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SubcontractSuite
What SubcontractSuite is
SubcontractSuite is a web-based construction CRM configured for a contractor’s services, pricing, phone line and brand. It brings lead capture, an AI receptionist, quotes, scheduling, client payments and subcontractor payments into one system. The receptionist answers and qualifies calls, captures leads and texts callers back. AI can draft scopes and sequenced trade steps from job photos, using the contractor’s catalog and margins for prices. Accepting a proposal can create project tasks and a schedule, which teams can edit or have resequenced when dates change. Its inbox combines email, texts and call summaries, with AI-drafted replies. Contractors can pay subcontractors by ACH or card, or record checks and cash, and track W-9s and lien waivers. The system prepares 1099-NEC recipient copies but does not file forms. Other tools include time tracking, job costing, crew dispatch, calendar booking, reviews, referrals and client and subcontractor portals. Subcontractors can use a phone-browser link without installing an app or creating a password account. Pricing starts at $5,000; the care plan is billed at about $500 per month, or about $6,000 a year.
Who it suits
It suits contractors in trades such as remodeling, roofing, plumbing, electrical, HVAC, painting, flooring, landscaping, and concrete and masonry. Teams needing quoting, scheduling, client payments and subcontractor workflows in one configured system may find its scope relevant.
What it does well
- AI drafts scopes from job photos and contractor pricing.
- Accepted proposals can create tasks and schedules.
- Two-way Google Calendar sync includes changes made in Google.
- Subcontractor portal supports English, Spanish and Portuguese.
- Care plan includes human support and ongoing improvements.
What to know first
- No free plan or free trial.
- 1099 forms are prepared but not filed.
- Time clock is not a full tax-withholding payroll engine.
- Each system is configured for one contractor.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| The care plan | ~$500/mo (about $6,000 a year) · Hosting, security and backups · Human support · Ongoing improvements · Whole team included, no per-seat fees | On request |
| The build | $5,000 – $20,000 typical investment, depending on scope · Services, price book and contract setup · Phone, email and calendar configuration · AI receptionist training · Contacts and jobs import · Team training | On request |
As subcontractsuite.com lists them, read 9 Oct 2026. The maker's own page has the final word.
Verdict
SubcontractSuite combines lead handling, project workflows, payments and subcontractor administration for construction businesses. Before choosing it, note that tax filing and complex employee payroll require other handling, and pricing includes a substantial build investment.
Facts from SubcontractSuite's own pages
- 1099 limitation
- SubcontractSuite prepares 1099 information but does not file the forms; filing is handled through an accountant or e-file provider. · subcontractsuite.com, 9 Oct 2026
- AI quoting
- Its AI can draft construction scopes and sequenced trade steps from job photos, while prices come from the contractor’s own catalog and margins. · subcontractsuite.com, 9 Oct 2026
- AI receptionist
- Its AI receptionist answers and qualifies calls, captures leads and texts callers back. · subcontractsuite.com, 9 Oct 2026
- Build timeline
- The FAQ says most builds go live in a few weeks. · subcontractsuite.com, 9 Oct 2026
- Calendar integration
- Calendar and booking sync two ways with Google Calendar, including changes made in Google. · subcontractsuite.com, 9 Oct 2026
- Communications
- The unified inbox combines email, texts and call summaries and offers AI-drafted replies. · subcontractsuite.com, 9 Oct 2026
- Configuration
- Each installation is configured for one contractor’s services, pricing, phone line and brand. · subcontractsuite.com, 9 Oct 2026
- Data access controls
- The site says clients cannot see costs, margins or subcontractor assignments, while subs cannot see client pricing or other subs’ bids. · subcontractsuite.com, 9 Oct 2026
- Employee payroll limitation
- The time clock supports straight-time hourly pay and weekly pay-run drafts, but the site says it is not a full tax-withholding payroll engine for complex overtime or W-2 tax handling. · subcontractsuite.com, 9 Oct 2026
- Intended users
- The maker lists general contractors, remodelers, roofing, plumbing, electrical, HVAC, painting, flooring, landscaping, and concrete and masonry businesses as target trades. · subcontractsuite.com, 9 Oct 2026
- Other tools
- The feature set also includes crew dispatch, calendar booking, time tracking, job costing, reviews and referrals, social media tools, and client and subcontractor portals. · subcontractsuite.com, 9 Oct 2026
- Payments and payroll
- Features include online deposits and milestone payments, automatic reminders, subcontractor pay, 1099s and lien waivers. · subcontractsuite.com, 9 Oct 2026
- Payments integration
- Client card and ACH payments, and financing options such as Klarna and Affirm where available, are processed through Stripe. · subcontractsuite.com, 9 Oct 2026
- Portal access
- Clients and subcontractors use private tokenized links in a phone browser and do not need to install an app or create accounts with passwords. · subcontractsuite.com, 9 Oct 2026
- Portal languages
- The subcontractor portal interface supports English, Spanish and Portuguese, and job content is translated into the sub’s selected language. · subcontractsuite.com, 9 Oct 2026
- Product
- SubcontractSuite describes itself as a construction CRM that handles missed calls, quotes, job scheduling, client payments and subcontractor payments. · subcontractsuite.com, 9 Oct 2026
- Project workflow
- A signed scope can generate project tasks, dates and budgets, while approved work can produce a payable draft. · subcontractsuite.com, 9 Oct 2026
- Purpose
- SubcontractSuite is a construction CRM that handles contractor leads, quotes, scheduling, payments and subcontractor pay in one configured system. · subcontractsuite.com, 9 Oct 2026
- Quotes
- The system can draft proposal scopes from photos and price them from the contractor’s catalog. · subcontractsuite.com, 9 Oct 2026
- Scheduling
- Accepting a proposal can create project tasks and a schedule, and the schedule can be manually edited or automatically resequenced when dates change. · subcontractsuite.com, 9 Oct 2026
- Security
- The care plan lists hosting, security and backups, but the page gives no specific security standard or certification. · subcontractsuite.com, 9 Oct 2026
- Social integrations
- Social post composition and scheduling run through a connected Buffer account, with channels including Facebook, Instagram and Google Business. · subcontractsuite.com, 9 Oct 2026
- Subcontractor access
- Subcontractors use a link to access a phone-browser portal and do not need to install anything. · subcontractsuite.com, 9 Oct 2026
- Subcontractor payments
- Contractors can pay subs by ACH or card, or record checks and cash, and track W-9s, lien waivers and prepared 1099-NEC recipient copies. · subcontractsuite.com, 9 Oct 2026
Where SubcontractSuite stands on Freedom251
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