WhenMeet.me
by WhenMeet.me
What WhenMeet.me is
WhenMeet.me is a web and API scheduling service that compares group availability in a shared heat-map. It checks live Free/Busy information from Google Calendar and Microsoft Outlook, while Apple iCloud users, Proton users, and people without connectable calendars can enter availability manually. Invitees can view the heat-map, suggest another time, and RSVP without an account. Confirming a slot adds the event to the host calendar and can attach a Google Meet or Microsoft Teams link. Each participant sees times in their local time zone, while ranking follows business hours in the requester’s zone. Google Calendar or Outlook connections create booking links with a default 30-minute meeting, weekday 9–5 hours, and reminders 24 hours and one hour before. Team links can require everyone to be free or allow anyone on the team. Integrations include HubSpot, Salesforce, Pipedrive, Slack, signed webhooks for Zapier, Make, and n8n, plus Calendly and HubSpot Meetings imports. The Free plan costs nothing.
Who it suits
WhenMeet.me suits groups coordinating across calendars, time zones, and teams. It also fits guests who need to RSVP or suggest times without creating accounts.
What it does well
- Shared heat-map compares group availability
- Supports Google and Outlook calendar sync
- Manual availability supports iCloud and Proton
- Guests can RSVP without accounts
- Free plan has unlimited meetings and connections
What to know first
- No payments feature
- No routing forms
- No SMS reminders
- Web and API platforms listed
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Free | Unlimited meetings · unlimited participants · unlimited calendar connections · no credit card | Free |
As whenmeet.me lists them, read 12 Oct 2026. The maker's own page has the final word.
Verdict
WhenMeet.me focuses on comparing availability and confirming group meeting times, with useful calendar, team, guest, and integration options. Its free plan lists unlimited meetings, participants, and calendar connections, while payments, routing forms, and SMS reminders are not available.
Facts from WhenMeet.me's own pages
- API
- The About page lists a REST API and an MCP server for AI agents. · whenmeet.me, 12 Oct 2026
- Booking
- Confirming a slot writes the event to the host calendar and can attach a Google Meet or Microsoft Teams link. · whenmeet.me, 12 Oct 2026
- Booking links
- Connecting Google Calendar or Outlook makes a personal booking link available with a default 30-minute meeting, Monday–Friday 9–5, and reminder emails 24 hours and 1 hour before. · whenmeet.me, 12 Oct 2026
- Calendar sync
- two_way · whenmeet.me, 21 Sept 2026
- Data limits
- The privacy policy says the service stores meeting time, optional title and participant email addresses, and retains account data until deletion is requested or performed. · whenmeet.me, 12 Oct 2026
- Founded
- 2024 · whenmeet.me, 28 Sept 2026
- Free plan
- Yes · whenmeet.me, 21 Sept 2026
- Guest access
- Invitees can view the heat-map, suggest another time and RSVP without creating an account. · whenmeet.me, 12 Oct 2026
- Integrations
- The site lists HubSpot, Salesforce, Pipedrive, Slack, signed webhooks for Zapier, Make and n8n, plus imports from Calendly and HubSpot Meetings. · whenmeet.me, 12 Oct 2026
- Live calendars
- It checks live Free/Busy availability from Google Calendar and Microsoft Outlook. · whenmeet.me, 12 Oct 2026
- Maker and founding
- The About page names CODER AI as the maker and lists 2024 as the founding year. · whenmeet.me, 12 Oct 2026
- Manual availability
- Apple iCloud users, Proton users and people without a connectable calendar can mark free time by hand. · whenmeet.me, 12 Oct 2026
- Notable limits
- The FAQ says WhenMeet.me does not yet offer payments, routing forms or SMS reminders. · whenmeet.me, 12 Oct 2026
- Privacy
- The service says it reads calendar Free/Busy only, does not copy calendars into its database, and caches merged availability for 60 seconds. · whenmeet.me, 12 Oct 2026
- Scheduling links
- Yes · whenmeet.me, 21 Sept 2026
- Security
- The privacy policy says data is encrypted in transit and OAuth tokens are encrypted at rest. · whenmeet.me, 12 Oct 2026
- Team booking
- Team links support an “everyone must be free” mode and an “anyone from the team” mode, applying each teammate’s working hours. · whenmeet.me, 12 Oct 2026
- Time zones
- Each participant sees the heat-map in their local time zone, and slot ranking respects business hours in the requester’s zone. · whenmeet.me, 12 Oct 2026
- Video meeting support
- Yes · whenmeet.me, 21 Sept 2026
- What it does
- WhenMeet.me compares group availability across calendars and shows the overlap in a shared heat-map. · whenmeet.me, 12 Oct 2026
Where WhenMeet.me stands on Freedom251
- Calendar apps#113 of 194