Freedom251 › Financial Close Software
ScaleXP
What ScaleXP is
ScaleXP automates finance operations and month-end work, including revenue recognition, journal preparation, reporting and consolidation. It supports deferred and accrued revenue workflows and automates related journals. For expenses, it reads bills, suggests prepayment and accrual entries, and posts journals to Xero or QuickBooks. It connects with Xero, QuickBooks Online and Zoho Books, and can combine data across accounting systems. CRM integrations include HubSpot, Salesforce and Pipedrive, with Stripe listed for billing.
ScaleXP can consolidate accounting data across countries and systems without requiring a standard general ledger. Its reporting includes SaaS metrics, reports, dashboards and presentations; Starter has MRR and ARR metrics, while Growth includes 30+ automated SaaS metrics. Plans start at £100 per month, with Growth at £250 per month and Scale at £450 per month; plans are billed annually for a 10% savings. A 7-day trial is available without credit card details, and there is no free plan. ScaleXP is web-based, headquartered in London, and lists approval workflows, an audit trail, multi-entity close and native ERP connectivity.
Who it suits
ScaleXP is aimed at growing companies with recurring revenue, multiple entities or reporting needs that have outgrown spreadsheets. Starter is described for companies with less than $2M in revenue.
What it does well
- Automates deferred and accrued revenue journals
- Combines data from multiple accounting systems
- Supports consolidation across countries and systems
- Includes approval workflows and an audit trail
- Seven-day trial requires no credit card details
What to know first
- No free plan
- Starter supports up to two users
- Starter allows up to 200 invoices monthly
- Additional subsidiaries have plan-specific monthly charges
Limits
Starter is £100 a month and supports up to two users, 200 invoices per month, and any two automated journals; it is described for companies below $2M in revenue. Growth costs £250 a month with up to six users, 500 invoices monthly, and four automated journals. Scale costs £450 a month; additional subsidiaries carry separate monthly charges on all plans.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Starter | £100 /month; annual billing saves 10% · up to 2 users · up to 200 invoices/month · any 2 automated journals · 1-hour onboarding · £40/month per additional subsidiary | £100 a month |
| Growth | £250 /month; annual billing saves 10% · up to 6 users · up to 500 invoices/month · any 4 automated journals · 30+ SaaS metrics · 3-hour onboarding · £60/month per additional subsidiary | £250 a month |
| Scale | from £450 /month; annual billing saves 10% · CRM invoicing · HubSpot, Salesforce and Pipedrive · two-way invoice-status sync · forecasting · 3-hour onboarding · £90/month per additional subsidiary | £450 a month |
As scalexp.com lists them, read 15 Oct 2026. The maker's own page has the final word.
Getting started
- Open the ScaleXP website
- Start the seven-day free trial without entering card details
- Connect supported accounting systems such as Xero, QuickBooks Online, or Zoho Books
- Select a plan: Starter, Growth, or Scale
- Configure users, journals, integrations, and approval workflows
Verdict
ScaleXP brings revenue, journal and consolidation workflows into a web-based finance product. Review the plan-specific user, invoice and subsidiary limits alongside the features your team needs.
Questions
How much does ScaleXP cost?
Starter is £100 a month, Growth is £250 a month, and Scale is £450 a month. Annual payment gives a 10% saving.
Is there a free plan or trial?
There is no free plan. ScaleXP offers a seven-day free trial without requiring credit card details.
Which accounting systems connect to ScaleXP?
It connects with Xero, QuickBooks Online, and Zoho Books, and can combine data from different accounting systems.
Does ScaleXP support CRM and billing integrations?
CRM integrations listed are HubSpot, Salesforce, and Pipedrive. Stripe is listed for billing.
What security controls are available?
ScaleXP states SOC 2 Type 2 certification and compliance with GDPR and UK ICO regulations. SSO and two-factor authentication can be enabled.
