Kopano WebApp
What Kopano WebApp is
Kopano WebApp is a browser-based client combining email, calendars, contacts, tasks, and notes. Mail provides follow-up flags, categories, rich-text composition, and recipient suggestions from earlier entries, the Global Address Book, or local contacts. Calendar views cover daily, workweek, weekly, monthly, and list layouts, with reminders, recurring events, resource booking, and availability checks. Contacts support personal lists and local distribution groups. Tasks can be shared through folders and include dates and priority. Search handles prefixes, AND, OR, and NOT operators, complex expressions, item-type filters, and unread status. Folders may be private, public, or shared, and email folders, calendars, and contacts can be shared. Kopano Cloud adds Outlook connectivity, ActiveSync, POP3/IMAP, OCI-container deployment, a self-management interface, REST API automation, and LDAP/AD synchronization. Plans cost €2.99 per mailbox/month or €32.00 per mailbox/year, with a 30-day trial for up to ten demo users.
Who it suits
It suits businesses needing browser email alongside scheduling, contacts, tasks, notes, sharing, and administration tools. Its deployment and integration options also fit customer-managed environments and managed service providers.
What it does well
- Combines email, calendar, contacts, tasks, and notes
- Advanced search supports operators and item-type filters
- Shared folders support collaborative email and scheduling
- Offers Outlook, ActiveSync, POP3, and IMAP connectivity
- Provides REST API and LDAP/AD synchronization
What to know first
- No free plan is listed
- Notes are incompatible between Outlook and Kopano WebApp
- 30-day demo trial is limited to ten users
Plans
| Plan | Billed and limits | Price |
|---|---|---|
| Business Email month | per mailbox/month · Price stated for Kopano Cloud business email | €2.99 a month |
| Business Email year | per mailbox/year · Save 11% | €32 a year |
As documentation.kopano.cloud lists them, read 13 Oct 2026. The maker's own page has the final word.
Verdict
Kopano WebApp brings broad communication and practice-management functions into one browser client, with sharing, search, integrations, and deployment controls. The paid plans and notes compatibility warning are important considerations for teams choosing how to adopt it.
Facts from Kopano WebApp's own pages
- Administration and API
- The site lists a self-management UI for customer admins and users, a REST API for automation, and an agent for LDAP/AD directory synchronization. · kopano.cloud, 12 Oct 2026
- Administration and integrations
- The product site describes a self-management UI, REST API automation, and an agent for LDAP/AD directory synchronization. · kopano.cloud, 13 Oct 2026
- Audience
- Kopano says its professional services are designed for businesses of all sizes and invites managed service providers to offer Kopano Cloud accounts. · kopano.cloud, 13 Oct 2026
- Calendar
- Calendar views include daily, workweek, weekly, monthly, and list; events support reminders, recurrences, resource booking, and availability checking. · documentation.kopano.cloud, 13 Oct 2026
- Client access
- Kopano Cloud describes a feature-rich web client, native Outlook connectivity, ActiveSync for mobile devices, and POP3/IMAP connectivity. · kopano.cloud, 12 Oct 2026
- Connectivity
- Kopano Cloud lists native Outlook connectivity, ActiveSync for mobile devices, and POP3/IMAP; the WebApp is accessed through a browser. · kopano.cloud, 13 Oct 2026
- Contacts
- Users can maintain contacts and local distribution lists for predefined recipient groups. · documentation.kopano.cloud, 13 Oct 2026
- Deployment
- Kopano Cloud is delivered as OCI containers (Docker) and can be deployed and updated in the customer’s own environment. · kopano.cloud, 12 Oct 2026
- The mail client supports follow-up flags, categories, rich-text composition, and recipient autocomplete. · documentation.kopano.cloud, 13 Oct 2026
- Notes limitation
- WebApp notes are plain text and use data types incompatible with Outlook notes, so the documentation warns that changes may be lost if both are used. · documentation.kopano.cloud, 13 Oct 2026
- Privacy claim
- The product site states that Kopano Cloud is 100% GDPR compliant and can be hosted where the customer chooses. · kopano.cloud, 12 Oct 2026
- Product scope
- Kopano WebApp is an email client with calendar, contacts, tasks, and notes functionality. · documentation.kopano.cloud, 13 Oct 2026
- Scale
- The product site describes a multi-tenant architecture ready for deployments with more than 50,000 users. · kopano.cloud, 12 Oct 2026
- Scale and deployment
- The site describes OCI container delivery and a multi-tenant architecture intended for deployments of 50,000 or more users. · kopano.cloud, 13 Oct 2026
- Search
- WebApp search supports prefix searches, operators including AND, OR, and NOT, and filtering results by item type or unread status. · documentation.kopano.cloud, 13 Oct 2026
- Security and hosting
- Kopano says Kopano Cloud can be hosted where chosen and describes it as GDPR compliant, with customer data subject to local privacy laws. · kopano.cloud, 13 Oct 2026
- Sharing
- The interface can show private, public, or shared folders, and the product site says users can share email folders, calendars, and contacts. · kopano.cloud, 12 Oct 2026
- Support
- Kopano lists professional support, infrastructure and migration assistance, and training sessions. · kopano.cloud, 13 Oct 2026
- Tasks
- Tasks support dates, priority, attachments, and sharing through folders; task folders are private by default until shared. · documentation.kopano.cloud, 13 Oct 2026
- Trial limit
- The site offers a free 30-day trial for up to ten users in its demo environment. · kopano.cloud, 12 Oct 2026
Where Kopano WebApp stands on Freedom251
- Email clients#126 of 142