Freedom251 › Candidate Sourcing Software
WhenX
What WhenX is
WhenX is a candidate-tracking service for recruiters, available as a browser extension and web app. It lets recruiters keep notes on LinkedIn profiles and record whether they have scanned, favorited, contacted, or rejected a candidate. Those status labels can appear in LinkedIn and Google search results. Recruiters can group candidates into talent pools and add tags for skills, languages, clients, project codes, or relocation needs. The sourcing CRM can filter candidates by tags and by status, client, or outreach history, and promising candidates can be exported to an ATS with one click.
The Free plan covers up to 100 candidates and three talent pools, with unlimited timestamps. Premium lists unlimited candidates and talent pools, LinkedIn Search, Google Search, and an external Talent CRM. Team adds shared candidates and talent pools, unlimited team members, shared LinkedIn Search, centralized billing, and team ownership of candidate data; the plan page says team data remains accessible if a member leaves. WhenX says browser history it uses stays on the local machine and is not sent to a server. Its privacy policy also says the service may collect email address, cookies, and usage data, and may transfer personal data to the USA. The policy says it uses commercially acceptable means to protect personal data but cannot guarantee absolute security.
Who it suits
WhenX suits individual recruiters who want to track candidates encountered in LinkedIn and search results and organize them into talent pools. Recruiting teams may prefer Team for shared candidate records, pools, and team ownership of data.
What it does well
- Tracks candidate status and notes on LinkedIn profiles.
- Displays candidate status in LinkedIn and Google results.
- Organizes candidates with filterable talent pool tags.
- Exports promising candidates to an ATS with one click.
- Team plan includes shared candidates and talent pools.
What to know first
- Free plan is limited to 100 candidates and three talent pools.
- No bulk export is listed.
- No contact enrichment is listed.
- Privacy policy allows transfer of personal data to the USA.
Limits
The Free plan allows up to 100 candidates and three talent pools. Premium lists unlimited candidates and talent pools; the Team plan includes shared candidates and pools.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Free | Track 100 candidates · 3 talent pools · Unlimited timestamps | Free |
| Premium | €299 / year; monthly billing is €35 per month · Unlimited candidates · Unlimited talent pools · LinkedIn Search · Google Search · External Talent CRM | €25,299 |
| Team | €35 per month / user, billed yearly; monthly billing is €45 per month / user · Everything in Premium · Shared candidates · Shared talent pools · Unlimited team members · Shared LinkedIn Search · Centralized billing · Team data ownership | €35 a month |
As whenx.io lists them, read 7 Oct 2026. The maker's own page has the final word.
Getting started
- Open the WhenX website.
- Use the browser extension or web service.
- Start on the Free plan to track up to 100 candidates and create three talent pools.
- Record candidate notes and statuses, then organize candidates with tags.
- Export promising candidates to your ATS with one click.
Verdict
Choose WhenX if you recruit through LinkedIn and want candidate notes, statuses, and tagged talent pools in a browser extension and web CRM. Teams can use shared records and team data ownership; look elsewhere if you need contact enrichment or bulk export.
Questions
Is WhenX free?
Yes. The Free plan costs nothing and includes tracking up to 100 candidates, three talent pools, and unlimited timestamps.
What platforms are available?
WhenX is available as a browser extension and on the web.
What do the paid plans cost?
Premium is listed at €25,299 a year, with €299 per year billing or €35 per month. Team is listed at €35 a year, with billing described as €35 per month per user when billed yearly or €45 per month per user with monthly billing.
What does Team add?
Team includes shared candidates and talent pools, unlimited team members, shared LinkedIn Search, centralized billing, and team data ownership. Its plan says candidate records remain accessible to the team if a member leaves.
Can WhenX export candidates to an ATS?
Yes. The site says promising candidates can be exported to an ATS with one click.
What data does WhenX say it handles?
WhenX says browser history stays on the local machine and is not sent to a server. Its privacy policy says it may collect email address, cookies, and usage data, and may transfer personal data to the USA.
Facts from WhenX's own pages
- ATS export
- The site says users can export promising candidates to their ATS with one click. · whenx.io, 7 Oct 2026
- Candidate statuses
- Candidate status tags include scanned, favorite, contacted, and rejected. · whenx.io, 7 Oct 2026
- CRM
- WhenX describes its sourcing CRM as a collaborative way to filter candidates by skill, status, client, or outreach history. · whenx.io, 7 Oct 2026
- Free plan limit
- The Free plan includes tracking up to 100 candidates and 3 talent pools, with unlimited timestamps. · whenx.io, 7 Oct 2026
- Privacy
- WhenX says it uses local browser history and that this history is not sent to a server or leaves the local machine. · whenx.io, 7 Oct 2026
- Privacy policy
- The privacy policy says the service may collect email address, cookies, and usage data, and may transfer personal data to the USA. · whenx.io, 7 Oct 2026
- Purpose
- WhenX helps recruiters track candidates they have seen, contacted, or rejected and record notes on LinkedIn profiles. · whenx.io, 7 Oct 2026
- Search visibility
- WhenX displays candidate status in LinkedIn and Google search results. · whenx.io, 7 Oct 2026
- Security
- The privacy policy says WhenX uses commercially acceptable means to protect personal data but cannot guarantee absolute security. · whenx.io, 7 Oct 2026
- Support
- The site lists [email protected] as its contact email. · whenx.io, 7 Oct 2026
- Talent pools
- Users can tag candidates with skills, languages, clients, project codes, or relocation needs and filter those tags in the CRM. · whenx.io, 7 Oct 2026
- Team data
- The Team plan says candidates added by team members belong to the team account and remain accessible to the team if a member leaves. · whenx.io, 7 Oct 2026
- Who it serves
- WhenX describes its audience as recruiters who need to keep track of candidates, including recruiting teams. · whenx.io, 7 Oct 2026
Where WhenX stands on Freedom251
- Candidate Sourcing Software#20 of 75