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Virtual Vaults
What Virtual Vaults is
Virtual Vaults is a dealmaking platform for preparing due diligence and securely sharing transaction information. Its Workspaces help deal teams gather documents, create interactive questionnaires, assign tasks, chat, redact files, and export data into a Data Room. Data Rooms provide controlled document access, buyer groups, Q&A, audit trails, reporting, and native Excel viewing. The service is available on the web and through an API. Approved external applications can synchronize files a connected user may download, while Data Room administrators can disable integrations for a room. API access must be requested; Virtual Vaults says it provides sandbox testing, documentation, and engineering support. The company says it is ISO/IEC 27001:2022 certified, encrypts uploaded data with 256-bit AES in transit and at rest, and stores it with geographic redundancy on Microsoft Azure. Data Room plans include unlimited storage and buy-side users, with sell-side user limits on Basic, Standard, and Advanced. Annual Data Room prices listed start at €452 a month; Workspaces Free is available exclusively to deal advisors and covers up to three Workspaces.
Who it suits
Virtual Vaults suits deal advisors, private equity teams, and corporate M&A users preparing transactions or sharing diligence materials. The free Workspaces plan is specifically limited to deal advisors.
What it does well
- Workspaces includes questionnaires, tasks, chat, and redaction
- Data Rooms provide audit trails and reporting
- Data Room plans include unlimited storage
- Company states ISO/IEC 27001:2022 certification
- API includes sandbox testing and engineering support
What to know first
- Workspaces Free is only for deal advisors
- API access must be requested
- Basic limits sell-side users to three
- Maximum file size is 2 GB
Limits
Workspaces Free covers up to three Workspaces and is available exclusively to deal advisors. Annual Data Room plans cap sell-side users at 3 on Basic, 7 on Standard, and 15 on Advanced; Enterprise lists unlimited sell-side users. Data Room Basic starts at €452/mo billed annually.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Workspaces Free | free · up to 3 Workspaces · unlimited organization and guest users · questionnaires · tasks/statuses · chat · AI redaction · secure export · 24/7 support | Free |
| Data Room Advanced | €1,508 monthly, €1,281/month quarterly, €1,055/month semiannually, or €904/month annually · up to 15 sell-side users · unlimited buy-side users · advanced Q&A · answer approval · security review | €1,508 a month |
| Secure USB archive | €199/15GB drive · encrypted USB archive | €199, paid once |
| Cloud archive | €50 per recipient · optional cloud archive · one-year availability | €50, paid once |
| Workspaces Plus | €520 monthly or €465/month billed annually · 5 Workspaces · personal branding · split-screen · folder-structure download · onboarding · Customer Success Manager | €520 a month |
| Data Room Basic | €754 monthly, €640/month quarterly, €527/month semiannually, or €452/month annually · up to 3 sell-side users · unlimited buy-side users · unlimited storage · document permissions · basic Q&A | €754 a month |
| Data Room Standard | €914 monthly, €776/month quarterly, €639/month semiannually, or €548/month annually · up to 7 sell-side users · unlimited buy-side users · standard Q&A · insights · questionnaire upload | €914 a month |
| Data Room Enterprise | price on request · unlimited users · all features | On request |
As virtualvaults.com lists them, read 15 Oct 2026. The maker's own page has the final word.
Getting started
- Open the Virtual Vaults website.
- Choose Workspaces Free if you are a deal advisor and need up to three Workspaces.
- Choose Workspaces Plus or a Data Room plan for paid use.
- Request API access through Virtual Vaults if approved application integrations are needed.
Verdict
Virtual Vaults combines deal preparation Workspaces with controlled-access Data Rooms and offers an API for approved integrations. Plan limits vary by sell-side user count, and API access is not self-service.
Questions
Does Virtual Vaults have a free plan?
Yes. Workspaces Free costs nothing and is available exclusively to deal advisors, with up to three Workspaces.
How much do the paid plans cost?
Workspaces Plus is €360 /Month billed annually, with monthly billing also listed at €520 /Month. Data Room Basic is €452 /Month, Standard €548 /Month, and Advanced €904 /Month, each billed annually; Enterprise is priced on request.
Which platforms does it support?
The listed platforms are web and API.
What does a Data Room include?
Data Rooms support controlled document access, buyer groups, Q&A, audit trails, reporting, and native Excel viewing.
