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MarginFlow
What MarginFlow is
MarginFlow is web software that brings invoices, stock, recipes, waste, sales, and labour information together to help hospitality teams understand margins. Users upload supplier invoices for AI extraction, product matching, and purchasing data. The Invoice Control Centre gives teams a weekly view of expected suppliers, received invoices, missing documents, and conflicts for review. Stocktake tools count and value products, while recipe costing uses current purchasing data to show recipe costs, selling prices, and GP percentages. Teams can log waste and review its cost alongside sales, labour costs, hours, and labour percentage. AI Insights highlights operational pressures involving waste, menu GP, and supplier pricing. The product is intended for independent and multi-site restaurants, cafes, bars, hotels, and other hospitality venues. Plans are billed monthly per location and include unlimited users: Basic costs £39 a month, Plus costs £69 a month, and Pro costs £99 a month. New accounts receive 14 days of full Pro access without a credit card. If the account is not activated after the trial, existing information remains accessible in read-only mode, but operational data cannot be added or edited.
Who it suits
MarginFlow suits independent or multi-site hospitality venues that want to review purchasing, stock, recipe costs, waste, sales, and labour together. Its plans include unlimited users, with pricing based on locations.
What it does well
- Invoice tools track missing documents and conflicts
- Recipe costing uses current purchasing data
- Logs waste alongside sales and labour measures
- Trial provides 14 days of full Pro access
What to know first
- No free plan
- Basic starts at £39 a month per location
- After the trial, inactive accounts become read-only
- Annual billing is not yet available
Limits
The 14-day trial provides full Pro access. After the trial, an unsubscribed account keeps existing information in read-only mode and cannot add or edit operational data until activated.
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Basic | per location · AI invoice reading · Invoice management · Sales tracking · Dashboard and GP · Purchases tracking · Invoice GP% · Unlimited users | £39 a month |
| Plus | per location · Everything in Basic · Products and suppliers · Stocktake · Invoice Control Centre · Missing invoice tracking · Recipes and recipe costing · Waste tracking · Supplier price comparison · Unlimited users | £69 a month |
| Pro | per location · Everything in Plus · Menu costing and performance tools · Labour cost visibility · AI Insights · Advanced reporting · Advanced profitability analysis · Unlimited users | £99 a month |
As marginflow.co.uk lists them, read 9 Oct 2026. The maker's own page has the final word.
Getting started
- Open the MarginFlow website
- Create a new account without entering a credit card
- Use the 14-day full Pro trial
- Upload supplier invoices and review extracted purchasing data
- Select a monthly plan billed per location when the trial ends
Verdict
MarginFlow brings purchasing and operational figures into one workspace, with more tools included at higher plan levels. Check the per-location monthly cost and read-only trial outcome against your needs.
Questions
Is there a free plan?
No. MarginFlow has paid plans and offers a 14-day free trial.
How much do the plans cost?
Basic is £39 a month, Plus is £69 a month and Pro is £99 a month. Each location is billed separately.
How many users can a plan include?
The listed plans include unlimited users.
Which platforms are supported?
MarginFlow is available on the web.
What happens after a downgrade?
Historical data remains stored, but features excluded from the lower plan may become unavailable.
Facts from MarginFlow's own pages
- AI Insights
- AI Insights highlights operational pressures such as waste, menu GP and supplier pricing. · marginflow.co.uk, 9 Oct 2026
- Annual billing
- The pricing page says annual billing will be available in the future. · marginflow.co.uk, 9 Oct 2026
- Downgrades
- Historical data remains stored after a downgrade, though features not included in the lower plan may become unavailable. · marginflow.co.uk, 9 Oct 2026
- Intended customers
- The site says MarginFlow is built for independent and multi-site restaurants, cafes, bars, hotels and other hospitality venues. · marginflow.co.uk, 9 Oct 2026
- Invoice control
- The Invoice Control Centre provides a weekly view of expected suppliers, received invoices, missing documents and conflicts for review. · marginflow.co.uk, 9 Oct 2026
- Invoice processing
- The platform lets users upload supplier invoices and uses AI to extract information, match products and build purchasing data. · marginflow.co.uk, 9 Oct 2026
- Pricing basis
- Pricing is based on locations, each location is billed separately, and plans include unlimited users. · marginflow.co.uk, 9 Oct 2026
- Purpose
- MarginFlow brings invoices, stock, recipes, waste, sales and labour together to help hospitality teams understand their margins. · marginflow.co.uk, 9 Oct 2026
- Stock and recipes
- Stocktake tools count and value products, while recipe costing uses current purchasing data to show recipe costs, selling prices and GP percentages. · marginflow.co.uk, 9 Oct 2026
- Trial
- Every new account receives 14 days of full Pro access, and no credit card is required to start the trial. · marginflow.co.uk, 9 Oct 2026
- Trial access limit
- If a user does not subscribe after the trial, existing information remains accessible in read-only mode and operational data cannot be added or edited until the account is activated. · marginflow.co.uk, 9 Oct 2026
- Waste and labour
- Users can log waste and review its cost alongside sales, labour cost, hours and labour percentage. · marginflow.co.uk, 9 Oct 2026
Where MarginFlow stands on Freedom251
- Restaurant Analytics Software#7 of 30