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Vocatech Virtual Fax
What Vocatech Virtual Fax is
Vocatech Virtual Fax sends and receives faxes through email and a web portal, without requiring a fax machine. Each fax line includes a virtual number, and incoming faxes arrive as PDF attachments at the assigned email address. To send by email, attach a PDF and address it to the destination’s ten-digit number at fax.vocatech.com without the leading 1. Users with Faxing permission can send from the portal’s Faxing page and view sent and received history. Only the email assigned to the fax line can send; messages from other addresses are silently dropped. PDF is recommended, while Word documents and images usually work but may reformat. Portal faxing is covered by the HIPAA agreement after acceptance, but email-to-fax and email notices are not covered channels. The service offers an open REST API, fax-event webhooks, integration helpers, and API access in every seat. Pricing starts at $14.95 a month per fax line.
Who it suits
It suits organizations that need web or email faxing, virtual numbers, number porting, and HIPAA-covered portal faxing. API and webhook access can support integrations.
What it does well
- Email and portal fax sending
- Incoming faxes arrive as PDFs
- Virtual fax numbers available
- HIPAA support for portal faxing
- REST API and fax-event webhooks
What to know first
- No free plan
- Email sending restricted to assigned address
- Email-to-fax is not HIPAA-covered
- Word files and images may reformat
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Virtual fax line | $14.95/mo · Per fax line · no page limit for normal business use · sustained volume above roughly 1,000 pages/month prompts a conversation | $14.95 a month |
As vocatech.com lists them, read 11 Oct 2026. The maker's own page has the final word.
Verdict
Vocatech Virtual Fax replaces a physical fax machine with email and portal workflows, while adding virtual numbers and integration options. Its HIPAA coverage applies to portal faxing after agreement acceptance, not to email channels.
Facts from Vocatech Virtual Fax's own pages
- Company
- Vocatech says it was founded in 2008 and is headquartered in Brooklyn, New York. · vocatech.com, 11 Oct 2026
- Compliance support
- hipaa · vocatech.com, 21 Sept 2026
- Email restriction
- Only the email address assigned to the fax line can send from it; messages sent from another address are silently dropped. · vocatech.com, 11 Oct 2026
- File formats
- PDF is the recommended format to send; Word documents and images usually work but may occasionally reformat. · vocatech.com, 11 Oct 2026
- Free plan
- No · vocatech.com, 21 Sept 2026
- Headquarters
- Brooklyn, New York, USA · vocatech.com, 28 Sept 2026
- HIPAA coverage
- Portal faxing is covered by the HIPAA agreement after it is accepted, while email-to-fax and fax notices sent by email are not covered channels. · vocatech.com, 11 Oct 2026
- Inbound faxing
- Yes · vocatech.com, 21 Sept 2026
- Integrations
- Vocatech describes an open REST API and webhooks that include fax events, with integration helpers and API access included in every seat. · vocatech.com, 11 Oct 2026
- Mobile apps
- Yes · vocatech.com, 21 Sept 2026
- Number porting
- Existing fax numbers can be ported through a separate process, and Vocatech places the number on the fax service rather than on a phone. · vocatech.com, 11 Oct 2026
- Receive faxes
- Incoming faxes arrive as PDF attachments in an email sent to the address assigned to the fax line. · vocatech.com, 11 Oct 2026
- Security
- For covered services, Vocatech says its hosted platform uses encryption at rest and in transit, role-based access, audit logs, monitoring, and breach notification within sixty days. · vocatech.com, 11 Oct 2026
- Send by email
- To send by email, attach a PDF and email it to the destination’s ten-digit number at fax.vocatech.com, without a leading 1. · vocatech.com, 11 Oct 2026
- Send from portal
- A user with the Faxing permission can send documents from the portal’s Faxing page and view sent and received faxes there. · vocatech.com, 11 Oct 2026
- Paid from
- 14.95 · vocatech.com, 21 Sept 2026
- Support
- Vocatech says a real person usually answers support calls within minutes during business hours, and its phone number is 718.395.1550. · vocatech.com, 11 Oct 2026
- Virtual fax number
- Yes · vocatech.com, 21 Sept 2026
- Volume limit
- There is no page limit for normal business use, but sustained volume above roughly a thousand pages a month prompts a conversation about the right setup. · vocatech.com, 11 Oct 2026
- What it does
- Virtual fax sends and receives faxes by email and from the web portal, without plugging in a fax machine. · vocatech.com, 11 Oct 2026
Where Vocatech Virtual Fax stands on Freedom251
- Online Fax Services#96 of 103
- Online fax services#97 of 102