers, bringing projects, vendors, financials, and clients into one platform. · xtm.ai, 11 Oct 2026
- Security
- XTM states that it encrypts traffic in transit with TLS 1.2/1.3, performs daily encrypted backups, and supports MFA, SSO, LDAP, Active Directory, and Azure AD. · xtm.cloud, 11 Oct 2026
- Security controls
- The XTM trust center says XTRF Ultimate includes a security pack with SSO, project history, and limited client data access; Professional lists basic security. · xtm.ai, 11 Oct 2026
- Support
- Support includes live chat, email assistance, video training, dedicated customer success managers, and Technical Account Managers for complex environments. · xtm.ai, 11 Oct 2026
- Translation memory
- Yes · xtm.ai, 22 Sept 2026
- Vendor management
- It matches linguists to jobs based on expertise, performance, and availability, and provides vendors with a portal to manage their work. · xtm.ai, 11 Oct 2026
Where XTRF stands on Freedom251
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