Facts from ScaleXP's own pages
- Access controls
- ScaleXP says SSO and two-factor authentication can be enabled for users. · scalexp.com, 8 Oct 2026
- Accounting integrations
- Supported accounting systems are Xero, QuickBooks Online and Zoho Books. · scalexp.com, 15 Oct 2026
- Accruals and prepayments
- ScaleXP automates expense accruals and spreads prepaid expenses across their relevant accounting periods. · scalexp.com, 15 Oct 2026
- API and SDKs
- No standalone public API or SDK documentation is listed; documented integrations use approved connectors and a Salesforce package. · help.scalexp.com, 15 Oct 2026
- Approval control
- Journals are posted to the accounting system only after finance review and approval. · scalexp.com, 15 Oct 2026
- Company size
- LinkedIn lists ScaleXP as a privately held software-development company with 11–50 employees. · linkedin.com, 15 Oct 2026
- Consolidation
- It consolidates entities and currencies across Xero, QuickBooks and Zoho Books, including entities with different general-ledger codes. · scalexp.com, 15 Oct 2026
- CRM and billing integrations
- ScaleXP lists HubSpot, Salesforce, and Pipedrive CRM integrations and Stripe billing integration. · scalexp.com, 8 Oct 2026
- CRM integrations
- ScaleXP connects HubSpot, Salesforce and Pipedrive to finance workflows. · scalexp.com, 15 Oct 2026
- Documentation
- The help center contains nine getting-started articles and seven data-and-integrations articles, covering setup, journals, invoicing, revenue recognition and reporting. · help.scalexp.com, 15 Oct 2026
- Expense journals
- ScaleXP reads bills, suggests prepayment and accrual entries, and posts journals to Xero or QuickBooks. · help.scalexp.com, 8 Oct 2026
- Founded
- LinkedIn lists the company as founded in 2021. · linkedin.com, 15 Oct 2026
- Funding
- Crunchbase classifies ScaleXP as a private seed company and lists three funding rounds, with amounts obscured on the public page. · crunchbase.com, 15 Oct 2026
- Headquarters
- ScaleXP lists Kings Place, 90 York Way, London N1 9AG as its headquarters. · scalexp.com, 15 Oct 2026
- Implementation
- The Xero integration page says a typical implementation takes about three weeks, depending on scope. · scalexp.com, 15 Oct 2026
- Intended users
- ScaleXP describes its audience as growing companies with recurring revenue, multiple entities, or reporting that has outgrown spreadsheets. · scalexp.com, 8 Oct 2026
- Legal name
- Crunchbase identifies the legal entity as ScaleXP Ltd. · crunchbase.com, 15 Oct 2026
- Licence
- The terms grant a limited internal-business licence and reserve ScaleXP intellectual property, indicating proprietary software. · scalexp.com, 15 Oct 2026
- Limit: customization
- Reviewers report rigid bespoke revenue-recognition reporting, limited presentation customization and a desire to edit budgets in the same interface. · softwareadvice.com, 15 Oct 2026
- Limit: learning curve
- Independent listings and reviewers mention a learning curve and a need for more self-service onboarding. · goodfirms.co, 15 Oct 2026
- Limit: synchronization
- Reviewers mention occasional slow loading, annoying reloads and intermittent syncing. · g2.com, 15 Oct 2026
- Metrics and reporting
- ScaleXP provides SaaS metrics, reports, dashboards, and presentations, with Starter including MRR and ARR metrics and Growth including 30+ automated SaaS metrics. · scalexp.com, 8 Oct 2026
- Month-end automation
- It imports invoices and bills, identifies service periods and exceptions, builds schedules, prepares journals for review and posts approved entries back to Xero or QuickBooks Online. · scalexp.com, 15 Oct 2026
- Notable limits
- Starter is described as intended for companies with less than $2M in revenue and includes up to 2 users and 200 invoices per month. · scalexp.com, 8 Oct 2026
Where ScaleXP stands on Freedom251
- Financial Close Software#11 of 29
- Revenue Recognition Software#11 of 29