Can external applications connect?
Approved external applications can synchronize files a connected user has permission to download. Data Room administrators can disable integrations for a room, and API access is requested through Virtual Vaults.
Who makes Virtual Vaults?
Virtual Vaults was founded in 2014 and is headquartered in Rotterdam, Netherlands.
Facts from Virtual Vaults's own pages
- API
- The API synchronizes only files the connected user may download, inherits revoked permissions immediately and can be disabled by room administrators. · virtualvaults.com, 15 Oct 2026
- API access
- API access is requested from Virtual Vaults and includes sandbox testing, documentation and direct engineer support; no public SDK is listed. · virtualvaults.com, 15 Oct 2026
- Archives
- The pricing page lists a 15 GB encrypted USB archive with Comfort Letter for €199.00 / £199.00 per drive and a cloud archive add-on at €50.00 / £50.00 per recipient. · virtualvaults.com, 5 Oct 2026
- Archiving
- Completed rooms can be preserved as encrypted USB archives or cloud archives containing audit trails and deal evidence. · virtualvaults.com, 15 Oct 2026
- Browser requirements
- Supported desktop browsers are current Chrome, Chromium Edge, Safari on macOS and Firefox; Internet Explorer 11 is unsupported. · support.virtualvaults.com, 15 Oct 2026
- Buyer analytics
- Buyer engagement, heatmaps, interactive graphs and activity reports show document and login behavior. · virtualvaults.com, 15 Oct 2026
- Company founded
- Virtual Vaults was founded in 2014. · linkedin.com, 15 Oct 2026
- Company legal name
- The contracting entity is Virtual Vaults Nederland B.V., registered in Rotterdam. · virtualvaults.com, 15 Oct 2026
- Company review rating
- Glassdoor shows 3.4 out of 5 from 7 employee reviews, with 31% saying they would recommend the company. · glassdoor.com, 15 Oct 2026
- Company size
- LinkedIn lists Virtual Vaults in the 51–200 employee range. · linkedin.com, 15 Oct 2026
- Data Room
- Data Rooms support controlled document access, buyer groups, Q&A, audit trails, reporting and native Excel viewing. · virtualvaults.com, 5 Oct 2026
- Deal lifecycle
- Workspaces prepares document collections and can export them directly into a Data Room for diligence. · virtualvaults.com, 15 Oct 2026
- Documentation
- The Help Center covers onboarding, organization, billing, technical support, Workspaces, documents, permissions, Q&A, reports, archives and room closure. · support.virtualvaults.com, 15 Oct 2026
- Encryption
- Uploaded data is encrypted with AES-256 in transit and at rest and stored with geo-redundancy on Microsoft Azure. · virtualvaults.com, 15 Oct 2026
- Encryption and storage
- The security measures page says uploaded data is protected by 256-bit AES encryption in transit and at rest and stored with geographic redundancy on Microsoft Azure. · virtualvaults.com, 5 Oct 2026
- Excel viewer
- Buyers can view and edit Excel files online through an Office 365 viewer while the files remain in the room. · virtualvaults.com, 15 Oct 2026
- Founded
- 2014 · virtualvaults.com, 28 Sept 2026
- Headquarters
- Rotterdam, Netherlands · virtualvaults.com, 28 Sept 2026
- Hosting model
- The terms describe the service as remotely delivered SaaS and provide no self-hosting option. · virtualvaults.com, 15 Oct 2026
- Integrations
- The approved integrations page names Jurimesh, Emma Legal and Lextract, with access limited to each user's Data Room permissions. · support.virtualvaults.com, 15 Oct 2026
- Intended users
- Virtual Vaults describes Workspaces as a deal preparation platform for advisors and identifies deal advisors, private equity and corporate M&A among its intended users. · virtualvaults.com, 5 Oct 2026
- Licence
- Customers receive a time-limited, non-exclusive right to use object-code software; source code is not supplied and intellectual property remains with Virtual Vaults or licensors. · virtualvaults.com, 15 Oct 2026
- Limit: Capterra cost
- Capterra reviewers say pricing can be excessive for small matters and becomes burdensome when projects run into renewals. · capterra.com, 15 Oct 2026
- Limit: contract economics
- Terms allow annual price indexation, extra charges for excessive usage and generally no early cancellation refund. · virtualvaults.com, 15 Oct 2026
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